Month: November 2023

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PWCA Information for Members and Residents (November 2023, Message #2) 

Good morning.  Please see below for several items for your review.

PERMANENT LINKS:
PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://drive.google.com/drive/folders/1UQIfzyb72xFD9Y7_mshcRNVRE5wv8m5h?usp=share_link

ACC Documents:  https://parkwestcommunity.org/architectural-control-committee/

Parking Documents: https://parkwestcommunity.org/parking/

Newsletters: https://parkwestcommunity.org/newsletters/

Quarterly Assessment Timeline: https://drive.google.com/drive/folders/1LpwaIZ5NVobKPDzCmuTnOy20KcwpxXXg?usp=share_link

Trash and Recycling Information:  https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://drive.google.com/file/d/1cnn33EERkBdAG-qMTEiiV4PWyHv3BnxJ/view

2023 – 2024 Snow Removal Policy: https://drive.google.com/file/d/1gtAkDqOQlg3InT0bmEnm6rrHYRaQrdnr/view?usp=sharing 

2024 Annual Assessment Notice and Timeline:  https://drive.google.com/drive/folders/1QxBqENaj8L2i8worak-rQyBrnLPSp6GB?usp=drive_link 

INFORMATION ITEMS:

1.  2023 ANNUAL MEETING OF THE MEMBERS OF THE ASSOCIATION, SYNOPSIS.  The Annual Meeting was held on November 14th at St. Mary of Sorrows Church (the Parish Center) in a parallel in-person/virtual format.  My thanks to those who physically attended the meeting.  Stephen Lubore and Kevin Murphy were elected for another three-year term of office while the third position is currently open.  Marguerite Wiese was appointed as the 2023-2024 Nominating Committee Chair.  See the website for the meeting slide deck and other supporting documentation.  The draft Annual Meeting minutes will be posted to the website after being provisionally approved by the Directors at the December Board of Directors meeting

2.  POOL HOUSE HOLIDAY LIGHTING SETUP; SATURDAY, DECEMBER 2, 2023; 10:00AM; POOL PARKING LOT.  In preparation for the social occurring at 5:00pm that evening, we need some volunteers to come help set up the lights on the pool house and fence.  If you are interested please email me – I’d like to get the lights set up earlier in the week in case there are complications with the setup.  At a minimum setup will occur at 10:00AM – possibly the entire setup if we cannot determine any dates and times in advance.  Without volunteers to accomplish the setup it’ll be a strange social that evening….. 

3.  HOLIDAY TREE LIGHTING SOCIAL; SATURDAY, DECEMBER 2, 2023; 5:00PM; POOL PARKING LOT. Please come enjoy the start of our holiday season at the pool parking lot. If you’d like, please consider adding an ornament or two to the tree we have on Saturday afternoon (or once the tree has it’s lights installed).  Limited refreshments will be provided.  Please contact the Social Committee if you’d like to help with this event.

4.  TREE AND GROUNDS CARE WORK.  Colonial Pipeline has completed the easement pruning and removal work with the exception of one tree that will be dropped within a naturalized area.  We just completed the planting of eleven trees at four locations around the community with one additional transplant to follow.  Pruning and removal work will occur over the next several months.  The third leaf removal visit will occur through the end of this week.  Both tree care and grounds care crew days will also occur during the month of December.  End result – you will be seeing different types of crews and vehicles throughout the community through the end of December so please keep that in mind as you walk, ride or drive through our community.

5.  HOLIDAY TEMPORARY PARKING REQUESTS – AS SOON AS POSSIBLE BUT NO LATER THAN SUNDAY, DECEMBER 17,2023.  Please provide your temporary parking permit requests as soon as possible for visitors you may have through the New Year. We would like to provide our volunteers who create those passes for you the time to spend with their families and several of them are departing the local area during the holiday weeks so you will not have them as assets. Please see the website for a current list of parking officials – link provided in the permanent links above. If you miss the deadline listed above, have patience as it will probably take longer to generate passes for you.

6.  BOARD OF DIRECTORS MEETING; TUESDAY, DECEMBER 19, 2023; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. For the virtual meeting information, see the website under ‘Meetings’, select the year (2023), then the meeting (20231219). Document #01-1 contains the information to join the meeting.

7.  YARD DEBRIS COLLECTION, FINAL 2023 COLLECTION OCCURS DECEMBER 20, 2023.  The final yard debris pickup for 2023 will occur December 20, 2023.  Yard Debris collection will resume on March 6, 2024.

8.  HOLIDAY TRASH, RECYCLING, AND CHRISTMAS TREE PICKUP/YARD WASTE SCHEDULE.  Each trash or recycling day will change for the weeks of Christmas and New Years. All pickups are delayed one day for those two weeks.  See below for specific dates.

