Category: President Message

Messages sent as official communication from the President.

Posted on

PWCA Information for Members and Residents (December 2024, Message #1) 

Good morning.  With the holidays quickly approaching, please find below pertinent updates for your review…..

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://parkwestcommunity.org/association-meeting/
ACC Documents: https://parkwestcommunity.org/architectural-control-committee/
Parking Documents: https://parkwestcommunity.org/parking/
Newsletters: https://parkwestcommunity.org/newsletters/
Quarterly Assessment Timeline: https://parkwestcommunity.org/living-in-pwca/
Trash and Recycling Information: https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://parkwestcommunity.org/board-of-directors-chairs-and-managers/

2024 J&J Individual Home Maintenance Program:  https://parkwestcommunity.org/our-environment/

2024-2025 Snow Removal Policy: https://parkwestcommunity.org/living-in-pwca/ 

INFORMATION ITEMS:

1.  HOLIDAY TEMPORARY PARKING REQUESTS – PROVIDE AS SOON AS POSSIBLE.  If you have not requested parking passes for any events you are hosting through the New Year, please do so as soon as possible as our requested deadline for the requests was 15 December.  We would like to provide our volunteers who create those passes for you the time to spend with their families and several of them are departing the local area during the holiday weeks so you will not have them as assets. Please see the website for a current list of parking officials – link provided in the permanent links above. As you missed the deadline, your request may take longer to generate the passes due to volunteer support limitations.

2.  BOARD OF DIRECTORS MEETING; TUESDAY; DECEMBER 17, 2024; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework.  For the virtual meeting information, see the website under ‘Meetings’, select the year (2024), then the meeting (2024-12-17).  Document #01-1 contains the information to join the meeting.

3.  YARD DEBRIS COLLECTION, FINAL 2024 COLLECTION OCCURS DECEMBER 18, 2024.  The final yard debris pickup for 2024 will occur THIS WEDNESDAY, December 18th.  Yard Debris collection will resume on March 5, 2025.

4.  HOLIDAY TRASH, RECYCLING, AND CHRISTMAS TREE PICKUP SCHEDULE.  The normal Wednesday and Friday pickups will be delayed one day for the Christmas and New Year’s weeks.  See below for specific dates.

CHRISTMAS WEEK:
Tuesday, December 24, 2024:  Trash Pickup #1
Thursday, December 26, 2024:  Recycling Pickup
Saturday, December 28, 2024:  Trash Pickup #2

NEW YEAR’S WEEK:
Tuesday, December 31, 2024:  Trash Pickup #1
Thursday, January 2, 2025:  Recycling Pickup and Christmas Tree Collection #1
Saturday, January 4, 2025:  Trash Pickup #2

Christmas trees will be collected on THURSDAY during the first week of January and on WEDNESDAY (January 8, 2025) during the second week of January.  All trees must be placed on the curb with all tinsel/decorations removed and trees should not be placed in plastics bags.  See the website for additional information.

5.  2024 ANNUAL MEETING OF THE MEMBERS OF THE ASSOCIATION, SYNOPSIS.  The Annual Meeting was held on November 19th at St. Mary of Sorrows Church (the Parish Center) in a parallel in-person/virtual format.  My thanks to those who physically attended the meeting.  The Members voted to reduce our overall number of Directors from 9 to 7.  Art Gile was elected for another three-year term of office while the second Director position for this term of office is currently open.  Kevin Murphy was appointed as the 2024-2025 Nominating Committee Chair.  See the website for the meeting slide deck and other supporting documentation.  The draft Annual Meeting minutes will be posted to the website after being provisionally approved by the Directors at the December Board of Directors meeting.

6.  2025 ANNUAL ASSESSMENT NOTICE AND ASSESSMENT TIMELINE.  As presented at the Annual Meeting, the Annual Assessment for 2025 will increase to $475.00 per quarter due on the first day of each quarterly assessment period. The 2025 Assessment Notice and the Quarterly Assessment Timeline have been mailed/emailed to you and may also be found on the website – link provided above in the Links section.

7.  OCTOBER 2024 COMMUNITY RULES.  The Board approved updated Community Rules at the October 2024 BoD meeting.  The updated Rules may be found on the website under the ‘Rules and Regulations’ sub-page.  New residents to our community receive a copy when they are getting their initial set of parking permits.  If you would like to have a hard copy of the Rules and are not a new resident, please email Parking@ParkWestCommunity.org and Communications@ParkWestCommunity.org to coordinate a time to receive a copy.  Limited hard copies will also be available at the Annual Meeting in November.

