Category: Meetings

Good afternoon. 

Please review my current items of interest at your convenience…..

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://parkwestcommunity.org/association-meeting/
ACC Documents: https://parkwestcommunity.org/architectural-control-committee/
Parking Documents: https://parkwestcommunity.org/parking/
Newsletters: https://parkwestcommunity.org/newsletters/
Quarterly Assessment Timeline: https://parkwestcommunity.org/living-in-pwca/
Trash and Recycling Information: https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://parkwestcommunity.org/board-of-directors-chairs-and-managers/

2025 J&J Individual Home Maintenance Program:  https://parkwestcommunity.org/our-environment/

2025 Pool Information (Puppy Plunge Documents, Application, Rules, and Group Reservation Form):  https://parkwestcommunity.org/pool/

INFORMATION ITEMS:

1.  POOL LAST DAY OF OPERATION FOR THE 2025 SEASON, SUNDAY, SEPTEMBER 7, 2025.  Unfortunately it’s that time of the year where our pool shuts down.  Here’s the remaining hours for this season.

• Pool closed from Tuesday, September 2, 2025 through Friday, September 5, 2025
• Weekend after Labor Day (September 6, 2025 and September 7, 2025)
  • Saturday:  11:00AM – 7:00PM.  Human Operating Hours.
  • Sunday:  11:00AM – 6:00PM.  Human Operating Hours.
  • Sunday:  6:00PM.  Pool closed for human swimming.
  • Sunday:  6:00PM – 7:00PM.  Puppy Plunge.
  • Sunday:  7:00PM.  Pool closed for season.

2.  POOL BATHROOMS BECOME BY PERMISSION USE AND POOL FURNITURE STORAGE; SUNDAY; SEPTEMBER 7, 2025; 3:00PM; POOL DECK.  It’s time to store our furniture for the off-season.  We will start around this time and depending on patrons at the pool slowly reduce the furniture on the pool deck and get it stored in the pool house.  As we will have people working in both bathrooms they will still be available for use but please request their use during this time period.  Our goal is to be finished with all our storage requirements when we reach the end of the operating day at 7:00PM.  Please consider giving us a few hours of your time to get our pool ready for the off-season.

3.  PUPPY PLUNGE; SUNDAY; SEPTEMBER 7, 2024; 6:00PM; POOL.  During the final hour of the season we’ll again let the dogs have their hour in the pool!  Please review the rules for this event found in the pool section of our website.  Bring proof of your 2025 Fairfax County dog license with you. This can either be the current tag or the current receipt from the County. The tag or receipt will be returned to you after review. You will also need to sign the Puppy Plunge Agreement prior to entering the pool deck with your dog. We will have two dog egress locations (the permanent steps and a temporary dog ramp) in the main pool. The main pool and the wading pool will both be available for your dogs’ enjoyment during the 6:00 PM-7:00 PM hour.  We are not supporting this event as a Social Committee-sponsored event so there will not be treats for the dogs this year.

4.  FINANCE COMMITTEE MEETING; TUESDAY; SEPTEMBER 9, 2025; 7:00PM; VIRTUAL.  The September 2025 Finance Committee Meeting will focus on the second review of the Draft 2026 PWCA Budget to be presented to the Board and residents at the BoD meeting.  Please consider attending as we discuss the future orientation of the Association in consonance with the Governing Documents as articulated through our Strategic Plan.  Please use the same information to enter the meeting as used for the regular Board of Directors Meeting.

5.  BOARD OF DIRECTORS MEETING; TUESDAY; SEPTEMBER 16, 2025; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework.  For the virtual meeting information, see the website under ‘Meetings’, select the year (2025), then the meeting (2025-09-16).  Document #01-1 contains the information to join the meeting.

6.  2025 SOCIAL EVENTS.  As a reminder, without more volunteers to prepare for and stage our events all social events are planned for cancellation this year due to the lack of volunteer support.  Please contact the Social Committee if you’d like to stage of the upcoming events.

