Park West Community Association

Good morning – several items for your review.

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://parkwestcommunity.org/association-meeting/
ACC Documents: https://parkwestcommunity.org/architectural-control-committee/
Parking Documents: https://parkwestcommunity.org/parking/
Newsletters: https://parkwestcommunity.org/newsletters/
Quarterly Assessment Timeline: https://parkwestcommunity.org/living-in-pwca/
Trash and Recycling Information: https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://parkwestcommunity.org/board-of-directors-chairs-and-managers/
2024 J&J Individual Home Maintenance Program: https://parkwestcommunity.org/our-environment/
2024 Pool Application, Rules, Sign-in Instructions, Group Reservation Form: https://parkwestcommunity.org/pool/
2024 EagleBank Graduation Schedule: https://parkwestcommunity.org/living-in-pwca/

INFORMATION ITEMS:

1.  2024 POOL PASS DISTRIBUTION.  Remaining distribution of pool passes will be handled on an individual basis with the Pool Committee.  Please email, call, or text the Pool Committee Chair to make arrangements.  

2.  CURRENT POOL ENTRY PROCEDURES.  We are operating using the SignUpGenius systems with your pool passes.  We have had an instance or two of upset individuals who want to enter the pool without a pass.  Please treat our guards with respect – they are just following our prescribed process.  If you have concerns with our process please speak with the Pool Committee – not the guards.

3.  FUTURE POOL ENTRY PROCEDURES.  We are planning to move to a different sign-in system during the season.  This system will provide you the capability to sign-in and sign-out via your phone and should be much more efficient than our current process.  We still plan to have the new system active before July 4th for all pool pass holders.  We will need you to reapply once the system goes active – the approval process will be completely electronic with the new system.  An option will be available for a physical pass at a minor cost if needed. We believe this will be a positive step for all of us to enjoy our pool.

4.  POOL OPERATING HOURS; 2024 REGULAR SEASON HOURS.  Our hours are as normal for this season.

• Regular Summer Hours (from June 13, 2024 to Labor Day)
  • Monday, Tuesday, Wednesday, Friday, Sunday: 11:00AM – 8:00PM
  • Thursday, Saturday: 11:00AM – 9:00PM
  • Exception – for any Holiday, the pool will open at 10:00AM  (i.e. Thursday, July 4, 2024 and Monday, September 2, 2024)

5.  RETAINING WALL REPLACEMENT AND FOOTPATH REPLACEMENT; STARTS TOMORROW, 20 JUNE 2024.  The project begins tomorrow!  Please refrain from traveling on the footpath until completion of the project.  Our last remaining wood retaining wall, located at the main storm water basin to the rear of 4827 Carriagepark Road, has been failing for several years and is in imminent need of replacement before a physical failure occurs.  The project will replace the retaining wall with a concrete wall while also replacing a section of the existing asphalt footpath with a concrete sidewalk.  The existing railings will be modified as needed and reused.  This project will take around two weeks and the footpath will be closed to traffic during the project.  Please adhere to all signs and directions provided during the duration of the project.  Curb spaces and assigned spaces have been marked.  Towing or relocation will occur at the residence’s expense during the duration of the project.

6.  ASPHALT CRACK-FILL, SPECIFIC PARKING SPACE SIGNAGE, AND YELLOW AND WHITE CURB MARKING; JUNE 2024.  We will be accomplishing crack-fill of the asphalt in the drive lanes and in parking spaces where available and painting some parking spaces whose numbers have worn off or the incorrect numbers applied to the space.  We will also repaint the yellow and white curbs during this project.  Some curb spaces and parking spaces will be impacted by this work.  The specific residences and parking spaces impacted will be notified of the specifics as we near the timeframe to accomplish the work.  The crack-fill and painting project is anticipated to be less than two days of impact to you.

7.  PARKING SPACE NUMBERING.  A list of 23 spaces to be repainted has been provided to the contractor.

8.  JULY 4TH SOCIAL EVENT; THURSDAY, JULY 4, 2024; SETUP – 10:30AM; EVENT 12:00PM (noon); POOL.  Our largest event of the season is TWO WEEKS away!  We will be accomplishing this event in the same manner as last year – a catered meal from Red Hot & Blue.  There is no rain date planned for this event – should adverse weather cancel the event we will request you to come down to the pool house with some storage containers to grab food so the meal doesn’t go to waste.  This event needs several volunteers to accomplish the variety of support tasks needed to make a successful event – email Diane Barnhard at Social@ParkWestCommunity.org for further information.