8.  PARK WEST PAGES, NOVEMBER 2024 EDITION.  The latest edition of the Park West Pages has been released – please see the website for the document.  The President and the Hospitality Committee each have hard copies of the edition if you’d like a printed copy.  Limited hard copies will also be available at the Annual Meeting.

9.  FLAG STONE PATH CONSTRUCTION, THE ALLEY SHARED BETWEEN 4853 THROUGH 4869 CARRIAGEPARK ROAD AND 4705 THROUGH 4719 GAINSBOROUGH DRIVE.  The second phase of the project has been approved.  The weather has indeed complicated the schedule, we are still planning to undertake the work in the near future. 

10.  FALL 2024 TREE WORK.  Work is complete. 

11.  COMMUNITY SECURITY.  If out-of-the-ordinary events occur and you are concerned for your safety or security please notify the Police non-emergency number (703) 691-2131 to report the occurrence.  While we advertise a Neighborhood Watch on our signs there has been a lack of interest in the past to actually set one up.  If you are interested in participating please let me know.  If we have sufficient interest we will restart the process with the County but not before we see sufficient volunteers to make the effort worthwhile.  As always, please consider leaving your porch lights on throughout the night, remember to lock your vehicle doors, and notify the non-emergency number should you experience some kind of security event in the future. 

12.  COLD WEATHER PREPARATION.  Please review the November newsletter for an article on this important subject.  Each year there are challenges faced by homeowners – consider taking the identified steps to take to be prepared for winter and limit potential damage to your home. The PWCA snow policy is posted on the website and is linked above in the Seasonal Links section; please read and understand it before any snow emergency might be declared for the Community.  If/when snow or ice storms occur all residents are requested to shovel and de-ice the sidewalks in front of your home. Help your neighbors and your community by assisting others if needed, clearing around fire hydrants, and clearing the mail boxes.

13.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained.  The care options include turf care, lawn care, and leaf removal.  Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information, or contact myself if you cannot access the information.

14.  OWNER ACCOUNT PORTAL.  This is a recurring topic for many of our owners.  Each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.

15.  OPEN DIRECTOR POSITIONS.  Request your consideration to place your name forward to fill our open Director positions.  We are looking for people who are invested in making a better community for all who reside here.  If you are interested please complete and submit an Application for Candidacy that may be found on our website and is listed above in the links.  The Nominating Committee will reach out to you after you complete that step.  If you have questions I’m also available to speak with you about more specifics.

Regards,

Mark

Posted on

PWCA Information for Members and Residents (November 2024, Message #1)

Good evening!  A few updates for your review…..

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://parkwestcommunity.org/association-meeting/
ACC Documents: https://parkwestcommunity.org/architectural-control-committee/
Parking Documents: https://parkwestcommunity.org/parking/
Newsletters: https://parkwestcommunity.org/newsletters/
Quarterly Assessment Timeline: https://parkwestcommunity.org/living-in-pwca/
Trash and Recycling Information: https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://parkwestcommunity.org/board-of-directors-chairs-and-managers/

2024 J&J Individual Home Maintenance Program:  https://parkwestcommunity.org/our-environment/

2024-2025 Snow Removal Policy: https://parkwestcommunity.org/living-in-pwca/ 

INFORMATION ITEMS:

1.  RETAINING WALL REPLACEMENT AND FOOTPATH REPLACEMENT; RAILING INSTALLATION; TODAY AND MONDAY, NOVEMBER 11, 2024.  The first day of railing installation is finished and we have installed railings on the new retaining wall.  The crew will be back on Monday to finish installing the remaining sections of railing.  There are some open holes for railings near the work site – continue to exercise additional care if you walk down the footpath at and near the new retaining wall.  Once the railing is installed additional support work will occur thereafter.

2.  BOARD OF DIRECTORS MEETING; TUESDAY; NOVEMBER 19, 2024; 6:30 PM; ST MARY OF SORROWS CHURCH (PARISH CENTER, ST JOSEPH’S HALL) AND VIRTUAL.  The Parish Center is located at 5222 Sideburn Road.  There will be signs to guide you to the room for the meeting.  This month’s board meeting will be conducted in an abbreviated manner before the Annual Meeting later that night.  The meeting will be available as usual via the RingCentral virtual meeting framework. For the virtual meeting information, see the website under ‘Meetings’, select the year (2024), then the meeting (2024-11-19), and finally select “BoD”. Document #01-1 contains the information to join the meeting

