Author: Mark Griffin

Good morning – several updated items for your review.

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://parkwestcommunity.org/association-meeting/
ACC Documents: https://parkwestcommunity.org/architectural-control-committee/
Parking Documents: https://parkwestcommunity.org/parking/
Newsletters: https://parkwestcommunity.org/newsletters/
Quarterly Assessment Timeline: https://parkwestcommunity.org/living-in-pwca/
Trash and Recycling Information: https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://parkwestcommunity.org/board-of-directors-chairs-and-managers/
2024 J&J Individual Home Maintenance Program: https://parkwestcommunity.org/our-environment/
2024 Pool Application, Rules, Sign-in Instructions, Group Reservation Form: https://parkwestcommunity.org/pool/

INFORMATION ITEMS:

1.  UPPER CARRIAGEPARK ROAD STREETLIGHT OUTAGE; ONGOING; ESTIMATED TIME TO COMPLETE REPAIRS JULY 19, 2024.  For those living the 4900-section of Carriagepark Road – thank you for your patience while we worked to repair (actually replace) a section of original power cable to one of our streetlights.  Unfortunately that power cable also fed three other streetlights so all four went down due to the damage.  We have a crew out working on running new conduit and power cable to fix the damage that occurred on June 29th.  Our contractor estimates that the work will take two days to complete.  Therefore, barring any additional challenges you should have all four streetlights operational tomorrow evening.  For everyone’s information, the original power cables were buried a couple of inches deep without any shielding.  Due to the cost of replacement, our methodology for upgrading our streetlight power infrastructure is to install protected conduit in the ground and run new cable through the conduit as sections of our original cable infrastructure fail.  Please refer to the current board meeting packet for a map of known streetlight cable runs.   

2.  ASPHALT CRACK-FILL, SPECIFIC PARKING SPACE SIGNAGE, TRAFFIC CONTROLS, AND YELLOW AND WHITE CURB PAINTING AND MARKING.  All painting was completed on July 15, 2024.  Crack-fill of the asphalt in the drive lanes and in parking spaces where available was delayed due to the high temperature.  You can anticipate seeing the crew in our community in the near-term to accomplish the crack-fill.

3.  TREE REMOVAL; SATURDAY, JULY 20, 2024.  A large tree will be removed on Saturday.  Specific assigned spaces and one of the white-painted curbs are required for this work to proceed.  Please remove any vehicle parked in the marked locations prior to Saturday morning.

4.  TREE PRUNING; WEDNESDAY, JULY 24, 2024 THROUGH FRIDAY, JULY 26, 2024.  We will be pruning several trees around the community next week.  Specific residence assigned spaces and non-assigned parking area impacted will be marked and letters distributed this weekend.  Please keep your vehicles out of the marked spaces during the day for the duration of the project or until the markers and tape have been removed (or revised dates placed on the signs) from your area.

5.  RETAINING WALL REPLACEMENT AND FOOTPATH REPLACEMENT; ONGOING.  The concrete work is finished and temporary fencing installed at the retaining wall.  Until the permanent railing solution is in-place please exercise additional care if you walk down the footpath at and near the new retaining wall.  The railing solution is being worked on – we have at least a 28-day delay for the concrete to cure before we can core drill and install the new railing system.

6.  MAIN POOL PUMP MOTOR REPLACEMENT.  To review, our main pool pump motor failed on Friday, July 5, 2024.  Thanks to our ever efficient pool management company we managed to secure a new motor just off the truck to the distributor on Monday, July 8,2024 and were operational for a normal pool opening at 1100 on Tuesday. July 9, 2024.

7.  2024 POOL PASS DISTRIBUTION.  Remaining distribution of pool passes will be handled on an individual basis with the Pool Committee.  Please email, call, or text the Pool Committee Chair to make arrangements.  

8.  CURRENT POOL ENTRY PROCEDURES.  We are operating using the SignUpGenius systems with your pool passes.  We have had an instance or two of upset individuals who want to enter the pool without a pass.  Please treat our guards with respect – they are just following our prescribed process.  If you have concerns with our process please speak with the Pool Committee – not the guards.

9.  FUTURE POOL ENTRY PROCEDURES.  We are planning to test out a different sign-in system during this season.  This system will provide you the capability to sign-in and sign-out via your phone and should be much more efficient than our current process.  For those participating in the new system, we will need you to reapply once the system goes active – the approval process will be completely electronic with the new system.  An option will be available for a physical pass at a minor cost if needed. We believe this will be a positive step for all of us to enjoy our pool.

10.  POOL OPERATING HOURS; 2024 REGULAR SEASON HOURS.  Our hours are as normal for this season.

• Regular Summer Hours (from June 13, 2024 to Labor Day)
  • Monday, Tuesday, Wednesday, Friday, Sunday: 11:00AM – 8:00PM
  • Thursday, Saturday: 11:00AM – 9:00PM
  • Exception – for any Holiday, the pool will open at 10:00AM  (i.e. Thursday, July 4, 2024 and Monday, September 2, 2024)

11.  BOARD OF DIRECTORS MEETING; TUESDAY; AUGUST 20, 2024; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. For the virtual meeting information, see the link listed above in the Permanent Links section.  Scroll down the the Meeting Materials and Minutes section, select the year (2024), then the meeting (2024-08-20). Document #01-1 contains the information to join the meeting.

