PWCA Information for Members and Residents (July 2024, Message #2)

Good evening – wanted to update you on various actions and events in our near future.

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://parkwestcommunity.org/association-meeting/
ACC Documents: https://parkwestcommunity.org/architectural-control-committee/
Parking Documents: https://parkwestcommunity.org/parking/
Newsletters: https://parkwestcommunity.org/newsletters/
Quarterly Assessment Timeline: https://parkwestcommunity.org/living-in-pwca/
Trash and Recycling Information: https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://parkwestcommunity.org/board-of-directors-chairs-and-managers/
2024 J&J Individual Home Maintenance Program: https://parkwestcommunity.org/our-environment/
2024 Pool Application, Rules, Sign-in Instructions, Group Reservation Form: https://parkwestcommunity.org/pool/

INFORMATION ITEMS:

1.  ASPHALT CRACK-FILL, SPECIFIC PARKING SPACE SIGNAGE, TRAFFIC CONTROLS, AND YELLOW AND WHITE CURB PAINTING AND MARKING.  Crack-fill of the asphalt in the drive lanes and in parking spaces where available started today.  I anticipate the remainder of the streets to be accomplished on Monday.  As a note – try not to walk on lines until they’ve dried.

2.  SUNDAES ON SUNDAY; SUNDAY, JULY 28, 2024, 3:00PM, POOL.  THIS SUNDAY!!!  Please come join us for our second of two Sundaes on Sunday planned for the 2024 season!  We’ll have various ice creams and toppings that are sure to please both the young and young-at-heart!  As always, a volunteer or two for this event would be greatly appreciated.

3.  WINE AND CHEESE SOCIAL AND NEW RESIDENT WELCOME; SATURDAY, AUGUST 17, 2024; 7:00PM; POOL.  Please come down to the pool and enjoy some time meeting your neighbors and some of the volunteers (Directors and others) who work to make our community a better place to live.  This year we are creating a Hawaiian /beach theme for the event.  We will also have lemonade and cookies available along with a children’s activity.  An information table will also be there for you to obtain various forms and other documents you might find useful in communicating with the Association.  If you’d like to help with setup – we’ll accomplish that at 6:00PM.

4.  BOARD OF DIRECTORS MEETING; TUESDAY; AUGUST 20, 2024; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. For the virtual meeting information, see the link listed above in the Permanent Links section.  Scroll down the the Meeting Materials and Minutes section, select the year (2024), then the meeting (2024-08-20). Document #01-1 contains the information to join the meeting.

5.  RETAINING WALL REPLACEMENT AND FOOTPATH REPLACEMENT; ONGOING.  The concrete work is finished and temporary fencing installed at the retaining wall.  Until the permanent railing solution is in-place please exercise additional care if you walk down the footpath at and near the new retaining wall.  The railing solution is being worked on – we have at least a 28-day delay for the concrete to cure before we can core drill and install the new railing system.

6.  SPRING 2024 TREE PRUNING.  All work was completed on Thursday, July 25, 2024 with the exception on one tree on the Carriagepark Court island.  The remaining tree is too damaged to be pruned and will be removed soon.

7.  UPPER CARRIAGEPARK ROAD STREETLIGHT OUTAGE.  The upper Carriagepark Road streetlights are operational – thank you for your patience.   

8.  2024 POOL PASS DISTRIBUTION.  Remaining distribution of pool passes will be handled on an individual basis with the Pool Committee.  Please email, call, or text the Pool Committee Chair to make arrangements.  

9.  CURRENT POOL ENTRY PROCEDURES.  We are operating using the SignUpGenius systems with your pool passes.  We have had an instance or two of upset individuals who want to enter the pool without a pass.  Please treat our guards with respect – they are just following our prescribed process.  If you have concerns with our process please speak with the Pool Committee – not the guards.

10.  FUTURE POOL ENTRY PROCEDURES.  We are planning to test out a different sign-in system during this season.  This system will provide you the capability to sign-in and sign-out via your phone and should be much more efficient than our current process.  For those participating in the new system, we will need you to reapply once the system goes active – the approval process will be completely electronic with the new system.  An option will be available for a physical pass at a minor cost if needed. We believe this will be a positive step for all of us to enjoy our pool.

11.  POOL OPERATING HOURS; 2024 REGULAR SEASON HOURS.  Our hours are as normal for this season.

  • Regular Summer Hours (from June 13, 2024 to Labor Day)
    • Monday, Tuesday, Wednesday, Friday, Sunday: 11:00AM – 8:00PM
    • Thursday, Saturday: 11:00AM – 9:00PM
    • Exception – for any Holiday, the pool will open at 10:00AM  (i.e. Thursday, July 4, 2024 and Monday, September 2, 2024)

12.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained.  The care options include turf care, lawn care, and leaf removal.  Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information, or contact myself if you cannot access the information.