3.  2024 ANNUAL MEETING OF THE MEMBERS OF THE ASSOCIATION; TUESDAY, NOVEMBER 19, 2024; 8:00 PM; ST MARY OF SORROWS CHURCH (PARISH CENTER, FARRELL HALL) AND VIRTUAL.  The Parish Center is located at 5222 Sideburn Road.  Please note the room change – there will be signs to guide you to the room for the meeting.  All documents were either electronically or physically mailed to Members of the Association and may also be found on the website.  The meeting will be available virtually in the same manner as our monthly Board of Director meetings via the RingCentral virtual meeting framework. For the virtual meeting information, see the website under ‘Meetings’, select the year (2024), then the meeting (2024-11-19), and finally select “Annual”. The document “2024 Annual Meeting, Virtual Meeting Information” contains the information to join the meeting.  If you are a renter residing in our community please feel free to attend – you’ll receive a report of what has been accomplished in the last year and where we are going over the next year.   There will be refreshments available for all attendees.

4.  ANNUAL MEETING – CALL FOR NOMINATIONS.  In preparation for our Annual Meeting in November we attached a nomination form in the August newsletter.  The nomination form will also be included in the Annual Meeting documents that will be mailed or emailed on 18 October 2024 to all Members of the Association.  At each Annual Meeting there are multiple Director positions up for election or re-election.  Please consider submitting your name for consideration by the membership.  If that seems to large a step, consider volunteering for any one of our committees.  They would be happy for any assistance you could provide.

5.  ELECTRONIC CONSENT FORMS.  For Owners/Members of the Association who may not know, electronic consent forms provide the Association the ability to send certain communications to you electronically only, thereby saving us the cost of printing and mailing those documents.  The form is attached in the November 2024 newsletter, is included in the Annual Meeting documents mailed/emailed to you, and is available on our website within Policy Resolution 17-04 or within the ‘Rules and Regulations’ / ‘PWCA Forms’ sub-section of the website.

6.  OCTOBER 2024 COMMUNITY RULES.  The Board approved updated Community Rules at the October 2024 BoD meeting.  The updated Rules may be found on the website under the ‘Rules and Regulations’ sub-page.  New residents to our community receive a copy when they are getting their initial set of parking permits.  If you would like to have a hard copy of the Rules and are not a new resident, please email Parking@ParkWestCommunity.org and Communications@ParkWestCommunity.org to coordinate a time to receive a copy.  Limited hard copies will also be available at the Annual Meeting in November.

7.  PARK WEST PAGES, NOVEMBER 2024 EDITION.  The latest edition of the Park West Pages has been released – please see the website for the document.  The President and the Hospitality Committee each have hard copies of the edition if you’d like a printed copy.  Limited hard copies will also be available at the Annual Meeting.

8.  STREET LIGHT STATUS.  All streetlights and Service Delivery Points are operational at this time.  As a reminder, please email Streets@ParkWestCommunity.org if you notice any street light outages in our community.  We will keep everyone updated on status through these messages.

9.  FLAG STONE PATH CONSTRUCTION, THE ALLEY SHARED BETWEEN 4853 THROUGH 4869 CARRIAGEPARK ROAD AND 4705 THROUGH 4719 GAINSBOROUGH DRIVE.  The initial phase of the project is complete.  Due to a calculation error the Association-planned number of pavers was not sufficient for the entire project so the board will consider the additional scope for funding at the November Board meeting.  If approved that work will be undertaken in the near future. 

10.  FALL 2024 TREE WORK.  Tree work will be ongoing over the next several weeks.

11.  COMMUNITY SECURITY.  If out-of-the-ordinary events occur and you are concerned for your safety or security please notify the Police non-emergency number (703) 691-2131 to report the occurrence.  While we advertise a Neighborhood Watch on our signs there has been a lack of interest in the past to actually set one up.  If you are interested in participating please let me know.  If we have sufficient interest we will restart the process with the County but not before we see sufficient volunteers to make the effort worthwhile.  As always, please consider leaving your porch lights on throughout the night, remember to lock your vehicle doors, and notify the non-emergency number should you experience some kind of security event in the future. 

12.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained.  The care options include turf care, lawn care, and leaf removal.  Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information, or contact myself if you cannot access the information.

13.  OWNER ACCOUNT PORTAL.  This is a recurring topic for many of our owners.  Each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.

14.  OPEN DIRECTOR POSITIONS.  Request your consideration to place your name forward to fill our open Director positions.  We are looking for people who are invested in making a better community for all who reside here.  If you are interested please complete and submit an Application for Candidacy that may be found on our website and is listed above in the links.  The Nominating Committee will reach out to you after you complete that step.  If you have questions I’m also available to speak with you about more specifics.