7.  PARK WEST PAGES, AUGUST 2025 EDITION.  The August 2025 edition of Park West Pages has been released – please see the website for the document.  The Hospitality Committee also have hard copies of the edition if you’d like a printed copy.  There are also a few copies for you to take at the pool house in the ‘Newsletters’ binder near the entry door.

8.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained.  The care options include turf care, lawn care, and leaf removal.  Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information.

9.  COMMUNITY SECURITY.  If out-of-the-ordinary events occur and you are concerned for your safety or security please notify the Police non-emergency number (703) 691-2131 to report the occurrence.  While we advertise a Neighborhood Watch on our signs there has been a lack of interest in the past to actually set one up.  If you are interested in participating please let me know.  If we have sufficient interest we will restart the process with the County but not before we see sufficient volunteers to make the effort worthwhile.  As always, please consider leaving your porch lights on throughout the night, remember to lock your vehicle doors, and notify the non-emergency number should you experience some kind of security event in the future. 

10.  OWNER ACCOUNT PORTAL.  This is a recurring topic for many of our owners.  Each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.

11.  OPEN DIRECTOR POSITION.  Request your consideration to place your name forward to fill our open Director position.  We are looking for people who are invested in making a better community for all who reside here.  If you are interested please complete and submit an Application for Candidacy that may be found on our website and is listed above in the links.  The Nominating Committee will reach out to you after you complete that step.  If you have questions I’m also available to speak with you about more specifics.

Regards,

Mark

Good evening. 

On behalf of the Board, we hope you enjoy your holiday tomorrow with good food, great company, and a little time to relax.  We are all thankful to celebrate the freedoms we enjoy.

And now for my current items of interest.  Please review at your convenience…..

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://parkwestcommunity.org/association-meeting/
ACC Documents: https://parkwestcommunity.org/architectural-control-committee/
Parking Documents: https://parkwestcommunity.org/parking/
Newsletters: https://parkwestcommunity.org/newsletters/
Quarterly Assessment Timeline: https://parkwestcommunity.org/living-in-pwca/
Trash and Recycling Information: https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://parkwestcommunity.org/board-of-directors-chairs-and-managers/

2025 J&J Individual Home Maintenance Program:  https://parkwestcommunity.org/our-environment/

2025 Pool Information (Application, Rules, and Group Reservation Form):  https://parkwestcommunity.org/pool/

INFORMATION ITEMS:

1.  JULY 4TH INFORMATION.  Reminders for tomorrow – the pool will open at 10:00AM if you wish to go earlier in the day.   Due to a lack of volunteer support there is no July 4th social event planned for this year.  

2.  TRASH COLLECTION; JULY 4, 2025; RESCHEDULED TO SATURDAY; JULY 5, 2025.  Due to the July 4th holiday falling on a Friday, Patriot will collect trash on Saturday; July 5, 2025.  Please place trash out after 6:00pm on Friday, July 4th.

3.  POOL OPERATING HOURS; 2025 SEASON HOURS.  Our hours are normal for this season.

• Opening Day – End of Fairfax County Public School Year (June 11, 2025)
  • Monday, Tuesday, Wednesday, Friday: 1:00PM – 8:00PM
  • Thursday: 1:00PM – 9:00PM
  • Saturday: 11:00AM – 9:00PM
  • Sunday: 11:00AM – 8:00PM
  • Exception – for any Holiday, the pool will open at 10:00AM (i.e. Monday, May 26, 2025)
• Regular Summer Hours (from June 12, 2025 to September 1, 2025 (Labor Day))
  • Monday, Tuesday, Wednesday, Friday, Sunday: 11:00AM – 8:00PM
  • Thursday, Saturday: 11:00AM – 9:00PM
  • Exception – for any Holiday, the pool will open at 10:00AM (i.e. Friday, July 4, 2025 and Monday, September 1, 2025)
•  Weekend after Labor Day (September 6, 2025 and September 7, 2025)
  • Saturday:  11:00AM – 7:00PM
  • Sunday:  11:00AM – 6:00PM

4.  BOARD OF DIRECTORS MEETING; TUESDAY; JULY 15, 2025; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework.  For the virtual meeting information, see the website under ‘Meetings’, select the year (2025), then the meeting (2025-07-15).  Document #01-1 contains the information to join the meeting.