9.  BOARD OF DIRECTORS MEETING; TUESDAY; JULY 16, 2024; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. For the virtual meeting information, see the link listed above in the Permanent Links section.  Scroll down the the Meeting Materials and Minutes section, select the year (2024), then the meeting (20240716). Document #01-1 contains the information to join the meeting.

10.  WATERING SUPPORT REQUEST CARRIAGEPARK COURT AND CARRIAGEPARK ROAD NEAR THE NEWLY PLANTED SOUTHERN MAGNOLIAS AND PIPELINE LANDSCAPE BED.  Please consider this request as professional watering support is quite expensive to the Association.  We did this project with volunteer support sourced to water the new plantings but that support is not able to continue as planned.  If you are fairly close to the planting area I request your consideration to use your hose bib for an automatic watering system.  We will reimburse for all water consumed by the system during the season.  This system would work as the system functioning from 4800 Carriagepark Road is currently operating. 

11.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained.  The care options include turf care, lawn care, and leaf removal.  Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information, or contact myself if you cannot access the information.

12.  GROUNDS CARE REMINDERS.  As a reminder, please keep the following items in mind during the growing season. #1 – keep your vehicle bumpers off the curb during mowing days as the crew cannot mow, edge or trim (as appropriate) when your vehicle is parked on top of the turf. #2 – For those of you who have landscaped up to the sidewalk – you are responsible to keep the sidewalk edge nearest your residence clean if the edger cannot be operated safely. #3 – Keep all items stored inside your fence / or your property for those without rear fences. See the ACC and ECC Rules for additional information.

13.  OWNER ACCOUNT PORTAL.  This is a recurring topic for many of our owners.  Each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.

14.  OPEN DIRECTOR POSITIONS.  Request your consideration to place your name forward to fill our open Director positions.  We are looking for people who are invested in making a better community for all who reside here.  If you are interested please complete and submit an Application for Candidacy that may be found on our website and is listed above in the links.  The Nominating Committee will reach out to you after you complete that step.  If you have questions I’m also available to speak with you about more specifics.

Hope you enjoy the pool during this heat wave we are in the middle of.  Please remember not to walk on the impacted concrete project areas.  Stay cool!

Regards,

Mark

Good evening – several items for your review.

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://parkwestcommunity.org/association-meeting/
ACC Documents: https://parkwestcommunity.org/architectural-control-committee/
Parking Documents: https://parkwestcommunity.org/parking/
Newsletters: https://parkwestcommunity.org/newsletters/
Quarterly Assessment Timeline: https://parkwestcommunity.org/living-in-pwca/
Trash and Recycling Information: https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://parkwestcommunity.org/board-of-directors-chairs-and-managers/
2024 J&J Individual Home Maintenance Program: https://parkwestcommunity.org/our-environment/
2024 Pool Application, Rules, Sign-in Instructions, Group Reservation Form: https://parkwestcommunity.org/pool/
2024 EagleBank Graduation Schedule: https://parkwestcommunity.org/living-in-pwca/

INFORMATION ITEMS:

1.  2024 POOL PASS DISTRIBUTION; WEDNESDAY; JUNE 5, 2024; 6:00PM – 6:30PM; POOL.  The first distribution window will occur on Wednesday; May 29, 2024; from 6:00 PM to 6:30 PM.  Additional times may be announced – check the pool message board for dates and times or contact the Pool Committee to arrange alternate arrangements.  

2.  ROAD RAIDERS COMMUNITY CLEANUP; SATURDAY; JUNE 8, 2024; 9:00 AM.  From Road Raiders:  The next Road Raiders event will be Saturday, June 8th, from 9 a.m.-11 a.m. at Monticello Park. We’d love see see a lot of you out there to help clean one of our favorite neighborhood parks!

3.  CURRENT POOL ENTRY PROCEDURES.  We are operating using the SignUpGenius systems with your pool passes.  We have had an instance or two of upset individuals who want to enter the pool without a pass.  Please treat our guards with respect – they are just following our prescribed process.  If you have concerns with our process please speak with the Pool Committee – not the guards.