Hope you enjoy your weekend!

Regards,

Mark

Posted on

PWCA Information for Members and Residents (October 2024, Message #1)

Good morning!  Several updates for your review today.

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://parkwestcommunity.org/association-meeting/
ACC Documents: https://parkwestcommunity.org/architectural-control-committee/
Parking Documents: https://parkwestcommunity.org/parking/
Newsletters: https://parkwestcommunity.org/newsletters/
Quarterly Assessment Timeline: https://parkwestcommunity.org/living-in-pwca/
Trash and Recycling Information: https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://parkwestcommunity.org/board-of-directors-chairs-and-managers/

2024 J&J Individual Home Maintenance Program:  https://parkwestcommunity.org/our-environment/

2024-2025 Snow Removal Policy: https://parkwestcommunity.org/living-in-pwca/ 

INFORMATION ITEMS:

1.  PWCA FALL COMMUNITY CLEANUP DAY; SATURDAY; OCTOBER 19, 2024; 10:00 AM; POOL PARKING LOT.  THIS IS TOMORROW!!!!!!!  Our ECC will hold the Fall Cleanup Day tomorrow – please come give us a hour or two of the projected splendid weather tomorrow morning to help our immediate community lessen the load of the loose trash and other items that get stuck in our naturalized areas.  We will supply the bags and trash grabbers.  Recommend wearing long trousers as we are still in the growing season throughout our naturalized areas.

2.  FALL FEST; SATURDAY, OCTOBER 26, 2024; 3:45 PM; POOL.  Come join us for our fall social event!  There will be a pet costume contest, a child costume contest, and best child and pet costume contests with prizes!  Please arrive between 3:45 PM and 4:00 PM if you are competing in the costume contest.  Judging will start at 4:00 PM and will be followed by a parade.  At 5:00 PM – or possibly before – we will have at least two food trucks open to serve food.  Our current plan is for Red Hot & Blue and La Mati to be here with potentially a third food truck also arriving.  All food trucks accept cash or credit cards.  The Association will supply a dessert table and bottles of water for your enjoyment.  Parking will be quite limited in the pool parking lot so I recommend parking on our streets or on Roberts Road if you are driving to the event.  This should be a great event – please come down and enjoy the festivities!

3.  RETAINING WALL REPLACEMENT AND FOOTPATH REPLACEMENT; PLANNED RAILING INSTALLATION; THURSDAY, NOVEMBER 7, 2024 AND FRIDAY, NOVEMBER 8, 2024.  The concrete work is finished and temporary fencing installed at the retaining wall.  Until the permanent railing solution is in-place please exercise additional care if you walk down the footpath at and near the new retaining wall.  Railing fabrication is ongoing – installation is currently planned for November 7th and 8th with some support work occurring thereafter.

4.  BOARD OF DIRECTORS MEETING; TUESDAY; NOVEMBER 19, 2024; 6:30 PM; ST MARY OF SORROWS CHURCH (PARISH CENTER, ST JOSEPH’S HALL) AND VIRTUAL.  The Parish Center is located at 5222 Sideburn Road.  There will be signs to guide you to the room for the meeting.  This month’s board meeting will be conducted in an abbreviated manner before the Annual Meeting later that night.  The meeting will be available as usual via the RingCentral virtual meeting framework. For the virtual meeting information, see the website under ‘Meetings’, select the year (2024), then the meeting (2024-11-19), and finally select “BoD”. Document #01-1 contains the information to join the meeting

5.  2024 ANNUAL MEETING OF THE MEMBERS OF THE ASSOCIATION; TUESDAY, NOVEMBER 19, 2024; 8:00 PM; ST MARY OF SORROWS CHURCH (PARISH CENTER, ST JOSEPH’S HALL) AND VIRTUAL.  The Parish Center is located at 5222 Sideburn Road.  There will be signs to guide you to the room for the meeting.  All documents will be either electronically or physically mailed to Members of the Association by Friday, 18 October 2024.  Those documents will also be found on the website.  The meeting will be available virtually in the same manner as our monthly Board of Director meetings via the RingCentral virtual meeting framework. For the virtual meeting information, see the website under ‘Meetings’, select the year (2024), then the meeting (2024-11-19), and finally select “Annual”. The document “2024 Annual Meeting, Virtual Meeting Information” contains the information to join the meeting.  If you are a renter residing in our community please feel free to attend – you’ll receive a report of what has been accomplished in the last year and where we are going over the next year.   There will be refreshments available for all attendees.

