PWCA Information for Members and Residents (October 2023, Message #2)

Good morning.  Please see below for several items for your review.

PERMANENT LINKS:
PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://drive.google.com/drive/folders/1UQIfzyb72xFD9Y7_mshcRNVRE5wv8m5h?usp=share_link

ACC Documents:  https://parkwestcommunity.org/architectural-control-committee/

Parking Documents: https://parkwestcommunity.org/parking/

Newsletters: https://parkwestcommunity.org/newsletters/

Quarterly Assessment Timeline: https://drive.google.com/drive/folders/1LpwaIZ5NVobKPDzCmuTnOy20KcwpxXXg?usp=share_link

Trash and Recycling Information:  https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

2023 J&J Individual Home Maintenance Program:  https://drive.google.com/file/d/1jVoOGfz0pZBZCO78YPB16S6FY–syCk3/view?usp=share_link

2023 Annual Meeting Documents: https://drive.google.com/drive/folders/1C4WkBigeD5kMYNh4Cvt8d1PvFUWZCPkV?usp=sharing

Director Application for Candidacy: https://drive.google.com/file/d/1cnn33EERkBdAG-qMTEiiV4PWyHv3BnxJ/view

2023 – 2024 Snow Removal Policy: https://drive.google.com/file/d/1gtAkDqOQlg3InT0bmEnm6rrHYRaQrdnr/view?usp=sharing 

INFORMATION ITEMS:

1.  FALL FEST; SATURDAY, OCTOBER 21, 2023; 3:45 PM; POOL.  THIS OCCURS THIS AFTERNOON!!!  Come join us for our fall social event!  There will be a pet costume contest, a child costume contest, and best child and pet costume contests. Please arrive between 3:45 PM and 4:00 PM if you are competing in the costume contest. Judging will start at 4:00 PM and will be followed by a parade. At 5:00 PM – or possibly before – a food truck will open to serve tacos, burritos and more from 3 to 10 dollars.  The food truck accepts both cash or credit cards for purchases.  The Association will supply some treats for dessert.

2.  ENVIRONMENTAL CONTROL COMMITTEE (ECC) MEETING; MONDAY, OCTOBER 23, 2023; 6:45 PM; VIRTUAL  This ECC Committee Meeting will focus on grounds and tree care potential improvements.  This meeting will be held on the RingCentral framework.  Please see the current Board of Directors meeting packet for the virtual meeting link and call-in numbers for the meeting.

3.  COLONIAL PIPELINE EASEMENT TRIMMING, STARTING IN OUR COMMUNITY NEAR THE END OF OCTOBER.  The flags on the pipeline easement correspond to various aspects of the easement trimming.  The last trimming occurred nine years ago – going forward Colonial plans to return on five-year cycles.  Work is expected to take around ten working days and as always is weather dependent.  The easement will be vertically pruned to the easement boundary and mowed.  Some limited work will be undertaken beyond the exact boundary line – all such work has been coordinated with the respective owners.  The mowing is only pertinent to our land across Roberts Road.

4.  BOARD OF DIRECTORS MEETING; TUESDAY, NOVEMBER 14, 2023; 6:35 PM; ST MARY OF SORROWS CHURCH (PARISH CENTER, FARRELL HALL) AND VIRTUAL.  The Parish Center is located at 5222 Sideburn Road.  There will be signs to guide you to the room for the meeting.  This month’s board meeting will be conducted in an abbreviated manner before the Annual Meeting later that night.  The meeting will be available as usual via the RingCentral virtual meeting framework. For the virtual meeting information, see the website under ‘Meetings’, select the year (2023), then the meeting (20231114), and finally select “BoD”. Document #01-1 contains the information to join the meeting.

5.  2023 ANNUAL MEETING OF THE MEMBERS OF THE ASSOCIATION; TUESDAY, NOVEMBER 14, 2023; 8:00 PM; ST MARY OF SORROWS CHURCH (PARISH CENTER, FARRELL HALL) AND VIRTUAL.  The Parish Center is located at 5222 Sideburn Road.  There will be signs to guide you to the room for the meeting.  All documents will be either electronically or physically mailed to Members of the Association on Monday, 23 October 2023.  Those documents may also be found on the website.  The meeting will be available virtually in the same manner as our monthly Board of Director meetings via the RingCentral virtual meeting framework. For the virtual meeting information, see the website under ‘Meetings’, select the year (2023), then the meeting (20231114), and finally select “Annual”. The document “2023 Annual Meeting, Virtual Meeting Information” contains the information to join the meeting.  If you are a renter residing in our community please feel free to attend – you’ll receive a report of what has been accomplished in the last year and where we are going over the next year.   There will be some limited refreshments available for all attendees.