13.  GROUNDS CARE REMINDERS.  As a reminder, please keep the following items in mind during the growing season. #1 – keep your vehicle bumpers off the curb during mowing days as the crew cannot mow, edge or trim (as appropriate) when your vehicle is parked on top of the turf. #2 – For those of you who have landscaped up to the sidewalk – you are responsible to keep the sidewalk edge nearest your residence clean if the edger cannot be operated safely. #3 – Keep all items stored inside your fence / or your property for those without rear fences. See the ACC and ECC Rules for additional information.

14.  OWNER ACCOUNT PORTAL.  This is a recurring topic for many of our owners.  Each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.

15.  OPEN DIRECTOR POSITIONS.  Request your consideration to place your name forward to fill our open Director positions.  We are looking for people who are invested in making a better community for all who reside here.  If you are interested please complete and submit an Application for Candidacy that may be found on our website and is listed above in the links.  The Nominating Committee will reach out to you after you complete that step.  If you have questions I’m also available to speak with you about more specifics.

Hope you enjoying this cooler day – enjoy while it lasts through Saturday because the heat builds back in next week…

Regards,

Mark

PWCA Information for Members and Residents (July 2024, Message #1) 

Good morning – several updated items for your review.

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://parkwestcommunity.org/association-meeting/
ACC Documents: https://parkwestcommunity.org/architectural-control-committee/
Parking Documents: https://parkwestcommunity.org/parking/
Newsletters: https://parkwestcommunity.org/newsletters/
Quarterly Assessment Timeline: https://parkwestcommunity.org/living-in-pwca/
Trash and Recycling Information: https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://parkwestcommunity.org/board-of-directors-chairs-and-managers/
2024 J&J Individual Home Maintenance Program: https://parkwestcommunity.org/our-environment/
2024 Pool Application, Rules, Sign-in Instructions, Group Reservation Form: https://parkwestcommunity.org/pool/

INFORMATION ITEMS:

1.  UPPER CARRIAGEPARK ROAD STREETLIGHT OUTAGE; ONGOING; ESTIMATED TIME TO COMPLETE REPAIRS JULY 19, 2024.  For those living the 4900-section of Carriagepark Road – thank you for your patience while we worked to repair (actually replace) a section of original power cable to one of our streetlights.  Unfortunately that power cable also fed three other streetlights so all four went down due to the damage.  We have a crew out working on running new conduit and power cable to fix the damage that occurred on June 29th.  Our contractor estimates that the work will take two days to complete.  Therefore, barring any additional challenges you should have all four streetlights operational tomorrow evening.  For everyone’s information, the original power cables were buried a couple of inches deep without any shielding.  Due to the cost of replacement, our methodology for upgrading our streetlight power infrastructure is to install protected conduit in the ground and run new cable through the conduit as sections of our original cable infrastructure fail.  Please refer to the current board meeting packet for a map of known streetlight cable runs.   

2.  ASPHALT CRACK-FILL, SPECIFIC PARKING SPACE SIGNAGE, TRAFFIC CONTROLS, AND YELLOW AND WHITE CURB PAINTING AND MARKING.  All painting was completed on July 15, 2024.  Crack-fill of the asphalt in the drive lanes and in parking spaces where available was delayed due to the high temperature.  You can anticipate seeing the crew in our community in the near-term to accomplish the crack-fill.

3.  TREE REMOVAL; SATURDAY, JULY 20, 2024.  A large tree will be removed on Saturday.  Specific assigned spaces and one of the white-painted curbs are required for this work to proceed.  Please remove any vehicle parked in the marked locations prior to Saturday morning.

4.  TREE PRUNING; WEDNESDAY, JULY 24, 2024 THROUGH FRIDAY, JULY 26, 2024.  We will be pruning several trees around the community next week.  Specific residence assigned spaces and non-assigned parking area impacted will be marked and letters distributed this weekend.  Please keep your vehicles out of the marked spaces during the day for the duration of the project or until the markers and tape have been removed (or revised dates placed on the signs) from your area.

5.  RETAINING WALL REPLACEMENT AND FOOTPATH REPLACEMENT; ONGOING.  The concrete work is finished and temporary fencing installed at the retaining wall.  Until the permanent railing solution is in-place please exercise additional care if you walk down the footpath at and near the new retaining wall.  The railing solution is being worked on – we have at least a 28-day delay for the concrete to cure before we can core drill and install the new railing system.

6.  MAIN POOL PUMP MOTOR REPLACEMENT.  To review, our main pool pump motor failed on Friday, July 5, 2024.  Thanks to our ever efficient pool management company we managed to secure a new motor just off the truck to the distributor on Monday, July 8,2024 and were operational for a normal pool opening at 1100 on Tuesday. July 9, 2024.