6.  ANNUAL MEETING – CALL FOR NOMINATIONS.  In preparation for our Annual Meeting in November we attached a nomination form in the August newsletter.  The nomination form will also be included in the Annual Meeting documents that will be mailed or emailed on 18 October 2024 to all Members of the Association.  At each Annual Meeting there are multiple Director positions up for election or re-election.  Please consider submitting your name for consideration by the membership.  If that seems to large a step, consider volunteering for any one of our committees.  They would be happy for any assistance you could provide.

7.  ELECTRONIC CONSENT FORMS.  For Owners/Members of the Association who may not know, electronic consent forms provide the Association the ability to send certain communications to you electronically only, thereby saving us the cost of printing and mailing those documents.  The form was attached in the August 2024 newsletter, will be included in the Annual Meeting documents mailed/emailed on 18 October 2024, and is available on our website within Policy Resolution 17-04.

8.  OCTOBER 2024 COMMUNITY RULES.  The Board approved updated Community Rules at the October 2024 BoD meeting.  The updated Rules may be found on the website under the ‘Rules and Regulations’ sub-page.  New residents to our community receive a copy when they are getting their initial set of parking permits.  If you would like to have a hard copy of the Rules and are not a new resident, please email  Parking@ParkWestCommunity.org and Communications@ParkWestCommunity.org to coordinate a time to receive a copy.  Limited hard copies will also be available at the Annual Meeting in November.

9.  STREET LIGHT STATUS.  All streetlights and Service Delivery Points are operational at this time.  Thank you to those who notified us on the upper Carriagepark Road outages.  As a reminder, please email Streets@ParkWestCommunity.org if you notice any street light outages in our community.  We will keep everyone updated on status through these messages.

10.  FLAG STONE PATH CONSTRUCTION, THE ALLEY SHARED BETWEEN 4853 THROUGH 4869 CARRIAGEPARK ROAD AND 4705 THROUGH 4719 GAINSBOROUGH DRIVE.  The next area to get a paver path installation will again apply lessons learned from the previous two projects and apply them to another set of townhomes.  This project was elected based on number of townhomes impacted and opportunity for direct travel between the lending library and the playground.  The work will occur in the near-term.  If you have any cans or debris stored behind your rear fence – please move the items back inside your fence or discard the items. 

11.  FALL 2024 TREE WORK.  This Saturday’s work starts our fall tree work cycle and will be ongoing for the next six weeks.

12.  COMMUNITY SECURITY.  If out-of-the-ordinary events occur and you are concerned for your safety or security please notify the Police non-emergency number (703) 691-2131 to report the occurrence.  While we advertise a Neighborhood Watch on our signs there has been a lack of interest in the past to actually set one up.  If you are interested in participating please let me know.  If we have sufficient interest we will restart the process with the County but not before we see sufficient volunteers to make the effort worthwhile.  As always, please consider leaving your porch lights on throughout the night, remember to lock your vehicle doors, and notify the non-emergency number should you experience some kind of security event in the future. 

12.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained.  The care options include turf care, lawn care, and leaf removal.  Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information, or contact myself if you cannot access the information.

13.  OWNER ACCOUNT PORTAL.  This is a recurring topic for many of our owners.  Each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.

14.  OPEN DIRECTOR POSITIONS.  Request your consideration to place your name forward to fill our open Director positions.  We are looking for people who are invested in making a better community for all who reside here.  If you are interested please complete and submit an Application for Candidacy that may be found on our website and is listed above in the links.  The Nominating Committee will reach out to you after you complete that step.  If you have questions I’m also available to speak with you about more specifics.

Hope you enjoy your weekend!

Regards,

Mark

Posted on

PWCA Information for Members and Residents (September 2024, Message #2)

Good morning!  Several updates and an important item on a tree removal at the Carriagepark Court island tomorrow for your review today.

