Category: Meetings

Posted on

PWCA Information for Members and Residents (March 2023, Message #1) 

Good afternoon.  Please see below for several items for your review. 

Two items are from our current Association contractors. 

There is one request from Atlantic for seasonal lifeguards so if you have anyone who might want to earn money and spend some time at a pool this summer this might be for them!  

The second item is an offer from J&J Landscape Management.  This is the contractor we employ for our community grounds care work.  They are offering to care for your private yards for the season – see the item and link below…  

PERMANENT LINKS:
PWCA Website: https://parkwestcommunity.org/

PWCA Meeting Packets:  https://drive.google.com/drive/folders/1UQIfzyb72xFD9Y7_mshcRNVRE5wv8m5h?usp=share_link

Parking Documents: https://parkwestcommunity.org/parking/
ACC Documents:  https://parkwestcommunity.org/architectural-control-committee/

Newsletters: https://drive.google.com/drive/folders/1e3sSwLuvg3GlRM6oGY_bylxPtVRFeJwJ?usp=share_link

Quarterly Assessment Timeline:  https://drive.google.com/drive/folders/1LpwaIZ5NVobKPDzCmuTnOy20KcwpxXXg?usp=share_link

SEASONAL LINKS:
2022 – 2023 Snow Removal Policy:  https://drive.google.com/file/d/1gtAkDqOQlg3InT0bmEnm6rrHYRaQrdnr/view?usp=sharing

2023 Pool Application:  https://drive.google.com/file/d/1X5vE-ynAfWoDrMIIYwTpEgVq7obm8MtE/view?usp=share_link

2023 J&J Individual Home Maintenance Program:  https://drive.google.com/file/d/1jVoOGfz0pZBZCO78YPB16S6FY–syCk3/view?usp=share_link

2023 Atlantic Pool Service Lifeguard Employment Flier:   https://drive.google.com/file/d/1niN_iNcbb4EK-tyYa0AwNLc7YmVqSth3/view?usp=share_link

COVID-19 LINKS:
CDC guidance: https://www.cdc.gov/coronavirus/2019-ncov/index.html
Johns Hopkins Global COVID-19 Map and Coronavirus Resources: https://coronavirus.jhu.edu/map.html
State-wide analysis and guidance: http://www.vdh.virginia.gov/coronavirus/
County-specific guidance: https://www.fairfaxcounty.gov/covid19/
County Emergency Preparedness: https://fairfaxcountyemergency.wpcomstaging.com/category/coronavirus-covid-19/

INFORMATION ITEMS:

1.  TREE AND GROUNDS CARE WORK.  The Spring 2023 Arbor Care work will occur over the next two months.

2.  ENVIRONMENT SUB-COMMITTEE MEETING, SYNOPSIS; FOCUSED ON 2023 TRASH AND RECYCLING COLLECTION CHANGES.   Effective January 1st, all bulk and/or special items incur a fee for pickup.  The Environmental Control Committee sub-group initially met on February 13, 2023 to address changes to our pickup rules to minimize impact to the Association of the changes in our bulk and special item pickups in 2023.  Minutes from that meeting may be found in the February 2023 BoD meeting packet and will be attached as an Appendix to the meeting minutes.  

3.  BOARD OF DIRECTORS MEETING; TUESDAY, MARCH 21, 2023; 7:00PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. See the website under ‘Meetings’, select the year (2023), then the meeting (03 – 20230321). Document #01-1 contains the information to join the meeting.

4.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY NO LATER THAN MARCH 27,2023.  Due to numerous requests, our grounds care contractor is offering residences in our community the ability to have the private yards maintained.  Please refer to the link listed above for details or contact myself if you cannot access the form. 

5.  EASTER EGG HUNT; SATURDAY APRIL 8, 2023; 11:00 AM; PLAYGROUND.  Our first social event of the year!  Children under the age of 12 are invited to participate in the hunt.  Volunteers to help set up the event are needed – setup will occur at 9:30AM at and near the playground.  

6.  RESIDENT OWNER AND NON-RESIDENT OWNER PARKING PERMIT (HANGTAG) RENEWALS; SATURDAY, APRIL 15, 2023; 12:00PM to 2:00PM and SUNDAY, APRIL 16,2023; 12:00PM to 2:00PM; POOL PARKING LOT.  Our annual owner guest (“hangtag”) permit renewal will occur on April 15th and 16th this year.  Both dates will be from 12:00PM through 2:00PM.  See the February 2023 newsletter for additional information.  After April 23rd all vehicles using the current resident-owner guest and non-resident-owner hangtag permits will be subject to towing from the community.  Owners with questions may call or email the Parking Committee Chair for further information.

7.  CURRENT HANGTAG TOWING COMMENCES; APRIL 23, 2022.  Our annual resident and non-resident owner hangtag permit renewal will have occurred by this time.  Any vehicles using the current hang tags will be towed from the community starting on this date.