6.  2023 PROXY FORMS, PLEASE RETURN AS SOON AS POSSIBLE.  For our Owners (Members), please consider completing your proxy form and returning it to us – even if you plan to attend the meeting.  If you do attend you will have the option to leave your proxy in place or vote at the meeting.  As a reminder – arrears in excess of $30 preclude you from voting.  If you are unsure your financial status with the Association you can log-in to the Vantaca portal from our website.  See item #9, Owner Account Portal, for additional information.

7.  ANNUAL MEETING – CALL FOR NOMINATIONS. In preparation for our Annual Meeting in November we attached a nomination form in the August newsletter.  At each Annual Meeting there are three of our nine-member Board of Directors are up for election.  Please consider submitting your name for consideration by the membership.  If that seems to large a step, consider volunteering for any one of our committees.  They would be happy for any assistance you could provide.

8.  ELECTRONIC CONSENT FORMS.  For Owners/Members of the Association who may not know, electronic consent forms provide the Association the ability to send certain communications to you electronically only, thereby saving us the cost of printing and mailing those documents.  The form is available on our website within Policy Resolution 17-04 and in the August newsletter.

9.  OWNER ACCOUNT PORTAL.  As I’ve had a couple of questions on this – each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.  

10.  BRADDOCK ROAD STOP SIGN AND MESSAGE BOARD.  We have started the replacement work for the stop sign and assessment of the message board with our local contractor.  We are also working with Dominion to assess the viability of installing some kind of protection system  (e.g. a guard rail, stanchions) for the transformer.   The results of that discussion will impact when and where the stop sign is re-installed as our preference would be to have inside the protected zone if possible.

11.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  I’m keeping this in my messages due to our new residents as this offer has options for fertilization and leaf removal for your yards.  Our grounds care contractor is offering residences in our community the ability to have the private yards maintained.  Please refer to the link listed above for details or contact myself if you cannot access the form. If you would like to advantage of the offer please contact them as soon as possible.

Enjoy your weekend and hope you enjoy the social this afternoon!

Regards,

Mark

PWCA Information for Members and Residents (October 2023, Message #1) 

Good evening.  Please see below for several items for your review.

PERMANENT LINKS:
PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://drive.google.com/drive/folders/1UQIfzyb72xFD9Y7_mshcRNVRE5wv8m5h?usp=share_link

ACC Documents:  https://parkwestcommunity.org/architectural-control-committee/

Parking Documents: https://parkwestcommunity.org/parking/

Newsletters: https://parkwestcommunity.org/newsletters/

Quarterly Assessment Timeline: https://drive.google.com/drive/folders/1LpwaIZ5NVobKPDzCmuTnOy20KcwpxXXg?usp=share_link

Trash and Recycling Information:  https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

2023 J&J Individual Home Maintenance Program:  https://drive.google.com/file/d/1jVoOGfz0pZBZCO78YPB16S6FY–syCk3/view?usp=share_link

2023 Annual Meeting Documents: https://drive.google.com/drive/folders/1C4WkBigeD5kMYNh4Cvt8d1PvFUWZCPkV?usp=sharing

Director Application for Candidacy: https://drive.google.com/file/d/1cnn33EERkBdAG-qMTEiiV4PWyHv3BnxJ/view

2023 – 2024 Snow Removal Policy: https://drive.google.com/file/d/1gtAkDqOQlg3InT0bmEnm6rrHYRaQrdnr/view?usp=sharing 

INFORMATION ITEMS:

1.  FLAG STONE PATH CONSTRUCTION, THE SIDE AND REAR OF 4921 CARRIAGEPARK ROAD AND TO THE REAR OF HOMES THROUGH 4933 CARRIAGEPARK ROAD; STARTING INSTALLATION TOMORROW; OCTOBER 10, 2023.  The next area to get a paver path installation will build on the lessons learned from the Carriagepark Court project and apply them to another set of townhomes.  Thank you to the donor owner who helped make this project possible.  For those addresses, you will see activity over the next several days as the path is created.  If you have any cans or debris stored behind your rear fence – please move the items back inside your fence or discard the items. 