5.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained.  The care options include turf care, lawn care, and leaf removal.  Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information.

6.  COMMUNITY SECURITY.  If out-of-the-ordinary events occur and you are concerned for your safety or security please notify the Police non-emergency number (703) 691-2131 to report the occurrence.  While we advertise a Neighborhood Watch on our signs there has been a lack of interest in the past to actually set one up.  If you are interested in participating please let me know.  If we have sufficient interest we will restart the process with the County but not before we see sufficient volunteers to make the effort worthwhile.  As always, please consider leaving your porch lights on throughout the night, remember to lock your vehicle doors, and notify the non-emergency number should you experience some kind of security event in the future. 

7.  OWNER ACCOUNT PORTAL.  This is a recurring topic for many of our owners.  Each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.

8.  OPEN DIRECTOR POSITION.  Request your consideration to place your name forward to fill our open Director position.  We are looking for people who are invested in making a better community for all who reside here.  If you are interested please complete and submit an Application for Candidacy that may be found on our website and is listed above in the links.  The Nominating Committee will reach out to you after you complete that step.  If you have questions I’m also available to speak with you about more specifics.

Regards,

Mark

Good morning.  Please review at your convenience…..

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://parkwestcommunity.org/association-meeting/
ACC Documents: https://parkwestcommunity.org/architectural-control-committee/
Parking Documents: https://parkwestcommunity.org/parking/
Newsletters: https://parkwestcommunity.org/newsletters/
Quarterly Assessment Timeline: https://parkwestcommunity.org/living-in-pwca/
Trash and Recycling Information: https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://parkwestcommunity.org/board-of-directors-chairs-and-managers/

2025 J&J Individual Home Maintenance Program:  https://parkwestcommunity.org/our-environment/

2025 Pool Information (Application, Rules, and Group Reservation Form):  https://parkwestcommunity.org/pool/

2025 EagleBank Graduation Schedule:  https://parkwestcommunity.org/living-in-pwca/

INFORMATION ITEMS:

1.  RESIDENT OWNER AND NON-RESIDENT OWNER HANGTAG TOWING IS ONGOING.  Any vehicles using the 2024-2025 resident owner or non-resident owner hangtags (green lettering, white background, expiration date 4/30/2025) will be towed from the community.  I recommend you park your vehicle off property until the next regularly scheduled parking pass distribution window.  Owners with questions may call or email the Parking Committee Chair for further information

2.  POOL PASS APPLICATION AND ENTRY SYSTEM SETUP ASSISTANCE; FRIDAY, MAY 9,2025; 4:30PM to 6:00PM; SATURDAY, MAY 17, 2025; 1:00PM to 2:00PM; POOL PARKING LOT.  With the start of a new application and entry system for the pool this year, our Pool Committee Chair, Marguerite Wiese, will be at the pool to assist anyone requiring help with the new system.  Please see the website for further information.

3.  BOARD OF DIRECTORS MEETING; TUESDAY; MAY 20, 2025; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework.  For the virtual meeting information, see the website under ‘Meetings’, select the year (2025), then the meeting (2025-05-20).  Document #01-1 contains the information to join the meeting.

4.  POOL SEASON, 2025; MAY 24, 2025; 11:00AM.  The pool opening day is just over two weeks away!  Pool application and entry will be conducted through a phone-based system this year, called PoolEntry.  The website has directions on how to apply for pool passes this year and the Pool Committee is also conducting training sessions on the new system – see dates and times in item #2 of this message.  Guest passes will be digital and issued per home with the approved application.  Additional guest passes will be available for purchase through the application at a reduced cost of $2.00 per pass.  The system will charge you a fee for the transaction – by reducing the cost per pass we keep your actual cost a little under the $3.00 per pass we charged under the previous system.  The Pool Rules will be updated to cover the new system shortly.  Check-in will be through the lifeguards as in the past but the steps will be different – further information to follow from the Pool Committee on those steps.