4.  FUTURE POOL ENTRY PROCEDURES.  We are planning to move to a different sign-in system during the season.  This system will provide you the capability to sign-in and sign-out via your phone and should be much more efficient than our current process.  We still plan to have the new system active before July 4th for all pool pass holders.  We will need you to reapply once the system goes active – the approval process will be completely electronic with the new system.  An option will be available for a physical pass at a minor cost if needed. We believe this will be a positive step for all of us to enjoy our pool.

5.  POOL OPERATING HOURS; 2024 REGULAR SEASON HOURS.  Our hours are as normal for this season.

• Opening Day – End of Fairfax County Public School Year (June 12, 2024)
  • Monday, Tuesday, Wednesday, Friday: 1:00PM – 8:00PM
  • Thursday: 1:00PM – 9:00PM
  • Saturday: 11:00AM – 9:00PM
  • Sunday: 11:00AM – 8:00PM
  • Exception – for any Holiday, the pool will open at 10:00AM (i.e. Monday, May 27, 2024)
• Regular Summer Hours (from June 13, 2024 to Labor Day)
  • Monday, Tuesday, Wednesday, Friday, Sunday: 11:00AM – 8:00PM
  • Thursday, Saturday: 11:00AM – 9:00PM
  • Exception – for any Holiday, the pool will open at 10:00AM  (i.e. Thursday, July 4, 2024 and Monday, September 2, 2024)

6.  GRADUATION EVENTS AT EAGLEBANK ARENA, THROUGH JUNE 18, 2024.  Graduation season is here and we are seeing increased traffic impacts on our roads.  Please see our website for the list of the 45 graduations planned.  Anticipate major traffic delays before and after each event so plan accordingly when you travel from/to our community.

7.  BOARD OF DIRECTORS MEETING; TUESDAY; JUNE 18, 2024; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. For the virtual meeting information, see the link listed above in the Permanent Links section.  Scroll down the the Meeting Materials and Minutes section, select the year (2024), then the meeting (20240618). Document #01-1 contains the information to join the meeting.

8.  RETAINING WALL REPLACEMENT AND FOOTPATH REPLACEMENT; START 20 JUNE 2024.  We have a definite start date for the replacement of our last wood retaining wall.  This wall, located at the main storm water basin to the rear of 4827 Carriagepark Road, has been failing for several years and is in imminent need of replacement before a physical failure occurs.  The project will replace the retaining wall with a concrete wall while also replacing a section of the existing asphalt footpath with a concrete sidewalk.  The existing railings will be modified as needed and reused.  This project will take around two weeks and the footpath will be closed to traffic during the project.  Please adhere to all signs and directions provided during the duration of the project.

9.  ASPHALT CRACK-FILL, SPECIFIC PARKING SPACE SIGNAGE, AND YELLOW AND WHITE CURB MARKING; JUNE 2024.  We will be accomplishing crack-fill of the asphalt in the drive lanes and in parking spaces where available and painting some parking spaces whose numbers have worn off or the incorrect numbers applied to the space.  We will also repaint the yellow and white curbs during this project.  Some curb spaces and parking spaces will be impacted by this work.  The specific residences and parking spaces impacted will be notified of the specifics as we near the timeframe to accomplish the work.  The crack-fill and painting project is anticipated to be less than two days of impact to you.

10.  PARKING SPACE NUMBERING REQUEST.  While we are creating a list of parking spaces to be renumbered I’d also like to request you to check your numbered spaces near your homes and email Streets@ParkWestCommunity.org if there are parking space numbers you believe need attention.  Thanks you for your consideration of this request.

11.  JULY 4TH SOCIAL EVENT; THURSDAY, JULY 4, 2024; SETUP – 10:30AM; EVENT 12:00PM (noon); POOL.  Our largest event of the season is one month away!  We will be accomplishing this event in the same manner as last year – a catered meal from Red Hot & Blue.  There is no rain date planned for this event – should adverse weather cancel the event we will request you to come down to the pool house with some storage containers to grab food so the meal doesn’t go to waste.  This event needs several volunteers to accomplish the variety of support tasks needed to make a successful event – email Diane Barnhard at Social@ParkWestCommunity.org for further information.