2.  BOARD OF DIRECTORS MEETING; TUESDAY, OCTOBER 17, 2023; 7:00PM; VIRTUAL.  This month’s board meeting will be conducted via the RingCentral virtual meeting framework. See the website under ‘Meetings’, select the year (2023), then the meeting (11 – 20231017). Document #01-1 contains the information to join the meeting.

3.  FALL FEST; SATURDAY, OCTOBER 21, 2023; 3:45PM; POOL.  Come join us for our fall social event!  There will be a pet costume contest, a child costume contest, and best child and pet costume contests. Please arrive between 3:45 PM and 4:00 PM if you are competing in the costume contest. Judging will start at 4:00 PM and will be followed by a parade. At 5:00 PM a food truck will open to serve tacos, burritos and more from 3 to 10 dollars.  The food truck accepts both cash or credit cards for purchases.  The Association will supply some treats for dessert.

4.  ENVIRONMENTAL CONTROL COMMITTEE (ECC) MEETING; MONDAY, OCTOBER 23, 2023; 6:45PM; LOCATION TBD.  This ECC Committee Meeting will focus on grounds and tree care potential improvements.  Please see the next President Message for a final determination for how the meeting will be conducted.

5.  COLONIAL PIPELINE EASEMENT TRIMMING, STARTING IN OUR COMMUNITY NEAR THE END OF OCTOBER.  The flags on the pipeline easement correspond to various aspects of the easement trimming.  The last trimming occurred nine years ago – going forward Colonial plans to return on five-year cycles.  Work is expected to take around ten working days and as always is weather dependent.  The easement will be vertically pruned to the easement boundary and mowed.  Some limited work will be undertaken beyond the exact boundary line – all such work has been coordinated with the respective owners.  The mowing is only pertinent to our land across Roberts Road.

6.  ELECTRONIC CONSENT FORMS.  For Owners/Members of the Association who may not know, electronic consent forms provide the Association the ability to send certain communications to you electronically only, thereby saving us the cost of printing and mailing those documents.  The form is available on our website within Policy Resolution 17-04 and in the August newsletter.

7.  ANNUAL MEETING – CALL FOR NOMINATIONS. In preparation for our Annual Meeting in November we attached a nomination form in the August newsletter.  At each Annual Meeting there are three of our nine-member Board of Directors are up for election.  Please consider submitting your name for consideration by the membership.  If that seems to large a step, consider volunteering for any one of our committees.  They would be happy for any assistance you could provide.

8.  OWNER ACCOUNT PORTAL.  As I’ve had a couple of questions on this – each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.  

9.  TOPSOIL AND SEED LOCATIONS IN COMMUNITY.  Thank you to the owners who have watered the topsoil and seed areas near their homes.  This has been a good year to get the seed to take and your help increased the success rate of those areas before our leaves begin falling in earnest. 

10.  BRADDOCK ROAD STOP SIGN AND MESSAGE BOARD.  We have started the replacement work for the stop sign and assessment of the message board with our local contractor.  We are also working with Dominion to assess the viability of installing some kind of protection system  (e.g. a guard rail, stanchions) for the transformer.   The results of that discussion will impact when and where the stop sign is re-installed as our preference would be to have inside the protected zone if possible.
 
11.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  I’m keeping this in my messages due to our new residents as this offer has options for fertilization and leaf removal for your yards.  Our grounds care contractor is offering residences in our community the ability to have the private yards maintained.  Please refer to the link listed above for details or contact myself if you cannot access the form. If you would like to advantage of the offer please contact them as soon as possible.
 
12.  STREET LIGHTS.  All street lights should be operating normally.  Reminder, while we have periodic contractor visits to check our street lights we don’t always notice in a timely manner when street lights malfunction.  Please contact the Streets and Sidewalks Committee at streets@parkwestcommunity.org if you notice something I haven’t spoken about in a message.  Street light status may also be found in the board packets.

Enjoy your week!


Regards,

Mark

Extended Pool Operations, 9 and 10 September 2023 Information

Good evening.  This email is focused on the upcoming pool weekend.

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/

SEASONAL LINKS:

Pool Sign-In System: https://www.signupgenius.com/tabs/13576df05a6cdeac1aa3-pwcasign#/

2023 Puppy Plunge:   https://drive.google.com/drive/folders/12IMDaPc0fYfv4j8CJjPwFAPYYdHfeC3y?usp=drive_link

INFORMATION ITEMS:

1.  EXTENDED POOL OPERATIONS; SEPTEMBER 9 AND 10, 2023.  The operating hours will be:  Saturday; September 9, 2023:  11:00 AM to 7:00 PM and Sunday; September 10, 2023:  11:00 AM to 6:00 PM. On September 10, 2023 from 6:00 PM to 7:00 PM will be the annual Puppy Plunge – no humans allowed in the pool during this last hour of the season.  On Sunday you will find less and less furniture for use as the day wears on.  Please be flexible in your requirements on this day.  If you are planning to enjoy our pool from Sunday mid-afternoon to the close and you want to sit, please consider bringing your own chairs.