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://parkwestcommunity.org/association-meeting/
ACC Documents: https://parkwestcommunity.org/architectural-control-committee/
Parking Documents: https://parkwestcommunity.org/parking/
Newsletters: https://parkwestcommunity.org/newsletters/
Quarterly Assessment Timeline: https://parkwestcommunity.org/living-in-pwca/
Trash and Recycling Information: https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://parkwestcommunity.org/board-of-directors-chairs-and-managers/

2024 J&J Individual Home Maintenance Program:  https://parkwestcommunity.org/our-environment/

2024-2025 Snow Removal Policy: https://parkwestcommunity.org/living-in-pwca/ 

INFORMATION ITEMS:

1.  TREE REMOVAL; CARRIAGEPARK COURT; SATURDAY, OCTOBER 5, 2024.  We have a severely damaged Tulip Poplar on the Carriagepark Court island that cannot be saved.  Due to it’s size and impact on surrounding trees, the most efficient way t remove the tree is to use a crane for the majority of the work.  Due to the crane placement requirements all unassigned and assigned parking on and around the Carriagepark Court island are required to be vacated during the tree removal.  All assigned spaces (space 101 through 144) were marked and letters hand-delivered to each impacted residence on Tuesday. All curbs were marked and signed on Tuesday.

The pool parking lot will be available starting at 5PM (1700) this evening, Friday, October 4, 2024 for parking.  Any such vehicles need to be removed by 5PM (1700) Saturday, October 5, 2024.   

Here’s the schedule:

0700 – Window for towing opens per the letters and signs.  Tow truck will be onsite to begin relocation operations at 0700.
0730 – Tree company arrives onsite
0800 – Crane arrives onsite.

If we have sufficient volunteers on-hand we will attempt to knock on residence front doors who still have vehicles in the no parking zone.  Do not count on that occurring before vehicles are relocated.  Vehicles relocated may be found nearby on Carriagepark Road wherever free unassigned parking space is found.  Owners will be charged a relocation fee for each vehicle registered to the residence that are relocated.

2.  FINANCE COMMITTEE MEETING; TUESDAY; OCTOBER 7, 2024; 6:30PM; VIRTUAL.  The October 2024 Finance Committee Meeting will focus on a final review the Draft 2025 PWCA Budget presented to the Board and residents on August 20, 2024 and September 17, 2024.  Please consider attending as we discuss the future orientation of the Association in consonance with the Governing Documents as articulated through our Strategic Plan.  Please use the same information to enter the meeting as used for the regular Board of Directors Meeting.

3.  BOARD OF DIRECTORS MEETING; TUESDAY; OCTOBER 15, 2024; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. For the virtual meeting information, see the link listed above in the Permanent Links section.  Scroll down the the Meeting Materials and Minutes section, select the year (2024), then the meeting (2024-10-15). Document #01-1 contains the information to join the meeting.

4.  FALL FEST; SATURDAY, OCTOBER 26, 2024; 3:45 PM; POOL.  Come join us for our fall social event!  There will be a pet costume contest, a child costume contest, and best child and pet costume contests. Please arrive between 3:45 PM and 4:00 PM if you are competing in the costume contest. Judging will start at 4:00 PM and will be followed by a parade. At 5:00 PM – or possibly shortly – food trucks will open.  We anticipate two or three food trucks this year – more information.  

5.  2024 ANNUAL MEETING OF THE MEMBERS OF THE ASSOCIATION; TUESDAY, NOVEMBER 19, 2024; 8:00 PM; ST MARY OF SORROWS CHURCH (PARISH CENTER, ST JOSEPH’S HALL) AND VIRTUAL.  The Parish Center is located at 5222 Sideburn Road.  There will be signs to guide you to the room for the meeting.  All documents will be either electronically or physically mailed to Members of the Association by Friday, 18 October 2024.  Those documents will also be found on the website.  The meeting will be available virtually in the same manner as our monthly Board of Director meetings via the RingCentral virtual meeting framework. For the virtual meeting information, see the website under ‘Meetings’, select the year (2024), then the meeting (20241119), and finally select “Annual”. The document “2024 Annual Meeting, Virtual Meeting Information” contains the information to join the meeting.  If you are a renter residing in our community please feel free to attend – you’ll receive a report of what has been accomplished in the last year and where we are going over the next year.   There will be refreshments available for all attendees.

6.  STREET LIGHT STATUS.  My thanks to those who sent feedback in on the upper Carriagepark Road lights.  I was notified this morning that the lights have been restored to service.  All lighting should be operational in our community.  A service delivery point will be rebuilt on Monday on upper Carriagepark Road – no impact to street light operations is anticipated.

7.  FLAG STONE PATH CONSTRUCTION, THE ALLEY SHARED BETWEEN 4853 THROUGH 4869 CARRIAGEPARK ROAD AND 4705 THROUGH 4719 GAINSBOROUGH DRIVE.  The next area to get a paver path installation will again apply lessons learned from the previous two projects and apply them to another set of townhomes.  This project was elected based on number of townhomes impacted and opportunity for direct travel between the lending library and the playground.  The work will occur in the near-term.  If you have any cans or debris stored behind your rear fence – please move the items back inside your fence or discard the items. 