12.  WATERING SUPPORT REQUEST CARRIAGEPARK COURT AND CARRIAGEPARK ROAD NEAR THE NEWLY PLANTED SOUTHERN MAGNOLIAS AND PIPELINE LANDSCAPE BED.  We did this project with volunteer support sourced to water the new plantings but that support is not able to continue as planned.  If you are fairly close to the planting area I request your consideration to use your hose bib for an automatic watering system.  We will reimburse for all water consumed by the system during the season.  This system would work as the system functioning from 4800 Carriagepark Road is currently operating. 

13.  POOL OPENING DAY KICKOFF SOCIAL AND SUNDAES ON SATURDAY, REVIEW. Thank you to everyone who participated this year – the weather cooperated and at partially as a result I believe this was our best attended Opening Day social for a considerable number of years!

14.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained.  The care options include turf care, lawn care, and leaf removal.  Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information, or contact myself if you cannot access the information.

15.  GROUNDS CARE REMINDERS.  As a reminder, please keep the following items in mind during the growing season. #1 – keep your vehicle bumpers off the curb during mowing days as the crew cannot mow, edge or trim (as appropriate) when your vehicle is parked on top of the turf. #2 – For those of you who have landscaped up to the sidewalk – you are responsible to keep the sidewalk edge nearest your residence clean if the edger cannot be operated safely. #3 – Keep all items stored inside your fence / or your property for those without rear fences. See the ACC and ECC Rules for additional information.

16.  OWNER ACCOUNT PORTAL.  This is a recurring topic for many of our owners.  Each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.

17.  OPEN DIRECTOR POSITIONS.  Request your consideration to place your name forward to fill our open Director positions.  We are looking for people who are invested in making a better community for all who reside here.  If you are interested please complete and submit an Application for Candidacy that may be found on our website and is listed above in the links.  The Nominating Committee will reach out to you after you complete that step.  If you have questions I’m also available to speak with you about more specifics.

Hope you enjoy the rest of your week and weekend!

Regards,

Mark

Good morning – just realized I haven’t sent a message out in almost a month so please bear with me as there are quite a few items to cover in this message.

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://parkwestcommunity.org/association-meeting/
ACC Documents: https://parkwestcommunity.org/architectural-control-committee/
Parking Documents: https://parkwestcommunity.org/parking/
Newsletters: https://parkwestcommunity.org/newsletters/
Quarterly Assessment Timeline: https://parkwestcommunity.org/living-in-pwca/
Trash and Recycling Information: https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://parkwestcommunity.org/board-of-directors-chairs-and-managers/
2024 J&J Individual Home Maintenance Program: https://parkwestcommunity.org/our-environment/
2024 Pool Application, Rules, Sign-in Instructions, Group Reservation Form: https://parkwestcommunity.org/pool/
2024 EagleBank Graduation Schedule: https://parkwestcommunity.org/living-in-pwca/

INFORMATION ITEMS:

1.  2024 POOL PASS DISTRIBUTION; APPLICATIONS SUBMITTED BEFORE MAY 1ST; TWO DISTRIBUTIONS REMAINING BEFORE OPENING; FRIDAY; MAY 24, 2024; 6:30PM – 7:00PM; AND SATURDAY; MAY 25, 2024; 10:00AM – 10:45AM; POOL.   For those who have submitted their applications by April 30th, if you attended the May 11th or May 19th distribution windows, thank you.  For those who submitted by April 30th and have not picked up their packets, two distribution window are still available to you.  If you choose to attend the Saturday distribution, you may have to wait some time for your packets as we are usually quite busy sorting out final details before the pool opening at that time.  If you have any interest in helping with this process please contact the Pool Committee.

2.  2024 POOL PASS DISTRIBUTION; APPLICATIONS SUBMITTED AFTER APRIL 30TH AND BEFORE MAY 24TH; WEDNESDAY; MAY 29, 2024; 6:00PM – 6:30PM; POOL.  The first distribution window will occur on Wednesday; May 29, 2024; from 6:00 PM to 6:30 PM.  Additional times will be announced – check the pool message board for dates and times.  

