PWCA Information for Members and Residents (November 2023, Message #2) 

Good morning.  Please see below for several items for your review.

PWCA Website:
PWCA Meeting Packets:

ACC Documents:

Parking Documents:


Quarterly Assessment Timeline:

Trash and Recycling Information:


Director Application for Candidacy:

2023 – 2024 Snow Removal Policy: 

2024 Annual Assessment Notice and Timeline: 


1.  2023 ANNUAL MEETING OF THE MEMBERS OF THE ASSOCIATION, SYNOPSIS.  The Annual Meeting was held on November 14th at St. Mary of Sorrows Church (the Parish Center) in a parallel in-person/virtual format.  My thanks to those who physically attended the meeting.  Stephen Lubore and Kevin Murphy were elected for another three-year term of office while the third position is currently open.  Marguerite Wiese was appointed as the 2023-2024 Nominating Committee Chair.  See the website for the meeting slide deck and other supporting documentation.  The draft Annual Meeting minutes will be posted to the website after being provisionally approved by the Directors at the December Board of Directors meeting

2.  POOL HOUSE HOLIDAY LIGHTING SETUP; SATURDAY, DECEMBER 2, 2023; 10:00AM; POOL PARKING LOT.  In preparation for the social occurring at 5:00pm that evening, we need some volunteers to come help set up the lights on the pool house and fence.  If you are interested please email me – I’d like to get the lights set up earlier in the week in case there are complications with the setup.  At a minimum setup will occur at 10:00AM – possibly the entire setup if we cannot determine any dates and times in advance.  Without volunteers to accomplish the setup it’ll be a strange social that evening….. 

3.  HOLIDAY TREE LIGHTING SOCIAL; SATURDAY, DECEMBER 2, 2023; 5:00PM; POOL PARKING LOT. Please come enjoy the start of our holiday season at the pool parking lot. If you’d like, please consider adding an ornament or two to the tree we have on Saturday afternoon (or once the tree has it’s lights installed).  Limited refreshments will be provided.  Please contact the Social Committee if you’d like to help with this event.

4.  TREE AND GROUNDS CARE WORK.  Colonial Pipeline has completed the easement pruning and removal work with the exception of one tree that will be dropped within a naturalized area.  We just completed the planting of eleven trees at four locations around the community with one additional transplant to follow.  Pruning and removal work will occur over the next several months.  The third leaf removal visit will occur through the end of this week.  Both tree care and grounds care crew days will also occur during the month of December.  End result – you will be seeing different types of crews and vehicles throughout the community through the end of December so please keep that in mind as you walk, ride or drive through our community.

5.  HOLIDAY TEMPORARY PARKING REQUESTS – AS SOON AS POSSIBLE BUT NO LATER THAN SUNDAY, DECEMBER 17,2023.  Please provide your temporary parking permit requests as soon as possible for visitors you may have through the New Year. We would like to provide our volunteers who create those passes for you the time to spend with their families and several of them are departing the local area during the holiday weeks so you will not have them as assets. Please see the website for a current list of parking officials – link provided in the permanent links above. If you miss the deadline listed above, have patience as it will probably take longer to generate passes for you.

6 BOARD OF DIRECTORS MEETING; TUESDAY, DECEMBER 19, 2023; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. For the virtual meeting information, see the website under ‘Meetings’, select the year (2023), then the meeting (20231219). Document #01-1 contains the information to join the meeting.

7.  YARD DEBRIS COLLECTION, FINAL 2023 COLLECTION OCCURS DECEMBER 20, 2023.  The final yard debris pickup for 2023 will occur December 20, 2023.  Yard Debris collection will resume on March 6, 2024.

8.  HOLIDAY TRASH, RECYCLING, AND CHRISTMAS TREE PICKUP/YARD WASTE SCHEDULE.  Each trash or recycling day will change for the weeks of Christmas and New Years. All pickups are delayed one day for those two weeks.  See below for specific dates.

  • Wednesday, December 27, 2023:  Trash Pickup #1
  • Thursday, December 28, 2023:  Recycling Pickup
  • Saturday, December 30, 2023:  Trash Pickup #2
  • Wednesday, January 3, 2024:  Trash Pickup #1
  • Thursday, January 4, 2024:  Recycling Pickup and Christmas Tree Collection #1
  • Saturday, January 6, 2024:  Trash Pickup #2

Christmas trees will be collected on THURSDAY during the first week of January and on WEDNESDAY (January 10, 2024) during the second week of January.  All trees must be placed on the curb with all tinsel/decorations removed and trees should not be placed in plastics bags.  See the website for further details.