2.  SUNDAES ON SUNDAY; SUNDAY; SEPTEMBER 10, 2023; 5:00PM, POOL.  We are planning to host one more Sundaes on Sunday for the 2023 season!  We’ll have various ice creams and toppings that are sure to please both the young and young-at-heart!  This also might be a nice break for those who are bringing furniture into the pool house around this time.  

3.  PUPPY PLUNGE; SUNDAY; SEPTEMBER 10, 2023; 6:00PM; POOL.  During the final hour of the season we’re hosting a Pool Pawty!!!!  Please review the rules for this event  Bring proof of your 2023 Fairfax County dog license with you. This can either be the current tag or the current receipt from the County. The tag or receipt will be returned to you after review. You will also need to sign the Puppy Plunge Agreement prior to entering the pool deck with your dog. We will have two dog egress locations (the permanent steps and a temporary dog ramp) in the main pool. The main pool and the wading pool will both be available for your dogs’ enjoyment during the 6:00 PM through 7:00 PM hour.  Recommend you bring your own chair if you’d like to sit down during this event as the furniture will be in the process of being stored by our volunteers.

4.  SATURDAY; SEPTEMBER 9, 2023; INFORMATION.  This will be the last regular day of the season.  If you want to relax and enjoy all the pool offers this is the day for tanning, playing basketball, and other such activities.  This is also the last day for pool reservations.   

5.  SUNDAY; SEPTEMBER 10, 2023; INFORMATION.  We could use volunteers throughout the day on this last day of our season.  Please contact the Pool Committee Pool@ParkWestCommunity.org to volunteer and see what times you would be most useful.  

5A.  MORNING.  During the morning we aim to wash down all the furniture to clear them of Crepe Myrtle leaves and the other items that get stuck over the course of the season.  This needs to occur in the morning to allow the furniture to dry before being stored.  Up to four volunteers could be very effective in getting this accomplished quickly.

5B.  EARLY AFTERNOON.  The basketball goals will be disassembled in the early afternoon to allow the various pieces to be both cleaned and dried before being stored.  The children’s furniture in the wading pool area will probably not be available around this time also.  At least two volunteers are needed for these actions.

5C.  LATE AFTERNOON (~4:00PM).  Storage of the furniture will probably begin around 4:00PM – this varies based on the level of activity at the pool.  Once this starts the rear entrance to the women’s bathroom will be locked and the double doors will be opened.  If you need to use the restroom once these events occur please ask the volunteers to stop working while you to use the facilities. As many volunteers as we can get can be used during this time period.

Marguerite Wiese will be coordinating the various actions and events.  Please see her to volunteer and receive direction on where you can assist.  Thank you in advance for all those who come out to help us store our equipment so it’ll be ready for the 2024 season!

To all – enjoy the upcoming last weekend of our pool season – hope the weather stays nice for you!  

Regards,

Mark

PWCA Information for Members and Residents (August 2023, Message #3)

Good afternoon.  There continues to be a larger than normal items of information for your review.

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/

PWCA Meeting Packets: https://drive.google.com/drive/folders/1UQIfzyb72xFD9Y7_mshcRNVRE5wv8m5h?usp=share_link

ACC Documents:  https://parkwestcommunity.org/architectural-control-committee/

Parking Documents: https://parkwestcommunity.org/parking/

Trash and Recycling Information:  https://parkwestcommunity.org/our-environment/

Newsletters: https://parkwestcommunity.org/newsletters/

Quarterly Assessment Timeline: https://drive.google.com/drive/folders/1LpwaIZ5NVobKPDzCmuTnOy20KcwpxXXg?usp=share_link

SEASONAL LINKS:

2023 Pool Application:  https://drive.google.com/file/d/1X5vE-ynAfWoDrMIIYwTpEgVq7obm8MtE/view?usp=share_link 

Pool Sign-In System: https://www.signupgenius.com/tabs/13576df05a6cdeac1aa3-pwcasign#/

2023 J&J Individual Home Maintenance Program:  https://drive.google.com/file/d/1jVoOGfz0pZBZCO78YPB16S6FY–syCk3/view?usp=share_link