8.  LIFEGUARD EMPLOYMENT REQUEST.  Atlantic Pool Service is looking for lifeguards to work this season.  Please refer to the link listed above for details or contact myself if you cannot access the form. 

9.  POOL SEASON, 2023. We are less than 3 months away from our pool opening for the season. The Pool Application link is listed above and it may also be found on our website.  The applications have started to to arrive – please send them in at your earliest convenience to assist our volunteers who have to create the passes for you.  If you have any interest in helping with this process please contact the Pool Committee.

Winter is not yet finished so please do not let your guard down.  However, daffodils and some of our trees are blooming and Spring is well underway…    

Regards,


Mark

Posted on

ECC Trash and Recycling Meeting at 6:30PM this evening (Feb 13th), Finance Meeting tomorrow (Feb 14th), and monthly Board Meeting on Feb 21st 

Good afternoon.  Reminder of our upcoming meetings:

1.  ENVIRONMENT SUB-COMMITTEE MEETING, FEBRUARY 13, 2023; 6:30PM; VIRTUAL; FOCUSED ON 2023 TRASH AND RECYCLING COLLECTION CHANGES.   Effective January 1st, all bulk and/or special items incur a fee for pickup.   We will use the RingCentral Meeting framework for this meeting – login information is the same as for the monthly Board meeting.  The Environmental Control Committee sub-group will initially meet as specified above to address changes to our pickup rules to minimize impact to the Association.  As a reminder – based on the 2022 bulk-item analysis I anticipate up to $20,000 non-budgeted Association impacts based on non-attributable bulk item pickups without changes to our current rules.  I advocated for pickup in front of homes at the Annual Meeting which was met with pushback from individuals who lived through the last implementation of this policy.  As such I’ll leave it to the sub-committee to bring up new solutions but without changes to our rules our Members should anticipate increases in costs based on historical trends.  Just one of the bulk dumps from May 2022 would of cost us more than $1,100 dollars – and that was one of many bulk dumps that occurred throughout our community.  Our trash crew elected to take all the items from that dump so we were lucky on that pickup.  I’d like to get whatever trials we want to start initiated by March 2023….

2.  FINANCE COMMITTEE MEETING; TUESDAY, FEBRUARY 14, 2023; 7:00PM; VIRTUAL.  We will use the RingCentral Meeting framework for this meeting – login information is the same as for the monthly Board meeting.  The February 2023 Finance Committee Meeting will focus on the re-rolling of maturing CDs in our fund ladders.

3.  BOARD OF DIRECTORS MEETING; TUESDAY, FEBRUARY 21, 2023; 7:00PM; VIRTUAL.  The February board meeting will be conducted via the RingCentral virtual meeting framework. See the website under ‘Meetings’, select the year (2023), then the meeting (02 – 20230221). Document #01-1 contains the information to join the meeting.

Enjoy your evening.

Regards,


Mark

Posted on

March Board of Directors Meeting Change

Good afternoon to all.

The March 17 2020 Board of Directors meeting will be dial-in for all
participants with the exception of two of the Directors.

If you had plans to attend the meeting, please use the following
information to gain access to the voice conference bridge.

————————————————————–
Meeting Type: Board of Directors Meeting
Date: 17 March 2020
Time: 7:00PM
Location: Voice Conference Bridge
Phone Number: 1-267-930-4000
Participant code: 315 817 328#
————————————————————–

Regards,

Mark

Posted on

Annual Meeting, November 21, 2019, 8PM

All, the ANNUAL MEETING of the Park West Community Association will be held for the purpose of election of homeowners to the Board of Directors and all other business that may properly come before the meeting. The meeting will be held on Thursday; November 21, 2019 at 8:00 p.m. (Sign in at 7:45 p.m.). The meeting will be held at the Lord of Life Lutheran Church, 5114 Twinbrook Road, Fairfax, VA 22032.

Please find links embedded herein to the Annual Meeting Notice, Annual Meeting Agenda, an Application for Candidacy, and a Proxy Form.

We look forward to seeing you at this year’s meeting!

Posted on

Board of Directors Meeting, March 19, 2019, 7PM, Lord of Life

The next meeting of the PWCA Board of Directors will be held on Tuesday, March 19th, 7:00 P.M., at the Lord of Life Lutheran Church, Conference Room, 5114 Twinbrook Road, Fairfax, VA 22032. To see the Meeting Agenda please go to the Meeting Minutes and Agendas section of the website .

All members are encouraged to attend. In an effort to carry out all BOD meetings in a timely manner, the Board asks that you request an item to be added to the agenda. The Board will discuss agenda items first and then open up the floor to general discussion and questions.

If you have an item you wish to add to the agenda, please submit a request in writing to:

Park West Community Association
c/o Summit Management Services
Attn: Lori Randall
8405-A Richmond Highway
Alexandria, VA 22039Or send an e-mail to:
pwca@parkwestcommunity.org

Please have all requests to the board no later than 5:00 P.M. one week prior to the meeting so an agenda may be compiled.