5.  POOL OPERATING HOURS; 2025 SEASON HOURS.  Our hours are normal for this season.

• Opening Day – End of Fairfax County Public School Year (June 11, 2025)
  • Monday, Tuesday, Wednesday, Friday: 1:00PM – 8:00PM
  • Thursday: 1:00PM – 9:00PM
  • Saturday: 11:00AM – 9:00PM
  • Sunday: 11:00AM – 8:00PM
  • Exception – for any Holiday, the pool will open at 10:00AM (i.e. Monday, May 26, 2025)
• Regular Summer Hours (from June 12, 2025 to Labor Day)
  • Monday, Tuesday, Wednesday, Friday, Sunday: 11:00AM – 8:00PM
  • Thursday, Saturday: 11:00AM – 9:00PM
  • Exception – for any Holiday, the pool will open at 10:00AM
•  Weekend after Labor Day (September 6, 2025 and September 7, 2025)
  • Saturday:  11:00AM – 7:00PM
  • Sunday:  11:00AM – 6:00PM

6.  GRADUATION EVENTS AT EAGLEBANK ARENA, MAY 12, 2025 THROUGH JUNE 16, 2025.  Graduation season is here and we will see increased traffic impacts on our roads.  Please see our website or the May 2025 Park West Pages for the list of the 44 graduations planned.  Anticipate major traffic delays before and after each event so plan accordingly when you travel from/to our community

7.  PARK WEST PAGES, MAY 2025 EDITION.  The May 2025 edition of Park West Pages has been released – please see the website for the document.  There will be some printed copies available at the pool or from the Hospitality Committee.

8.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained.  The care options include turf care, lawn care, and leaf removal.  Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information.

9.  BRADDOCK ROAD STOP SIGN AND MESSAGE BOARD.  The Braddock Road message board replacement remains in-progress.  Message boards at the pool have been replaced.

10.  COMMUNITY SECURITY.  If out-of-the-ordinary events occur and you are concerned for your safety or security please notify the Police non-emergency number (703) 691-2131 to report the occurrence.  While we advertise a Neighborhood Watch on our signs there has been a lack of interest in the past to actually set one up.  If you are interested in participating please let me know.  If we have sufficient interest we will restart the process with the County but not before we see sufficient volunteers to make the effort worthwhile.  As always, please consider leaving your porch lights on throughout the night, remember to lock your vehicle doors, and notify the non-emergency number should you experience some kind of security event in the future. 

11.  OWNER ACCOUNT PORTAL.  This is a recurring topic for many of our owners.  Each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.

12.  OPEN DIRECTOR POSITION.  Request your consideration to place your name forward to fill our open Director position.  We are looking for people who are invested in making a better community for all who reside here.  If you are interested please complete and submit an Application for Candidacy that may be found on our website and is listed above in the links.  The Nominating Committee will reach out to you after you complete that step.  If you have questions I’m also available to speak with you about more specifics.

Regards,

Mark

Good morning.  Please review at your convenience…..

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://parkwestcommunity.org/association-meeting/
ACC Documents: https://parkwestcommunity.org/architectural-control-committee/
Parking Documents: https://parkwestcommunity.org/parking/
Newsletters: https://parkwestcommunity.org/newsletters/
Quarterly Assessment Timeline: https://parkwestcommunity.org/living-in-pwca/
Trash and Recycling Information: https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://parkwestcommunity.org/board-of-directors-chairs-and-managers/

2025 J&J Individual Home Maintenance Program:  https://parkwestcommunity.org/our-environment/

INFORMATION ITEMS:

1.  POOL HOUSE CLEANUP FOR THE 2025 SEASON, 11:30AM, SUNDAY, 6 APRIL 2025, POOL HOUSE.  Please come help us for less than an hour today while we get the pool house prepared for the 2025 season.   

2.  PWCA COMMUNITY CLEANUP DAY; SATURDAY, APRIL 12, 2025; 10:00AM; POOL PARKING LOT.  THIS SATURDAY!  We will hold a cleanup day to help our immediate community lessen the load of the loose trash and other items that get stuck in our naturalized areas.  Please come by and give an hour or two of your time.  We will supply the bags and trash grabbers.  Recommend wearing long trousers as the growing season has started in our naturalized areas.