8.  RETAINING WALL REPLACEMENT AND FOOTPATH REPLACEMENT; ONGOING.  The concrete work is finished and temporary fencing installed at the retaining wall.  Until the permanent railing solution is in-place please exercise additional care if you walk down the footpath at and near the new retaining wall.  Railing fabrication is ongoing – we do not have an installation timeframe.

9.  FALL 2024 TREE WORK.  This Saturday’s work starts our fall tree work cycle and will be ongoing for the next six weeks.

10.  COMMUNITY SECURITY.  If out-of-the-ordinary events occur and you are concerned for your safety or security please notify the Police non-emergency number (703) 691-2131 to report the occurrence.  While we advertise a Neighborhood Watch on our signs there has been a lack of interest in the past to actually set one up.  If you are interested in participating please let me know.  If we have sufficient interest we will restart the process with the County but not before we see sufficient volunteers to make the effort worthwhile.  As always, please consider leaving your porch lights on throughout the night, remember to lock your vehicle doors, and notify the non-emergency number should you experience some kind of security event in the future. 

11.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained.  The care options include turf care, lawn care, and leaf removal.  Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information, or contact myself if you cannot access the information.

12.  GROUNDS CARE REMINDERS.  As a reminder, please keep the following items in mind during the growing season. #1 – keep your vehicle bumpers off the curb during mowing days as the crew cannot mow, edge or trim (as appropriate) when your vehicle is parked on top of the turf. #2 – For those of you who have landscaped up to the sidewalk – you are responsible to keep the sidewalk edge nearest your residence clean if the edger cannot be operated safely. #3 – Keep all items stored inside your fence / or your property for those without rear fences. See the ACC and ECC Rules for additional information.

13.  OWNER ACCOUNT PORTAL.  This is a recurring topic for many of our owners.  Each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.

14.  OPEN DIRECTOR POSITIONS.  Request your consideration to place your name forward to fill our open Director positions.  We are looking for people who are invested in making a better community for all who reside here.  If you are interested please complete and submit an Application for Candidacy that may be found on our website and is listed above in the links.  The Nominating Committee will reach out to you after you complete that step.  If you have questions I’m also available to speak with you about more specifics.

Hope you enjoy your weekend!

Regards,

Mark

Posted on

PWCA Information for Members and Residents (September 2024, Message #1) 

Good afternoon – wanted to update you on the pool hours and schedule today along with the other pertinent items of information for you.

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://parkwestcommunity.org/association-meeting/
ACC Documents: https://parkwestcommunity.org/architectural-control-committee/
Parking Documents: https://parkwestcommunity.org/parking/
Newsletters: https://parkwestcommunity.org/newsletters/
Quarterly Assessment Timeline: https://parkwestcommunity.org/living-in-pwca/
Trash and Recycling Information: https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://parkwestcommunity.org/board-of-directors-chairs-and-managers/
2024 J&J Individual Home Maintenance Program: https://parkwestcommunity.org/our-environment/

INFORMATION ITEMS:

1.  POOL LAST DAY OF OPERATIONS SCHEDULE; SUNDAY, SEPTEMBER 8, 2024.  Unfortunately it’s that time of the year where our pool shuts down.   Here’s the schedule for today:

  • 1100 (11:00 AM):  Pool opens
  • ~1300 (1:00 PM):  initial cleaning and storage actions underway.  Volunteers needed.
  • ~1300 (1:00 PM):  Remainder of the Sundaes on Sunday supplies available for anyone who wants one last sundae for the season.
  • ~1630 (4:30 PM):  main storage actions start.  Volunteers needed.
  • ~1630 (4:30 PM):  women’s’ bathroom and men’s’ bathroom start to receive the furniture.  Use of the bathrooms will be limited from this time on.
  • 1800 (6:00 PM):  Pool closed for human swimming.  Puppy Plunge occurs – see below item for information.
  • 1900 (7:00 PM):  Pool closes for the season.

2.  POOL FURNITURE STORAGE; SUNDAY; SEPTEMBER 8, 2024; 1:00PM; POOL DECK.  It’s that time of year when we need to store our furniture for the off-season.  We will start around this time and depending on patrons at the pool slowly reduce the furniture on the pool deck as the afternoon progresses.  Our goal is to be finished with all our storage requirements when we reach the end of the operating day at 7:00PM.  Please consider giving us a few hours of your time to get our pool ready for the off-season.