9.  2024 ANNUAL ASSESSMENT NOTICE AND ASSESSMENT TIMELINE.  As presented at the Annual Meeting, the Annual Assessment for 2024 will increase to $440.00 per quarter due on the first day of each quarterly assessment period. The 2024 Assessment Notice and the Quarterly Assessment Timeline have been mailed/emailed to you and may also be found on the website – link provided above in the Seasonal Links section.

10.  OCTOBER 2023 COMMUNITY RULES.  The updated Rules may be found on the website under the ‘Rules and Regulations’ sub-page.  New residents to our community receive a copy when they are getting their initial set of parking permits.  If you would like to have a hard copy of the Rules and are not a new resident, please email and to coordinate a time to receive a copy.

11.  COMMUNITY SECURITY.  With the holiday season upon us please remember to secure your packages, vehicles and homes. Keep your assets locked and thereby prevent a thief from having an easy opportunity. As a reminder, if any out-of-the-ordinary events occur or if you are concerned for your safety or security please call the Police non-emergency number at (703) 691-2131 to report the occurrence or incident – or 911 in an emergency.  Finally, please consider leaving your porch lights on throughout the night.

12.  COLD WEATHER PREPARATION.  Check the November newsletter for an article on this important subject.  Each year there are challenges faced by homeowners – consider taking the identified steps to take to be prepared for winter and limit potential damage to your home. The PWCA snow policy is posted on the website and is linked above in the Seasonal Links section; please read and understand it before any snow emergency might be declared for the Community.  If/when snow or ice storms occur all residents are requested to shovel and de-ice the sidewalks in front of your home. Help your neighbors and your community by assisting others if needed, clearing around fire hydrants, and clearing the mail boxes

13.  OWNER ACCOUNT PORTAL.  As I’ve had a couple of questions on this – each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.  

14.  BRADDOCK ROAD STOP SIGN AND MESSAGE BOARD, POOL PARKING LOT STOP SIGN.  No change in status but we have not forgotten about these items.  We have started the replacement work for the stop sign and assessment of the message board with our local contractor.  Dominion is not open to installing any kind of protection system for the distribution box so we are proceeding with the stop sign replacement as located in the past at the Braddock Road and Carriagepark Road intersection.

Enjoy your day – while it continues to be cold we are in store for a warming trend over the weekend – hope to see you at the setup and at the social this Saturday!



PWCA Information for Members and Residents (March 2023, Message #1) 

Good afternoon.  Please see below for several items for your review. 

Two items are from our current Association contractors. 

There is one request from Atlantic for seasonal lifeguards so if you have anyone who might want to earn money and spend some time at a pool this summer this might be for them!  

The second item is an offer from J&J Landscape Management.  This is the contractor we employ for our community grounds care work.  They are offering to care for your private yards for the season – see the item and link below…  

CDC guidance:
Johns Hopkins Global COVID-19 Map and Coronavirus Resources:
State-wide analysis and guidance:
County-specific guidance:
County Emergency Preparedness:


1.  TREE AND GROUNDS CARE WORK.  The Spring 2023 Arbor Care work will occur over the next two months.

2.  ENVIRONMENT SUB-COMMITTEE MEETING, SYNOPSIS; FOCUSED ON 2023 TRASH AND RECYCLING COLLECTION CHANGES.   Effective January 1st, all bulk and/or special items incur a fee for pickup.  The Environmental Control Committee sub-group initially met on February 13, 2023 to address changes to our pickup rules to minimize impact to the Association of the changes in our bulk and special item pickups in 2023.  Minutes from that meeting may be found in the February 2023 BoD meeting packet and will be attached as an Appendix to the meeting minutes.  

3.  BOARD OF DIRECTORS MEETING; TUESDAY, MARCH 21, 2023; 7:00PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. See the website under ‘Meetings’, select the year (2023), then the meeting (03 – 20230321). Document #01-1 contains the information to join the meeting.

4.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY NO LATER THAN MARCH 27,2023.  Due to numerous requests, our grounds care contractor is offering residences in our community the ability to have the private yards maintained.  Please refer to the link listed above for details or contact myself if you cannot access the form. 

5.  EASTER EGG HUNT; SATURDAY APRIL 8, 2023; 11:00 AM; PLAYGROUND.  Our first social event of the year!  Children under the age of 12 are invited to participate in the hunt.  Volunteers to help set up the event are needed – setup will occur at 9:30AM at and near the playground.  