3.  RESIDENT OWNER AND NON-RESIDENT OWNER PARKING PERMIT (HANGTAG) RENEWALS; SATURDAY, APRIL 12, 2025; 11:00AM to 1:00PM and SUNDAY, APRIL 27,2025; 1:00PM to 3:00PM; POOL PARKING LOT.  Our annual owner guest (“hangtag”) permit renewal will occur in April again this year.  Permits will be distributed on Saturday, April 12, 2025  between 11 a.m. and 1 p.m. and on Sunday, April 27, 2025  between 1 p.m. and 3 p.m. at the Pool Parking Lot.  The new permits are valid as soon as you receive them.  See the postcard that will be mailed on 15 March 2025 and posted on the website after this date for additional information.  After May 1st all vehicles using the current resident-owner guest and non-resident-owner hangtag permits will be subject to towing from the community.  Owners with questions may call or email the Parking Committee Chair for further information.

4.  SPRING 2025 TREE WORK, PRUNING.  Work continues from 14 through 16 April 2025.  Please do not park where the marked areas are as they are to support tree removals.  See the website (meeting packets) for further information.

5.  BOARD OF DIRECTORS MEETING; TUESDAY; APRIL 15, 2025; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework.  For the virtual meeting information, see the website under ‘Meetings’, select the year (2025), then the meeting (2025-04-15).  Document #01-1 contains the information to join the meeting.

6.  ACC SPRING 2025 HOME INSPECTION; SATURDAY; APRIL 26, 2025.  Our annual inspection will occur in less than three weeks!  The inspection will be conducted by teams.  Each team will be led by either a Director or a Summit representative.  All teams will have at least one person with previous experience accomplishing the inspection.  Please consider giving a few hours of your time to assist on an inspection team – no experience necessary.

7.  CURRENT HANGTAG TOWING COMMENCES; MAY 1, 2025.  Our annual resident and non-resident owner hangtag permit renewal will have occurred by this time.  Any vehicles using the current hang tags will be towed from the community after this date.

8.  EASTER EGG HUNT.  As reported in each of the board meetings this year, this event is canceled due to lack of volunteer support to prepare for and conduct the event.  All social events except the Annual Meeting are scheduled for cancellation without additional volunteer support.  Contact the Social Committee if you would like to take on any of the canceled events this year.

9.  YARD DEBRIS COLLECTION, ONGOING.  Please remember to utilize the yard waste pickup on Wednesday of each week as you are spring cleaning your yards.  See the Trash and Recycling link above for further information.

10.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained.  The care options include turf care, lawn care, and leaf removal.  Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information.

11.  POOL SEASON, 2025.  The pool opens in less then two months!  The board approved a new phone-based application and entry system in February 2025.  Further information to follow from the Pool Committee on training and operations.  

12.  BRADDOCK ROAD STOP SIGN AND MESSAGE BOARD.  The replacement of the stop sign has occurred.  Message board replacement still in-progress.  We are also replacing the message boards at the pool for the upcoming pool season on the same timeline.

13.  COMMUNITY SECURITY.  If out-of-the-ordinary events occur and you are concerned for your safety or security please notify the Police non-emergency number (703) 691-2131 to report the occurrence.  While we advertise a Neighborhood Watch on our signs there has been a lack of interest in the past to actually set one up.  If you are interested in participating please let me know.  If we have sufficient interest we will restart the process with the County but not before we see sufficient volunteers to make the effort worthwhile.  As always, please consider leaving your porch lights on throughout the night, remember to lock your vehicle doors, and notify the non-emergency number should you experience some kind of security event in the future. 

14.  OWNER ACCOUNT PORTAL.  This is a recurring topic for many of our owners.  Each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.

15.  OPEN DIRECTOR POSITION.  Request your consideration to place your name forward to fill our open Director position.  We are looking for people who are invested in making a better community for all who reside here.  If you are interested please complete and submit an Application for Candidacy that may be found on our website and is listed above in the links.  The Nominating Committee will reach out to you after you complete that step.  If you have questions I’m also available to speak with you about more specifics.

Regards,

Mark