7.  2024 POOL PASS DISTRIBUTION.  Remaining distribution of pool passes will be handled on an individual basis with the Pool Committee.  Please email, call, or text the Pool Committee Chair to make arrangements.  

8.  CURRENT POOL ENTRY PROCEDURES.  We are operating using the SignUpGenius systems with your pool passes.  We have had an instance or two of upset individuals who want to enter the pool without a pass.  Please treat our guards with respect – they are just following our prescribed process.  If you have concerns with our process please speak with the Pool Committee – not the guards.

9.  FUTURE POOL ENTRY PROCEDURES.  We are planning to test out a different sign-in system during this season.  This system will provide you the capability to sign-in and sign-out via your phone and should be much more efficient than our current process.  For those participating in the new system, we will need you to reapply once the system goes active – the approval process will be completely electronic with the new system.  An option will be available for a physical pass at a minor cost if needed. We believe this will be a positive step for all of us to enjoy our pool.

10.  POOL OPERATING HOURS; 2024 REGULAR SEASON HOURS.  Our hours are as normal for this season.

  • Regular Summer Hours (from June 13, 2024 to Labor Day)
    • Monday, Tuesday, Wednesday, Friday, Sunday: 11:00AM – 8:00PM
    • Thursday, Saturday: 11:00AM – 9:00PM
    • Exception – for any Holiday, the pool will open at 10:00AM  (i.e. Thursday, July 4, 2024 and Monday, September 2, 2024)

11.  BOARD OF DIRECTORS MEETING; TUESDAY; AUGUST 20, 2024; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. For the virtual meeting information, see the link listed above in the Permanent Links section.  Scroll down the the Meeting Materials and Minutes section, select the year (2024), then the meeting (2024-08-20). Document #01-1 contains the information to join the meeting.

12.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained.  The care options include turf care, lawn care, and leaf removal.  Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information, or contact myself if you cannot access the information.

13.  GROUNDS CARE REMINDERS.  As a reminder, please keep the following items in mind during the growing season. #1 – keep your vehicle bumpers off the curb during mowing days as the crew cannot mow, edge or trim (as appropriate) when your vehicle is parked on top of the turf. #2 – For those of you who have landscaped up to the sidewalk – you are responsible to keep the sidewalk edge nearest your residence clean if the edger cannot be operated safely. #3 – Keep all items stored inside your fence / or your property for those without rear fences. See the ACC and ECC Rules for additional information.

14.  OWNER ACCOUNT PORTAL.  This is a recurring topic for many of our owners.  Each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.

15.  OPEN DIRECTOR POSITIONS.  Request your consideration to place your name forward to fill our open Director positions.  We are looking for people who are invested in making a better community for all who reside here.  If you are interested please complete and submit an Application for Candidacy that may be found on our website and is listed above in the links.  The Nominating Committee will reach out to you after you complete that step.  If you have questions I’m also available to speak with you about more specifics.

Hope you enjoying your summer – stay hydrated…

Regards,

Mark

UPDATE – Main Pool Closed, anticipate a normal opening at 1100 tomorrow

Good evening to all.

The main pool pump motor has arrived onsite but we experienced electrical input challenges.

Our electrician will be out in the morning to fix the input issue.

We expect the main pool to be operational for the normal 1100 opening tomorrow, Tuesday, July 9th.

Thank you for your patience while we fixed this challenge to our normal operating environment.

Regards,

Mark

Main Pool Closed

All – the main pool pump motor failed today.  The distributor will not have a spare available until Monday.

As such – the main pool is closed until further notice.  The Wading Pool and Pool Deck remain open if you’d like to utilize them.

Regards,

Mark

Asphalt Crack-fill; Specific Space, Yellow Curb, and White Curb Painting and Marking – TOMORROW, 5 JULY 2024 

All – our contractor was held up on another job on 3 July 2024.  They will be in the community tomorrow (5 July 2024) to accomplish what aspects of the project they can and return sometime next week to finish the project.

For those with assigned spaces to be renumbered; if you are able to leave your space open tomorrow then they will try to get you accomplished during the day.  For those who cannot support this request, we will send another letter and update the signs once we have a date and time to complete the project.

The white curbs are marked as No Parking areas for tomorrow.  If possible we’d like to get all the white and yellow curbs accomplished tomorrow along with as many spaces as we can to minimize the time needed next week to complete the project.

Thanks for your flexibility supporting this aspect of the overall project.

I’ll send out a full message once I have clarity on the way forward with the railings for the overall project.

Enjoy the July 4th evening!

Regards,

Mark