6.  RESIDENT OWNER AND NON-RESIDENT OWNER PARKING PERMIT (HANGTAG) RENEWALS; SATURDAY, APRIL 15, 2023; 12:00PM to 2:00PM and SUNDAY, APRIL 16,2023; 12:00PM to 2:00PM; POOL PARKING LOT.  Our annual owner guest (“hangtag”) permit renewal will occur on April 15th and 16th this year.  Both dates will be from 12:00PM through 2:00PM.  See the February 2023 newsletter for additional information.  After April 23rd all vehicles using the current resident-owner guest and non-resident-owner hangtag permits will be subject to towing from the community.  Owners with questions may call or email the Parking Committee Chair for further information.

7.  CURRENT HANGTAG TOWING COMMENCES; APRIL 23, 2022.  Our annual resident and non-resident owner hangtag permit renewal will have occurred by this time.  Any vehicles using the current hang tags will be towed from the community starting on this date.

8.  LIFEGUARD EMPLOYMENT REQUEST.  Atlantic Pool Service is looking for lifeguards to work this season.  Please refer to the link listed above for details or contact myself if you cannot access the form. 

9.  POOL SEASON, 2023. We are less than 3 months away from our pool opening for the season. The Pool Application link is listed above and it may also be found on our website.  The applications have started to to arrive – please send them in at your earliest convenience to assist our volunteers who have to create the passes for you.  If you have any interest in helping with this process please contact the Pool Committee.

Winter is not yet finished so please do not let your guard down.  However, daffodils and some of our trees are blooming and Spring is well underway…    



ECC Trash and Recycling Meeting at 6:30PM this evening (Feb 13th), Finance Meeting tomorrow (Feb 14th), and monthly Board Meeting on Feb 21st 

Good afternoon.  Reminder of our upcoming meetings:

1.  ENVIRONMENT SUB-COMMITTEE MEETING, FEBRUARY 13, 2023; 6:30PM; VIRTUAL; FOCUSED ON 2023 TRASH AND RECYCLING COLLECTION CHANGES.   Effective January 1st, all bulk and/or special items incur a fee for pickup.   We will use the RingCentral Meeting framework for this meeting – login information is the same as for the monthly Board meeting.  The Environmental Control Committee sub-group will initially meet as specified above to address changes to our pickup rules to minimize impact to the Association.  As a reminder – based on the 2022 bulk-item analysis I anticipate up to $20,000 non-budgeted Association impacts based on non-attributable bulk item pickups without changes to our current rules.  I advocated for pickup in front of homes at the Annual Meeting which was met with pushback from individuals who lived through the last implementation of this policy.  As such I’ll leave it to the sub-committee to bring up new solutions but without changes to our rules our Members should anticipate increases in costs based on historical trends.  Just one of the bulk dumps from May 2022 would of cost us more than $1,100 dollars – and that was one of many bulk dumps that occurred throughout our community.  Our trash crew elected to take all the items from that dump so we were lucky on that pickup.  I’d like to get whatever trials we want to start initiated by March 2023….

2.  FINANCE COMMITTEE MEETING; TUESDAY, FEBRUARY 14, 2023; 7:00PM; VIRTUAL.  We will use the RingCentral Meeting framework for this meeting – login information is the same as for the monthly Board meeting.  The February 2023 Finance Committee Meeting will focus on the re-rolling of maturing CDs in our fund ladders.

3.  BOARD OF DIRECTORS MEETING; TUESDAY, FEBRUARY 21, 2023; 7:00PM; VIRTUAL.  The February board meeting will be conducted via the RingCentral virtual meeting framework. See the website under ‘Meetings’, select the year (2023), then the meeting (02 – 20230221). Document #01-1 contains the information to join the meeting.

Enjoy your evening.



March Board of Directors Meeting Change

Good afternoon to all.

The March 17 2020 Board of Directors meeting will be dial-in for all
participants with the exception of two of the Directors.

If you had plans to attend the meeting, please use the following
information to gain access to the voice conference bridge.

Meeting Type: Board of Directors Meeting
Date: 17 March 2020
Time: 7:00PM
Location: Voice Conference Bridge
Phone Number: 1-267-930-4000
Participant code: 315 817 328#




Annual Meeting, November 21, 2019, 8PM

All, the ANNUAL MEETING of the Park West Community Association will be held for the purpose of election of homeowners to the Board of Directors and all other business that may properly come before the meeting. The meeting will be held on Thursday; November 21, 2019 at 8:00 p.m. (Sign in at 7:45 p.m.). The meeting will be held at the Lord of Life Lutheran Church, 5114 Twinbrook Road, Fairfax, VA 22032.

Please find links embedded herein to the Annual Meeting Notice, Annual Meeting Agenda, an Application for Candidacy, and a Proxy Form.

We look forward to seeing you at this year’s meeting!