3.  POOL SEASON, 2024; OPENING DAY; SATURDAY; MAY 25, 2024; 11:00 AM.  We are almost at our new season!  Pool entry will be conducted through SignUpGenius at the start of the season.  We are planning to move to a different sign-in system during the season.  This system will provide you the c, 2024apability to sign-in and sign-out via your phone and should be much more efficient than our current process.  More information to follow but we plan on having the new system active before July 4th for all pool pass holders.  There will be some additional steps you will need to take and some new information requirements but we believe this will be a positive step for all of us to enjoy our pool.

4.  POOL OPENING DAY KICKOFF SOCIAL AND SUNDAES ON SATURDAY; MAY 25, 2024; 12:00PM. Please come enjoy some food and a sundae to celebrate the opening of the pool!

5.  POOL OPERATING HOURS; 2024 REGULAR SEASON HOURS.  Our hours are as normal for this season.

• Opening Day – End of Fairfax County Public School Year (June 12, 2024)
  • Monday, Tuesday, Wednesday, Friday: 1:00PM – 8:00PM
  • Thursday: 1:00PM – 9:00PM
  • Saturday: 11:00AM – 9:00PM
  • Sunday: 11:00AM – 8:00PM
  • Exception – for any Holiday, the pool will open at 10:00AM (i.e. Monday, May 27, 2024)
• Regular Summer Hours (from June 13, 2024 to Labor Day)
  • Monday, Tuesday, Wednesday, Friday, Sunday: 11:00AM – 8:00PM
  • Thursday, Saturday: 11:00AM – 9:00PM
  • Exception – for any Holiday, the pool will open at 10:00AM

6.  GRADUATION EVENTS AT EAGLEBANK ARENA, THROUGH JUNE 18, 2024.  Graduation season is here and we will see increased traffic impacts on our roads.  Please see our website for the list of the 45 graduations planned.  Anticipate major traffic delays before and after each event so plan accordingly when you travel from/to our community.

7.  BOARD OF DIRECTORS MEETING; TUESDAY; JUNE 18, 2024; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. For the virtual meeting information, see the link listed above in the Permanent Links section.  Scroll down the the Meeting Materials and Minutes section, select the year (2024), then the meeting (20240618). Document #01-1 contains the information to join the meeting.

8.  RETAINING WALL REPLACEMENT AND FOOTPATH REPLACEMENT; JUNE 2024.  After months of planning, we are about to undertake the replacement of our last wood retaining wall.  This wall, located at the main storm water basin to the rear of 4827 Carriagepark Road, has been failing for several years and is in imminent need of replacement before a physical failure occurs.  The project will replace the retaining wall with a concrete wall while also replacing the existing asphalt footpath with a concrete sidewalk.  The existing railings will be modified as needed and reused.  This project will take around two weeks and the footpath will be closed to traffic during the project.  Please adhere to all signs and directions provided during the duration of the project.

9.  ASPHALT CRACK-FILL, SPECIFIC PARKING SPACE SIGNAGE, AND YELLOW AND WHITE CURB MARKING; JUNE 2024.  We will be accomplishing crack-fill of the asphalt in the drive lanes and in parking spaces where available and painting some parking spaces whose numbers have worn off or the incorrect numbers applied to the space.  We will also repaint the yellow and white curbs during this project.  Some curb spaces and parking spaces will be impacted by this work.  The specific residences and parking spaces impacted will be notified of the specifics as we near the timeframe to accomplish the work.  The crack-fill and painting project is anticipated to be less than two days of impact to you.

10.  PARK WEST PAGES, MAY 2024 EDITION.  The May 2024 edition of Park West Pages has been released – please see the website for the document.  The Communications and Hospitality Committees have some hard copies of the edition if you’d like a printed copy. 

11.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained.  The care options include turf care, lawn care, and leaf removal.  Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information, or contact myself if you cannot access the information.

12.  GROUNDS CARE REMINDERS.  As a reminder, please keep the following items in mind during the growing season. #1 – keep your vehicle bumpers off the curb during mowing days as the crew cannot mow, edge or trim (as appropriate) when your vehicle is parked on top of the turf. #2 – For those of you who have landscaped up to the sidewalk – you are responsible to keep the sidewalk edge nearest your residence clean if the edger cannot be operated safely. #3 – Keep all items stored inside your fence / or your property for those without rear fences. See the ACC and ECC Rules for additional information.