3.  PUPPY PLUNGE; SUNDAY; SEPTEMBER 8, 2024; 6:00PM; POOL.  During the final hour of the season we’re hosting a Pool Pawty!!!!  Please review the rules for this event  Bring proof of your 2024 Fairfax County dog license with you. This can either be the current tag or the current receipt from the County. The tag or receipt will be returned to you after review. You will also need to sign the Puppy Plunge Agreement prior to entering the pool deck with your dog. We will have two dog egress locations (the permanent steps and a temporary dog ramp) in the main pool. The main pool and the wading pool will both be available for your dogs’ enjoyment during the 6:00 PM-7:00 PM hour.

4.  FINANCE COMMITTEE MEETING; TUESDAY; SEPTEMBER 10, 2024; 6:30PM; VIRTUAL.  The September 2024 Finance Committee Meeting will focus on the line-item review of the Draft 2025 PWCA Budget presented to the Board and residents on August 20, 2024.  Please consider attending as we discuss the future orientation of the Association in consonance with the Governing Documents as articulated through our Strategic Plan.  Please use the same information to enter the meeting as used for the regular Board of Directors Meeting.

5.  BOARD OF DIRECTORS MEETING; TUESDAY; SEPTEMBER 17, 2024; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. For the virtual meeting information, see the link listed above in the Permanent Links section.  Scroll down the the Meeting Materials and Minutes section, select the year (2024), then the meeting (2024-09-17). Document #01-1 contains the information to join the meeting.

6.  COMMUNITY SECURITY.  Recently I have heard of several catalytic converters that have been stolen from vehicles parked in our community.  If out-of-the-ordinary events occur and you are concerned for your safety or security please notify the Police non-emergency number (703) 691-2131 to report the occurrence.  While we advertise a Neighborhood Watch on our signs there has been a lack of interest in the past to actually set one up.  If you are interested in participating please let me know.  If we have sufficient interest we will restart the process with the County but not before we see sufficient volunteers to make the effort worthwhile.  As always, please consider leaving your porch lights on throughout the night, remember to lock your vehicle doors, and notify the non-emergency number should you experience some kind of security event in the future. 

7.  PARK WEST PAGES, AUGUST 2023 EDITION.  The August 2024 edition of Park West Pages has been released – please see the website for the document.  There will be copies at the Wine and Cheese social.  The Communications and Hospitality Committees will also each have hard copies of the edition if you’d like a printed copy.  There is also a few copies for you to take at the pool house in the ‘Newsletters’ binder near the entry door

8.  RETAINING WALL REPLACEMENT AND FOOTPATH REPLACEMENT; ONGOING.  The concrete work is finished and temporary fencing installed at the retaining wall.  Until the permanent railing solution is in-place please exercise additional care if you walk down the footpath at and near the new retaining wall.  The railing solution has been approved and fabrication will start shortly.  I anticipate installation the end of September or beginning of October.

9.  ASPHALT CRACK-FILL, SPECIFIC PARKING SPACE SIGNAGE, TRAFFIC CONTROLS, AND YELLOW AND WHITE CURB PAINTING AND MARKING.  Crack-fill is finished – thank you for your understanding and patience during the project.

10.  SPRING 2024 TREE REMOVALS.  We continue to work on the identified trees for removal.

11.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained.  The care options include turf care, lawn care, and leaf removal.  Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information, or contact myself if you cannot access the information.

12.  GROUNDS CARE REMINDERS.  As a reminder, please keep the following items in mind during the growing season. #1 – keep your vehicle bumpers off the curb during mowing days as the crew cannot mow, edge or trim (as appropriate) when your vehicle is parked on top of the turf. #2 – For those of you who have landscaped up to the sidewalk – you are responsible to keep the sidewalk edge nearest your residence clean if the edger cannot be operated safely. #3 – Keep all items stored inside your fence / or your property for those without rear fences. See the ACC and ECC Rules for additional information.

13.  OWNER ACCOUNT PORTAL.  This is a recurring topic for many of our owners.  Each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.

14.  OPEN DIRECTOR POSITIONS.  Request your consideration to place your name forward to fill our open Director positions.  We are looking for people who are invested in making a better community for all who reside here.  If you are interested please complete and submit an Application for Candidacy that may be found on our website and is listed above in the links.  The Nominating Committee will reach out to you after you complete that step.  If you have questions I’m also available to speak with you about more specifics.

Hope you enjoy the remainder of this gorgeous weekend!

Regards,

Mark