Good afternoon.
Please review my current items of interest at your convenience…..
PERMANENT LINKS:
PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://parkwestcommunity.org/association-meeting/
ACC Documents: https://parkwestcommunity.org/architectural-control-committee/
Parking Documents: https://parkwestcommunity.org/parking/
Newsletters: https://parkwestcommunity.org/newsletters/
Quarterly Assessment Timeline: https://parkwestcommunity.org/living-in-pwca/
Trash and Recycling Information: https://parkwestcommunity.org/our-environment/
SEASONAL LINKS:
Director Application for Candidacy: https://parkwestcommunity.org/board-of-directors-chairs-and-managers/
2025 J&J Individual Home Maintenance Program: https://parkwestcommunity.org/our-environment/
INFORMATION ITEMS:
1. ASPHALT CRACK-FILL, THURSDAY, OCTOBER 9, 2025. The crack-fill of the asphalt in the drive lanes and in open parking spaces occurred last week. If you see cracks in your assigned spaces we recommend moving your vehicles that day to allow access for the crew to seal those cracks. This work helps to prolong the life of our asphalt and thereby defer the cost of repaving the community.
2. FINANCE COMMITTEE MEETING; TUESDAY; OCTOBER 14, 2025; 7:00PM; VIRTUAL. The October 2025 Finance Committee Meeting will focus on the final review of the 2026 PWCA Budget to be presented for Director vote at the BoD meeting. Please consider attending as we discuss the future orientation of the Association in consonance with the Governing Documents as articulated through our Strategic Plan. Please use the same information to enter the meeting as used for the regular Board of Directors Meeting.
3. SPEED BUMP REPAIR, FRIDAY, OCTOBER 17, 2025. Three speed bumps have been damaged over the last few seasons and require repair. This work is planned for this upcoming Friday. Please keep vehicles aways from any damaged speed bumps or you risk having your vehicle relocated/towed during this project.
4. BOARD OF DIRECTORS MEETING; TUESDAY; OCTOBER 21, 2025; 7:00 PM; VIRTUAL. The monthly board meeting will be conducted via the RingCentral virtual meeting framework. For the virtual meeting information, see the website under ‘Meetings’, select the year (2025), then the meeting (2025-10-21). Document #01-1 contains the information to join the meeting.
5. TREE WORK, TODAY AND TOMORROW, OCTOBER 1 AND 2, 2025. We are accomplishing some emergent tree work today and tomorrow. If you have been notified or spaces have been marked they are no parking zones for the duration of the work. Vehicles parked in those identified parking areas will be either relocated or removed at owner expense. Please note that all work is weather dependent. In the event of a rain date, you will be notified with new dates as necessary. If access is required to a part of your property, please ensure any gates are unlocked and any creatures are removed or secured during the work timeframes. The contractor may need to access the area(s) specified to conduct the work. Restrictions will be lifted upon completion of the work. If assigned parking impacted, restrictions on parking will end upon removal of the signs, marker poles/cones and/or tape.
6. 2025 ANNUAL MEETING OF THE MEMBERS OF THE ASSOCIATION; TUESDAY, NOVEMBER 18, 2025; 8:00 PM; ST MARY OF SORROWS CHURCH (PARISH CENTER, FARRELL HALL) AND VIRTUAL. The Parish Center is located at 5222 Sideburn Road. There will be signs to guide you to the room for the meeting. All documents will be either electronically or physically mailed to Members of the Association by Wednesday, 22 October 2025. Those documents will also be found on the website. The meeting will be available virtually in the same manner as our monthly Board of Director meetings via the RingCentral virtual meeting framework. For the virtual meeting information, see the website under ‘Meetings’, select the year (2025), then the meeting (2025-11-18), and finally select “Annual”. The document “2025 Annual Meeting, Virtual Meeting Information” contains the information to join the meeting. If you are a renter residing in our community please feel free to attend – you’ll receive a report of what has been accomplished in the last year and where we are going over the next year. There will be refreshments available for all attendees.
7. ANNUAL MEETING – CALL FOR NOMINATIONS. In preparation for our Annual Meeting in November we attached a nomination form in the August newsletter. The nomination form will also be included in the Annual Meeting documents that will be mailed or emailed on 22 October 2025 to all Members of the Association. At each Annual Meeting there are multiple Director positions up for election or re-election. Please consider submitting your name for consideration by the membership. If that seems to large a step, consider volunteering for any one of our committees. They would be happy for any assistance you could provide.
8. ELECTRONIC CONSENT FORMS. For Owners/Members of the Association who may not know, electronic consent forms provide the Association the ability to send certain communications to you electronically only, thereby saving us the cost of printing and mailing those documents. The form was attached in the August 2025 newsletter, will be included in the Annual Meeting documents mailed/emailed on 22 October 2025, and is available on our website within Policy Resolution 17-04.
9. 2025 SOCIAL EVENTS. As a reminder, without more volunteers to prepare for and stage our events all social events are planned for cancellation this year due to the lack of volunteer support. Please contact the Social Committee if you’d like to stage of the upcoming events.
10. INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE. Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained. The care options include turf care, lawn care, and leaf removal. Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information.
11. COMMUNITY SECURITY. If out-of-the-ordinary events occur and you are concerned for your safety or security please notify the Police non-emergency number (703) 691-2131 to report the occurrence. While we advertise a Neighborhood Watch on our signs there has been a lack of interest in the past to actually set one up. If you are interested in participating please let me know. If we have sufficient interest we will restart the process with the County but not before we see sufficient volunteers to make the effort worthwhile. As always, please consider leaving your porch lights on throughout the night, remember to lock your vehicle doors, and notify the non-emergency number should you experience some kind of security event in the future.
12. OWNER ACCOUNT PORTAL. This is a recurring topic for many of our owners. Each owner has the ability to access their account through a portal Summit Management offers. To access the portal, please go to our website and select the ‘Living in PWCA’ tab. Scroll down the page to the button ‘Vantaca Owner Login’. If you have not already done so, Vantaca will prompt you to create a login. Once you login you’ll be able to access your owner information to include the status of your account. This also provides an avenue to pay any balances due on the account.
13. OPEN DIRECTOR POSITION. Request your consideration to place your name forward to fill our open Director position. We are looking for people who are invested in making a better community for all who reside here. If you are interested please complete and submit an Application for Candidacy that may be found on our website and is listed above in the links. The Nominating Committee will reach out to you after you complete that step. If you have questions I’m also available to speak with you about more specifics.
Regards,
Mark