  • CHRISTMAS WEEK:
  • Wednesday, December 27, 2023:  Trash Pickup #1
  • Thursday, December 28, 2023:  Recycling Pickup
  • Saturday, December 30, 2023:  Trash Pickup #2
  • NEW YEARS WEEK:
  • Wednesday, January 3, 2024:  Trash Pickup #1
  • Thursday, January 4, 2024:  Recycling Pickup and Christmas Tree Collection #1
  • Saturday, January 6, 2024:  Trash Pickup #2

Christmas trees will be collected on THURSDAY during the first week of January and on WEDNESDAY (January 10, 2024) during the second week of January.  All trees must be placed on the curb with all tinsel/decorations removed and trees should not be placed in plastics bags.  See the website for further details.

9.  2024 ANNUAL ASSESSMENT NOTICE AND ASSESSMENT TIMELINE.  As presented at the Annual Meeting, the Annual Assessment for 2024 will increase to $440.00 per quarter due on the first day of each quarterly assessment period. The 2024 Assessment Notice and the Quarterly Assessment Timeline have been mailed/emailed to you and may also be found on the website – link provided above in the Seasonal Links section.

10.  OCTOBER 2023 COMMUNITY RULES.  The updated Rules may be found on the website under the ‘Rules and Regulations’ sub-page.  New residents to our community receive a copy when they are getting their initial set of parking permits.  If you would like to have a hard copy of the Rules and are not a new resident, please email parking@parkwestcommunity.org and communications@parkwestcommunity.org to coordinate a time to receive a copy.

11.  COMMUNITY SECURITY.  With the holiday season upon us please remember to secure your packages, vehicles and homes. Keep your assets locked and thereby prevent a thief from having an easy opportunity. As a reminder, if any out-of-the-ordinary events occur or if you are concerned for your safety or security please call the Police non-emergency number at (703) 691-2131 to report the occurrence or incident – or 911 in an emergency.  Finally, please consider leaving your porch lights on throughout the night.

12.  COLD WEATHER PREPARATION.  Check the November newsletter for an article on this important subject.  Each year there are challenges faced by homeowners – consider taking the identified steps to take to be prepared for winter and limit potential damage to your home. The PWCA snow policy is posted on the website and is linked above in the Seasonal Links section; please read and understand it before any snow emergency might be declared for the Community.  If/when snow or ice storms occur all residents are requested to shovel and de-ice the sidewalks in front of your home. Help your neighbors and your community by assisting others if needed, clearing around fire hydrants, and clearing the mail boxes

13.  OWNER ACCOUNT PORTAL.  As I’ve had a couple of questions on this – each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.  

14.  BRADDOCK ROAD STOP SIGN AND MESSAGE BOARD, POOL PARKING LOT STOP SIGN.  No change in status but we have not forgotten about these items.  We have started the replacement work for the stop sign and assessment of the message board with our local contractor.  Dominion is not open to installing any kind of protection system for the distribution box so we are proceeding with the stop sign replacement as located in the past at the Braddock Road and Carriagepark Road intersection.

Enjoy your day – while it continues to be cold we are in store for a warming trend over the weekend – hope to see you at the setup and at the social this Saturday!

Regards,

Mark

Posted on

PWCA Information for Members and Residents (November 2023, Message #1)

Good morning.  Please see below for several items for your review.

PERMANENT LINKS:
PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://drive.google.com/drive/folders/1UQIfzyb72xFD9Y7_mshcRNVRE5wv8m5h?usp=share_link

ACC Documents:  https://parkwestcommunity.org/architectural-control-committee/

Parking Documents: https://parkwestcommunity.org/parking/

Newsletters: https://parkwestcommunity.org/newsletters/

Quarterly Assessment Timeline: https://drive.google.com/drive/folders/1LpwaIZ5NVobKPDzCmuTnOy20KcwpxXXg?usp=share_link

Trash and Recycling Information:  https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

2023 J&J Individual Home Maintenance Program:  https://drive.google.com/file/d/1jVoOGfz0pZBZCO78YPB16S6FY–syCk3/view?usp=share_link

2023 Annual Meeting Documents: https://drive.google.com/drive/folders/1C4WkBigeD5kMYNh4Cvt8d1PvFUWZCPkV?usp=sharing

Director Application for Candidacy: https://drive.google.com/file/d/1cnn33EERkBdAG-qMTEiiV4PWyHv3BnxJ/view

2023 – 2024 Snow Removal Policy: https://drive.google.com/file/d/1gtAkDqOQlg3InT0bmEnm6rrHYRaQrdnr/view?usp=sharing 

INFORMATION ITEMS:

1.  BOARD OF DIRECTORS MEETING; TUESDAY, NOVEMBER 14, 2023; 6:35 PM; ST MARY OF SORROWS CHURCH (PARISH CENTER, FARRELL HALL) AND VIRTUAL.  The Parish Center is located at 5222 Sideburn Road.  There will be signs to guide you to the room for the meeting.  This month’s board meeting will be conducted in an abbreviated manner before the Annual Meeting later that night.  The meeting will be available as usual via the RingCentral virtual meeting framework. For the virtual meeting information, see the website under ‘Meetings’, select the year (2023), then the meeting (20231114), and finally select “BoD”. Document #01-1 contains the information to join the meeting.