2023 Puppy Plunge:   https://drive.google.com/drive/folders/12IMDaPc0fYfv4j8CJjPwFAPYYdHfeC3y?usp=drive_link

INFORMATION ITEMS:

1.  TOPSOIL AND SEED LOCATIONS IN COMMUNITY, REQUEST FOR SUPPORT.  We have started fall-oriented work around the community.  We completed stump remediation work – link:  https://drive.google.com/file/d/1GfcNiiMr7THJOmtaWiDrdU3Fs5XtMxB2/view?usp=drive_link and some erosion control work – link:  https://drive.google.com/file/d/1pREuxDVHbb4CDxxR-Mn-ayt4-59hA4ow/view?usp=drive_link that involved topsoil and seed at various areas around the community.  See the attached links for specific information.  If you live near those locations and you had the opportunity I’d request you spend a little time watering in the seed to let it germinate before the leaves start falling.  As with the previous topsoil and seed locations, the Association does not normally water due to manpower and equipment constraints – it’s kind of a one time deal for you to get turf growing in those areas.  We don’t normally come back to areas we have previously applied topsoil and seed to since there are many other requirements to be fulfilled throughout the community.  So – if you could “help us help you” we’d greatly appreciate it.

2.  POOL OPERATING HOURS; REMAINDER OF 2023 REGULAR SEASON.  Here are the remaining days and times of our contracted 2023 season at the pool.  Friday, September 1st – 11:00AM to 8:00PM.  Saturday, September 2nd – 11:00AM to 9:00PM.  Sunday, September 3rd – 11:00AM to 8:00PM.   Monday, September 4th – 10:00AM to 8:00PM.  See the next item for the weekend after Labor Day.

3.  EXTENDED POOL OPERATIONS; SEPTEMBER 9 AND 10, 2023.  We plan to operate our pool for the weekend after Labor Day.  The hours will be:  Saturday; September 9, 2023:  11:00 AM to 7:00 PM and Sunday; September 10, 2023:  11:00 AM to 6:00 PM. On September 10, 2022 from 6:00 PM to 7:00 PM will be the annual Puppy Plunge – no humans allowed in the pool during this last hour of the season. 

4.  SUNDAES ON SUNDAY; SUNDAY; SEPTEMBER 10, 2023; 5:00PM, POOL.  Due to some challenges beyond our control, the Farewell to Summer / Community Potluck will not occur this year.  However, we are planning to host one more Sundaes on Sunday for the 2023 season!  We’ll have various ice creams and toppings that are sure to please both the young and young-at-heart!  As always, a volunteer or two for this event would be greatly appreciated.

5.  POOL FURNITURE STORAGE; SUNDAY; SEPTEMBER 10, 2023; 5:30PM; POOL DECK.  We will store our furniture for the 2023-2024 off-season starting at this time.  Please consider giving us a few hours of your time to get our pool ready for the off-season.

6.  PUPPY PLUNGE; SUNDAY; SEPTEMBER 10, 2023; 6:00PM; POOL.  During the final hour of the season we’re hosting a Pool Pawty!!!!  Please review the rules for this event  Bring proof of your 2023 Fairfax County dog license with you. This can either be the current tag or the current receipt from the County. The tag or receipt will be returned to you after review. You will also need to sign the Puppy Plunge Agreement prior to entering the pool deck with your dog. We will have two dog egress locations (the permanent steps and a temporary dog ramp) in the main pool. The main pool and the wading pool will both be available for your dogs’ enjoyment during the 6:00 PM-7:00 PM hour.

7.  FINANCE COMMITTEE MEETING; TUESDAY; SEPTEMBER 12, 2023; 7:00PM; VIRTUAL.  The September 2023 Finance Committee Meeting will focus on the line-item review of the Draft 2024 PWCA Budget presented to the Board and residents on August 15, 2023.  Please consider attending as we discuss the future orientation of the Association in consonance with the Governing Documents as articulated through our Strategic Plan. 

8. BOARD OF DIRECTORS MEETING; TUESDAY, SEPTEMBER 19, 2023; 7:00PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. See the website under ‘Meetings’, select the year (2023), then the meeting (09 – 20230919). Document #01-1 contains the information to join the meeting. 

9.  ELECTRONIC CONSENT FORMS.  For Owners/Members of the Association who may not know, electronic consent forms provide the Association the ability to send certain communications to you electronically only, thereby saving us the cost of printing and mailing those documents.  The form is available on our website within Policy Resolution 17-04 and in the August newsletter.