13.  OWNER ACCOUNT PORTAL.  As I’ve had a couple of questions on this – each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.

14.  OPEN DIRECTOR POSITIONS.  Request your consideration to place your name forward to fill our open Director positions.  We are looking for people who are invested in making a better community for all who reside here.  If you are interested please complete and submit an Application for Candidacy that may be found on our website and is listed above in the links.  The Nominating Committee will reach out to you after you complete that step.  If you have questions I’m also available to speak with you about more specifics.

Hope you enjoy the rest of your week and hope to see you at the pool this weekend!

Regards,

Mark

Good evening – please see below for quite a few items for your review.

PERMANENT LINKS:
PWCA Website:  https://parkwestcommunity.org/
PWCA Meeting Packets:  https://parkwestcommunity.org/association-meeting/ 

ACC Documents:  https://parkwestcommunity.org/architectural-control-committee/

Parking Documents:  https://parkwestcommunity.org/parking/

Newsletters:  https://parkwestcommunity.org/newsletters/

Quarterly Assessment Timeline:  https://parkwestcommunity.org/living-in-pwca/ 

Trash and Recycling Information:  https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy:  https://parkwestcommunity.org/board-of-directors-chairs-and-managers/ 

2024 J&J Individual Home Maintenance Program:  https://parkwestcommunity.org/our-environment/ 

2024 Pool Application:  https://parkwestcommunity.org/pool/

INFORMATION ITEMS:

1.  RESIDENT OWNER AND NON-RESIDENT OWNER PARKING PERMIT RENEWAL (STICKERS AND HANG TAGS); LAST CHANCE PICKUP; TUESDAY; APRIL 30, 2024; 6:00 PM SHARP; POOL.  For those who submitted your paperwork but have not picked up your passes, there will be one last pickup window for you to receive your passes.  All people needing to bring additional information please bring it with you to the pickup.  If you are unsure then bring your registrations just in case.  To Everyone Applicable – all current permits MUST be removed from your vehicle(s) and replaced with the new permits by May 1, 2024.  Starting May 1, 2024; all vehicles with the permits expiring on 30 April (blue tags) are subject to towing/removal. 

2.  POOL SEASON, 2024; POOL PASS APPLICATIONS DUE NO LATER THAN TUESDAY; APRIL 30, 2024.  The pool pass application deadline is TWO DAYS AWAY.  If you have not submitted your application please do so in the next two days.  If you miss the deadline you will not have your passes for the beginning of the season.  For those who have submitted their applications by April 30th, the following distribution windows will be available to you.  #1 – Saturday; May 11, 2024, from 2:00 PM to 3:00 PM.  #2 – Sunday; May 19, 2024, from 2:00 PM to 3:00 PM.  #3 – Saturday ; May 25, 2024; from 10:00 AM to 10:45 AM.  You may wait if you come to the third distribution window as we are usually quite busy sorting out final details before the pool opening at that time.  For those who submit their application after April 30th, and for those who submitted their applications but did not get their passes at one of the distribution windows mentioned previously, the next distribution will occur on Wednesday; May 29, 2024; from 6:00 PM to 6:30 PM.  The Pool Application link is listed above and it may also be found on our website.  If you have any interest in helping with this process please contact the Pool Committee.

3.  RESIDENT OWNER AND NON-RESIDENT OWNER CURRENT PARKING PERMIT (STICKERS AND HANG TAGS) TOWING COMMENCES; WEDNESDAY; MAY 1, 2024.  Any vehicles using the current (Blue) resident owner and non-resident owner permits will be towed from the community effective May 1, 2024.

4.  BOARD OF DIRECTORS MEETING; TUESDAY; MAY 21, 2024; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. For the virtual meeting information, see the link listed above in the Permanent Links section.  Scroll down the the Meeting Materials and Minutes section, select the year (2024), then the meeting (20240521). Document #01-1 contains the information to join the meeting.

5.  POOL SEASON, 2024; OPENING DAY; SATURDAY; MAY 25, 2024; 11:00 AM.  We are almost at our new season!  Pool entry will be conducted through SignUpGenius at the start of the season.  We are planning to move to a different sign-in system during the season.  This system will provide you the capability to sign-in and sign-out via your phone and should be much more efficient than our current process.  More information to follow but we plan on having the new system active before July 4th for all pool pass holders.  There will be some additional steps you will need to take and some new information requirements but we believe this will be a positive step for all of us to enjoy our pool.