2.  2023 ANNUAL MEETING OF THE MEMBERS OF THE ASSOCIATION; TUESDAY, NOVEMBER 14, 2023; 8:00 PM; ST MARY OF SORROWS CHURCH (PARISH CENTER, FARRELL HALL) AND VIRTUAL.  Our Annual Meeting is TOMORROW!!!  The Parish Center is located at 5222 Sideburn Road.  There will be signs to guide you to the room for the meeting.  All documents will be either electronically or physically mailed to Members of the Association on Monday, 23 October 2023.  Those documents may also be found on the website.  The meeting will be available virtually in the same manner as our monthly Board of Director meetings via the RingCentral virtual meeting framework. For the virtual meeting information, see the website under ‘Meetings’, select the year (2023), then the meeting (20231114), and finally select “Annual”. The document “2023 Annual Meeting, Virtual Meeting Information” contains the information to join the meeting.  If you are a renter residing in our community please feel free to attend – you’ll receive a report of what has been accomplished in the last year and where we are going over the next year.   There will be some limited refreshments available for all attendees.

3.  2023 PROXY FORMS, PLEASE RETURN AS SOON AS POSSIBLE.  For our Owners (Members), please consider completing your proxy form and returning it to us – even if you plan to attend the meeting.  If you do attend you will have the option to leave your proxy in place or vote at the meeting.  As a reminder – arrears in excess of $30 preclude you from voting.  If you are unsure your financial status with the Association you can log-in to the Vantaca portal from our website.  See item #9, Owner Account Portal, for additional information.

4.  ANNUAL MEETING – CALL FOR NOMINATIONS. In preparation for our Annual Meeting in November we attached a nomination form in the August newsletter.  At each Annual Meeting there are three of our nine-member Board of Directors are up for election.  Please consider submitting your name for consideration by the membership.  If that seems to large a step, consider volunteering for any one of our committees.  They would be happy for any assistance you could provide.

5.  POOL HOUSE HOLIDAY LIGHTING SETUP; SATURDAY, DECEMBER 2, 2023; 10:00AM; POOL PARKING LOT.  In preparation for the social occurring at 5:00pm that evening, we need some volunteers to come help set up the lights on the pool house and fence.  If you are interested please email me – I’d like to get the lights set up earlier in the week in case there are complications with the setup.  At a minimum final setup will occur at 10:00AM – possible the entire setup if we cannot determine any dates and times in advance of this setup event. 

6.  HOLIDAY TREE LIGHTING SOCIAL; SATURDAY, DECEMBER 2, 2023; 5:00PM; POOL PARKING LOT. Please come enjoy the start of our holiday season at the pool parking lot. If you’d like, please consider adding an ornament or two to the one tree we have remaining on Saturday afternoon (or once the tree has it’s lights installed).  Limited refreshments will be provided.  Please contact the Social Committee if you’d like to help with this event

7.  ELECTRONIC CONSENT FORMS.  For Owners/Members of the Association who may not know, electronic consent forms provide the Association the ability to send certain communications to you electronically only, thereby saving us the cost of printing and mailing those documents.  The form is available on our website within Policy Resolution 17-04 and in the August newsletter.

8.  OWNER ACCOUNT PORTAL.  As I’ve had a couple of questions on this – each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.  

9.  BRADDOCK ROAD STOP SIGN AND MESSAGE BOARD.  We have started the replacement work for the stop sign and assessment of the message board with our local contractor.  We are also working with Dominion to assess the viability of installing some kind of protection system  (e.g. a guard rail, stanchions) for the transformer.   The results of that discussion will impact when and where the stop sign is re-installed as our preference would be to have inside the protected zone if possible.

10.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  I’m keeping this in my messages due to our new residents as this offer has options for fertilization and leaf removal for your yards.  Our grounds care contractor is offering residences in our community the ability to have the private yards maintained.  Please refer to the link listed above for details or contact myself if you cannot access the form. If you would like to advantage of the offer please contact them as soon as possible.

Enjoy your day – hope to see you tomorrow night!

Regards,

Mark