10.  ANNUAL MEETING – CALL FOR NOMINATIONS. In preparation for our Annual Meeting in November we attached a nomination form in the August newsletter.  At each Annual Meeting there are three of our nine-member Board of Directors are up for election.  Please consider submitting your name for consideration by the membership.  If that seems to large a step, consider volunteering for any one of our committees.  I KNOW they’d be happy for any assistance you could provide.

11.  TRASH AND RECYCLING.  With the turnover to new tenants and owners, if everyone could review the trash and recycling rules we would greatly appreciate it.  We are starting to have:  #1 – items placed out that require advance notice to Patriot, #2 – items out at incorrect days and times, and #3 – items placed out after pickup.  Some of these items placed out also carry a fee for disposal.  If you have items to dispose of please be considerate to your neighbors and to the community and take the responsibility to get rid of such items correctly.  Please refer to the website for current information on trash and recycling.

12.  PARKING.  I thought I’d just give you a couple of thoughts based on our change of community composition.  #1 – When parking in any curb-side parking ensure both your front and rear wheels are on the concrete gutter.  #2 – Do not park in any yellow painted curbs, nor any white painted curbs during any snow-emergency designated days and times by the Association.  #3 – The entire community (assigned and unassigned spaces) is permit parking only – have a permit in your vehicle or risk the vehicle being towed.  #4 – If you are parked in any visitor space or at any curb-side parking, remember to move your vehicle every week, after ten days your vehicle is subject to towing.  #5 – No parking or storage of any vehicles (e.g. trailers, motorcycles) on common areas.  #6 – no parking at the pool parking lot unless actively using the pool or upon approval from the Association.  If you have questions or need more information, please review the Community Rules on our website.

13.  PARK WEST PAGES, AUGUST 2023 EDITION.  The August 2023 edition of Park West Pages has been released – please see the website for the document.  The Communications and Hospitality Committees each have hard copies of the edition if you’d like a printed copy.  There will also be a copy at the pool house in the ‘Newsletters’ binder near the entry door.

14.  BRADDOCK ROAD STOP SIGN AND MESSAGE BOARD.  We have started the replacement work for the stop sign and assessment of the message board with our local contractor.  We are also working with Dominion to assess the viability of installing some kind of protection system  (e.g. a guard rail, stanchions) for the transformer.   The results of that discussion will impact when and where the stop sign is re-installed as our preference would be to have inside the protected zone if possible.

15.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  I’m keeping this in my messages due to our new residents as this offer has options for fertilization and leaf removal for your yards.  Our grounds care contractor is offering residences in our community the ability to have the private yards maintained.  Please refer to the link listed above for details or contact myself if you cannot access the form. If you would like to advantage of the offer please contact them as soon as possible.

16.  STREET LIGHTS.  All street lights should be operating normally.  Reminder, while we have periodic contractor visits to check our street lights we don’t always notice in a timely manner when street lights malfunction.  Please let the Streets and Sidewalks Committee at  streets@parkwestcommunity.org know if you notice something I haven’t spoken about in a message.  Street light status may also be found in the board packets.

Enjoy the upcoming warm weekend – the pool beckons for one last visit…or two…..  

Regards,

Mark

PWCA Information for Members and Residents (August 2023, Message #2)

Good afternoon.  There is a larger than normal quantity of information below due to the time of year.

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/

PWCA Meeting Packets: https://drive.google.com/drive/folders/1UQIfzyb72xFD9Y7_mshcRNVRE5wv8m5h?usp=share_link

ACC Documents:  https://parkwestcommunity.org/architectural-control-committee/

Parking Documents: https://parkwestcommunity.org/parking/

Trash and Recycling Information:  https://parkwestcommunity.org/our-environment/

Newsletters: https://parkwestcommunity.org/newsletters/

Quarterly Assessment Timeline: https://drive.google.com/drive/folders/1LpwaIZ5NVobKPDzCmuTnOy20KcwpxXXg?usp=share_link

SEASONAL LINKS:

2023 Pool Application:  https://drive.google.com/file/d/1X5vE-ynAfWoDrMIIYwTpEgVq7obm8MtE/view?usp=share_link 

Pool Sign-In System: https://www.signupgenius.com/tabs/13576df05a6cdeac1aa3-pwcasign#/

2023 J&J Individual Home Maintenance Program:  https://drive.google.com/file/d/1jVoOGfz0pZBZCO78YPB16S6FY–syCk3/view?usp=share_link