6.  RETAINING WALL REPLACEMENT AND FOOTPATH REPLACEMENT; MAY OR JUNE 2024.  After months of planning, we are about to undertake the replacement of our last wood retaining wall.  This wall, located at the main storm water basin to the rear of 4827 Carriagepark Road, has been failing for several years and is in imminent need of replacement before a physical failure occurs.  The project will replace the retaining wall with a concrete wall while also replacing the existing asphalt footpath with a concrete sidewalk.  The existing railings will be modified as needed and reused.  This project will take around two weeks and the footpath will be closed to traffic during the project.  Please adhere to all signs and directions provided during the duration of the project.

7.  ASPHALT CRACK-FILL, SPECIFIC PARKING SPACE SIGNAGE, AND YELLOW AND WHITE CURB MARKING; MAY OR JUNE 2024.  We will be accomplishing crack-fill of the asphalt in the drive lanes and in parking spaces where available and painting some parking spaces whose numbers have worn off or the incorrect numbers applied to the space.  We will also repaint the yellow and white curbs during this project.  Some curb spaces and parking spaces will be impacted by this work.  The specific residences and parking spaces impacted will be notified of the specifics as we near the timeframe to accomplish the work.  The crack-fill and painting project is anticipated to be less than two days of impact to you.

8.  PLAYGROUND SAFETY SURFACE RENEWAL.  We completed our safety surface renewal at the playground last week.  This is a annual maintenance action that brings the surface back to the specified depths for our equipment.  It also provides a note of color to the surface as an added benefit.

9.  PWCA COMMUNITY CLEANUP DAY; REVIEW.  Thank you to those who participated in our Earth Day 2024 Spring Cleanup Day.  We wound up filling two 94-gallon containers with trash and debris collected from our naturalized areas.

10.  ACC SPRING 2024 HOME INSPECTION; REVIEW.  Thank you to the few individuals who showed up on Saturday for the inspection.  While the weather wasn’t great we at least enjoyed some coffee and donuts!  Inspections will be continuing throughout this week on various parts of our community.  If you would like to help please contact the ACC to coordinate your participation.

11.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained.  The care options include turf care, lawn care, and leaf removal.  Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information, or contact myself if you cannot access the information.

12.  GROUNDS CARE REMINDERS.  As a reminder, please keep the following items in mind during the growing season. #1 – keep your vehicle bumpers off the curb during mowing days as the crew cannot mow, edge or trim (as appropriate) when your vehicle is parked on top of the turf. #2 – For those of you who have landscaped up to the sidewalk – you are responsible to keep the sidewalk edge nearest your residence clean if the edger cannot be operated safely. #3 – Keep all items stored inside your fence / or your property for those without rear fences. See the ACC and ECC Rules for additional information.

Hope you enjoyed your weekend, have a great week!

Regards,

Mark

Good morning – please see below for several items for your review.

PERMANENT LINKS:
PWCA Website:  https://parkwestcommunity.org/
PWCA Meeting Packets:  https://parkwestcommunity.org/association-meeting/ 

ACC Documents:  https://parkwestcommunity.org/architectural-control-committee/

Parking Documents:  https://parkwestcommunity.org/parking/

Newsletters:  https://parkwestcommunity.org/newsletters/

Quarterly Assessment Timeline:  https://parkwestcommunity.org/living-in-pwca/ 

Trash and Recycling Information:  https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy:  https://parkwestcommunity.org/board-of-directors-chairs-and-managers/ 

2024 J&J Individual Home Maintenance Program:  https://parkwestcommunity.org/our-environment/ 

2024 Parking Permit Renewal for Resident and Non-Resident Owners:  https://parkwestcommunity.org/parking/

2024 Pool Application:  https://parkwestcommunity.org/pool/

INFORMATION ITEMS:

1.  RESIDENT OWNER AND NON-RESIDENT OWNER PARKING PERMIT RENEWAL (STICKERS AND HANG TAGS); SATURDAY; APRIL 13, 2024; 10:00 AM TO 1:00 PM; POOL PARKING LOT.  For Resident and Non-Resident Owners ONLY.  If you submitted your paperwork then the first of two windows to pick up your new passes is TODAY.  Permits will also be distributed on Sunday, April 21, 2024  between 1 p.m. and 3 p.m. at the Pool Parking Lot.  REMINDER – this IS NOT applicable to tenant permits.  The new permits are valid as soon as you receive them.  All current permits MUST be removed from your vehicle(s) and replaced with the new permits by May 1, 2024.  After May 1, 2024 all vehicles with the now current permits are subject to towing/removal.  If you have not applied by this time please do not expect to have passes ready for your residence during the distribution windows – the longer you delay will delay your pass issuance past the May 1st towing date.  I recommend you should consider alternate parking arrangements until your passes are ready for pickup.  All Resident and Non-Resident owners must apply in order to receive new permits.  If needed, please follow the link listed above in the Seasonal Links section.  

2.  BOARD OF DIRECTORS MEETING; TUESDAY; APRIL 16, 2024; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. For the virtual meeting information, see the link listed above in the Permanent Links section.  Scroll down the the Meeting Materials and Minutes section, select the year (2024), then the meeting (20240416). Document #01-1 contains the information to join the meeting.

3.  PWCA COMMUNITY CLEANUP DAY; SATURDAY; APRIL 20, 2023; 10:00AM; POOL PARKING LOT.  NEXT SATURDAY!!!!!!!  In support of Earth Day 2024 we will hold our Spring Cleanup Day to help our immediate community lessen the load of the loose trash and other items that get stuck in our naturalized areas.  Please come by and give an hour or two of your time.  We will supply the bags and trash grabbers.  Recommend wearing long trousers as the growing season has started in our naturalized areas.

4.  ACC SPRING 2024 HOME INSPECTION; SATURDAY; APRIL 27, 2024; 10:00 AM; POOL PARKING LOT FOR INSPECTION VOLUNTEERS.  Our spring inspection is two weeks away!  Inspections will be conducted by teams if sufficient volunteers are present.  Each team will be led by either a Director or a Summit Management representative.  All teams will have at least one person with previous experience accomplishing the inspection.  Please consider giving us a few hours of your time to assist on an inspection team – no experience necessary.

5.  POOL SEASON, 2024; POOL PASS APPLICATIONS DUE NO LATER THAN TUESDAY; APRIL 30, 2024.  We are 6 weeks away from our pool opening for the season. The Pool Application link is listed above and it may also be found on our website.  The applications have started to to arrive – please send them in at your earliest convenience to assist our volunteers who have to create the passes for you.  As with the parking permits, if you miss the April 30th deadline we will not guarantee you will have your passes for the start of the season.  If you have any interest in helping with this process please contact the Pool Committee.

6.  RESIDENT OWNER AND NON-RESIDENT OWNER CURRENT PARKING PERMIT (STICKERS AND HANG TAGS) TOWING COMMENCES; WEDNESDAY; MAY 1, 2024.  Any vehicles using the current resident owner and non-resident owner permits will be towed from the community after this date.

7.  EASTER EGG HUNT REVIEW AND PROPOSED MODIFICATIONS TO JULY 4TH EVENT.  Thanks to the volunteers that stepped forward to run the event this year.  We had a new challenge this year that attracted people not from our community – as a result we are considering modifying the July 4th event entrance requirements.  A review of the event and the proposed modifications will be discussed at the April Board Meeting if you’d like to participate in the discussion.

8.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained.  The care options include turf care, lawn care, and leaf removal.  Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information, or contact myself if you cannot access the information.

9.  GROUNDS CARE REMINDERS.  Spring growing is definitely here and we are already three mows into the season.  As a reminder, please keep the following items in mind during the growing season. #1 – keep your vehicle bumpers off the curb during mowing days as the crew cannot mow, edge or trim (as appropriate) when your vehicle is parked on top of the turf. #2 – For those of you who have landscaped up to the sidewalk – you are responsible to keep the sidewalk edge nearest your residence clean if the edger cannot be operated safely. #3 – Keep all items stored inside your fence / or your property for those without rear fences. See the ACC and ECC Rules for additional information.

Enjoy your weekend – hope to see you at our clean-up day next Saturday!

Regards,

Mark