2023 Puppy Plunge:   https://drive.google.com/drive/folders/12IMDaPc0fYfv4j8CJjPwFAPYYdHfeC3y?usp=drive_link

INFORMATION ITEMS:

1.  SCHOOL’S BACK IN SESSION; MONDAY; AUGUST 21, 2023.  Fairfax County Public Schools (FCPS) begin the 2023-2024 school year and George Mason University begins the Fall 2023 semester tomorrow.  As such, there will be many more people on our streets, whether to the University for classes or young children heading to and from the school bus stops in our community.  Here’s a portion extracted from the latest Braddock Supervisor’s Advisory:  “Please prepare for more traffic and be patient with school buses and student drivers on the roads.  The County’s Department of Emergency Management and Security (DEMS) offers a few safety reminders for the first week back to classes:  #1 – Stop and wait for school buses to safely load and unload children; #2 – Slow down and take extra care in school zones and in neighborhoods; #3 – Make eye contact with drivers and pedestrians at stoplights and intersections before proceeding; #4 – Make sure children know who to call in case of an emergency, their home address, and a parent/guardian’s phone number.

2.  SPEEDING THROUGH OUR COMMUNITY.  With the start of the school years – a reminder that the speed limit in our community is 15 miles per hour.  Stop signs and speed bumps are located at major intersections and in drive lanes to remind you to stay at-or-under the speed limit.  Fairfax County police have the authority to enforce traffic and motor vehicle laws on our private streets and are in the community on a regular basis.  There are many children and walkers in the neighborhood – please follow our traffic rules.  You really won’t save much time by blowing through stop signs or speeding on our streets – the potential cost to you and to the pedestrian you hit far outweigh those seconds. 

3.  POOL OPERATING HOUR CHANGE; MONDAY; AUGUST 21, 2023.  With the start of the FCPS school year, our pool will be open from 4:00 PM on all Fairfax County public school days.  Closing times remain as normal (9:00PM on Thursdays and Saturdays, 8:00PM all other days).  The 9:00PM closing times equate to August 24th, 26th, 31st, and September 2nd.  We will open at 10:00AM on September 4th as that is Labor Day.  The weekend after Labor Day is planned to occur but is dependent on weather.  See the Pool section of the website for the specific daily schedules to the end of the season.

4.  EXTENDED POOL OPERATIONS; SEPTEMBER 9 AND 10, 2023.  We plan to operate our pool for the weekend after Labor Day.  The hours will be:  Saturday; September 9, 2023:  11:00 AM to 7:00 PM and Sunday; September 10, 2023:  11:00 AM to 6:00 PM. On September 10, 2022 from 6:00 PM to 7:00 PM will be the annual Puppy Plunge – no humans allowed in the pool during this last hour of the season. 

5.  SUNDAES ON SUNDAY; SUNDAY; SEPTEMBER 10, 2023; 5:00PM, POOL.  Due to some challenges beyond our control, the Farewell to Summer / Community Potluck will not occur this year.  However, we are planning to host one more Sundaes on Sunday for the 2023 season!  We’ll have various ice creams and toppings that are sure to please both the young and young-at-heart!  As always, a volunteer or two for this event would be greatly appreciated.

6.  POOL FURNITURE STORAGE; SUNDAY; SEPTEMBER 10, 2023; 5:30PM; POOL DECK.  We will store our furniture for the 2023-2024 off-season starting at this time.  Please consider giving us a few hours of your time to get our pool ready for the off-season.

7.  PUPPY PLUNGE; SUNDAY; SEPTEMBER 10, 2023; 6:00PM; POOL.  During the final hour of the season we’re hosting a Pool Pawty!!!!  Please review the rules for this event  Bring proof of your 2023 Fairfax County dog license with you. This can either be the current tag or the current receipt from the County. The tag or receipt will be returned to you after review. You will also need to sign the Puppy Plunge Agreement prior to entering the pool deck with your dog. We will have two dog egress locations (the permanent steps and a temporary dog ramp) in the main pool. The main pool and the wading pool will both be available for your dogs’ enjoyment during the 6:00 PM-7:00 PM hour.

8.  FINANCE COMMITTEE MEETING; TUESDAY; SEPTEMBER 12, 2023; 7:00PM; VIRTUAL.  The September 2023 Finance Committee Meeting will focus on the line-item review of the Draft 2024 PWCA Budget presented to the Board and residents on August 15, 2023.  Please consider attending as we discuss the future orientation of the Association in consonance with the Governing Documents as articulated through our Strategic Plan. 

9. BOARD OF DIRECTORS MEETING; TUESDAY, SEPTEMBER 19, 2023; 7:00PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. See the website under ‘Meetings’, select the year (2023), then the meeting (09 – 20230919). Document #01-1 contains the information to join the meeting. 

10.  ELECTRONIC CONSENT FORMS.  For Owners/Members of the Association who may not know, electronic consent forms provide the Association the ability to send certain communications to you electronically only, thereby saving us the cost of printing and mailing those documents.  The form is available on our website within Policy Resolution 17-04 and in the August newsletter.

11.  ANNUAL MEETING – CALL FOR NOMINATIONS. In preparation for our Annual Meeting in November we attached a nomination form in the August newsletter.  At each Annual Meeting there are three of our nine-member Board of Directors are up for election.  Please consider submitting your name for consideration by the membership.  If that seems to large a step, consider volunteering for any one of our committees.  I KNOW they’d be happy for any assistance you could provide.

12.  TRASH AND RECYCLING.  With the turnover to new tenants and owners, if everyone could review the trash and recycling rules we would greatly appreciate it.  We are starting to have:  #1 – items placed out that require advance notice to Patriot, #2 – items out at incorrect days and times, and #3 – items placed out after pickup.  Some of these items placed out also carry a fee for disposal.  If you have items to dispose of please be considerate to your neighbors and to the community and take the responsibility to get rid of such items correctly.  Please refer to the website for current information on trash and recycling.

13.  PARKING.  I thought I’d just give you a couple of thoughts based on our change of community composition.  #1 – When parking in any curb-side parking ensure both your front and rear wheels are on the concrete gutter.  #2 – Do not park in any yellow painted curbs, nor any white painted curbs during any snow-emergency designated days and times by the Association.  #3 – The entire community (assigned and unassigned spaces) is permit parking only – have a permit in your vehicle or risk the vehicle being towed.  #4 – If you are parked in any visitor space or at any curb-side parking, remember to move your vehicle every week, after ten days your vehicle is subject to towing.  #5 – No parking or storage of any vehicles (e.g. trailers, motorcycles) on common areas.  #6 – no parking at the pool parking lot unless actively using the pool or upon approval from the Association.  If you have questions or need more information, please review the Community Rules on our website.

14.  2023 POOL PASS DISTRIBUTION.  If you have passes ready for distribution, please coordinate a designated date and time to receive your passes with our Pool Committee Chair.

15.  WINE AND CHEESE MINGLE WITH NEW RESIDENT WELCOME; SATURDAY, AUGUST 19, 2023; 7:00PM; POOL.  Thanks to all those who participated in our event last night!  We had fantastic weather and a great turnout – I hope everyone enjoyed themselves!  Thank you to our amazing volunteers:  Diane, Tammi, April, David Sharon, Jacen. Lisa, and Jesus – your help ensured the success of this event. 

16.  PARK WEST PAGES, AUGUST 2023 EDITION.  The August 2023 edition of Park West Pages has been released – please see the website for the document.  The Communications and Hospitality Committees each have hard copies of the edition if you’d like a printed copy.  There will also be a copy at the pool house in the ‘Newsletters’ binder near the entry door.

17.  BRADDOCK ROAD STOP SIGN AND MESSAGE BOARD.  We have started the replacement work for the stop sign and assessment of the message board with our local contractor.  We are also working with Dominion to assess the viability of installing some kind of protection system  (e.g. a guard rail, stanchions) for the transformer.   The results of that discussion will impact when and where the stop sign is re-installed as our preference would be to have inside the protected zone if possible.

18.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  I’m keeping this in my messages due to our new residents as this offer has options for fertilization and leaf removal for your yards.  Our grounds care contractor is offering residences in our community the ability to have the private yards maintained.  Please refer to the link listed above for details or contact myself if you cannot access the form. If you would like to advantage of the offer please contact them as soon as possible.

19.  STREET LIGHTS.  All street lights should be operating normally.  Reminder, while we have periodic contractor visits to check our street lights we don’t always notice in a timely manner when street lights malfunction.  Please let the Streets and Sidewalks Committee at  streets@parkwestcommunity.org know if you notice something I haven’t spoken about in a message.  Street light status may also be found in the board packets.

Enjoy the upcoming week!

Have a great rest of your weekend – for those starting your academic year tomorrow, may your upcoming year contain accomplishments and enjoyment!  

Regards,

Mark