12.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained.  The care options include turf care, lawn care, and leaf removal.  Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information, or contact myself if you cannot access the information.

13.  GROUNDS CARE REMINDERS.  As a reminder, please keep the following items in mind during the growing season. #1 – keep your vehicle bumpers off the curb during mowing days as the crew cannot mow, edge or trim (as appropriate) when your vehicle is parked on top of the turf. #2 – For those of you who have landscaped up to the sidewalk – you are responsible to keep the sidewalk edge nearest your residence clean if the edger cannot be operated safely. #3 – Keep all items stored inside your fence / or your property for those without rear fences. See the ACC and ECC Rules for additional information.

14.  OWNER ACCOUNT PORTAL.  This is a recurring topic for many of our owners.  Each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.

15.  OPEN DIRECTOR POSITIONS.  Request your consideration to place your name forward to fill our open Director positions.  We are looking for people who are invested in making a better community for all who reside here.  If you are interested please complete and submit an Application for Candidacy that may be found on our website and is listed above in the links.  The Nominating Committee will reach out to you after you complete that step.  If you have questions I’m also available to speak with you about more specifics.

Hope you enjoying your summer – stay hydrated…

Regards,

Mark

Good morning – several updated items for your review.

PERMANENT LINKS:

PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://parkwestcommunity.org/association-meeting/
ACC Documents: https://parkwestcommunity.org/architectural-control-committee/
Parking Documents: https://parkwestcommunity.org/parking/
Newsletters: https://parkwestcommunity.org/newsletters/
Quarterly Assessment Timeline: https://parkwestcommunity.org/living-in-pwca/
Trash and Recycling Information: https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://parkwestcommunity.org/board-of-directors-chairs-and-managers/
2024 J&J Individual Home Maintenance Program: https://parkwestcommunity.org/our-environment/
2024 Pool Application, Rules, Sign-in Instructions, Group Reservation Form: https://parkwestcommunity.org/pool/

INFORMATION ITEMS:

1.  2024 POOL PASS DISTRIBUTION.  Remaining distribution of pool passes will be handled on an individual basis with the Pool Committee.  Please email, call, or text the Pool Committee Chair to make arrangements.  

2.  CURRENT POOL ENTRY PROCEDURES.  We are operating using the SignUpGenius systems with your pool passes.  We have had an instance or two of upset individuals who want to enter the pool without a pass.  Please treat our guards with respect – they are just following our prescribed process.  If you have concerns with our process please speak with the Pool Committee – not the guards.

3.  FUTURE POOL ENTRY PROCEDURES.  We are planning to move to a different sign-in system during the season.  This system will provide you the capability to sign-in and sign-out via your phone and should be much more efficient than our current process.  We still plan to have the new system active before July 4th for all pool pass holders.  We will need you to reapply once the system goes active – the approval process will be completely electronic with the new system.  An option will be available for a physical pass at a minor cost if needed. We believe this will be a positive step for all of us to enjoy our pool.

4.  POOL OPERATING HOURS; 2024 REGULAR SEASON HOURS.  Our hours are as normal for this season.

• Regular Summer Hours (from June 13, 2024 to Labor Day)
  • Monday, Tuesday, Wednesday, Friday, Sunday: 11:00AM – 8:00PM
  • Thursday, Saturday: 11:00AM – 9:00PM
  • Exception – for any Holiday, the pool will open at 10:00AM  (i.e. Thursday, July 4, 2024 and Monday, September 2, 2024)

5.  RETAINING WALL REPLACEMENT AND FOOTPATH REPLACEMENT; ONGOING.  The formwork for the retaining wall is planned for removal today with sidewalk concrete in the next few days.  The upper Carriagepark Road will be accomplished in conjunction with the sidewalk actions.  Once the sidewalk has cured we will accomplish the remediation of the landscape impacted by the work.  The railing solution is still being sorted out – I anticipate there will be some temporary fencing installed in the interim.  Please refrain from traveling on the footpath and walking across private ground until the footpath is open.  Once the footpath is open and until the permanent railing solution is in-place please exercise additional care if you walk down the footpath.

6.  ASPHALT CRACK-FILL, SPECIFIC PARKING SPACE SIGNAGE, AND YELLOW AND WHITE CURB PAINTING AND MARKING; TUESDAY, JULY 2, 2024 AND WEDNESDAY, JULY 3, 2024.  We will be accomplishing crack-fill of the asphalt in the drive lanes and in parking spaces where available and painting some parking spaces whose numbers have worn off or the incorrect numbers applied to the space.  We will also repaint the yellow and white curbs during this project.  Curb spaces and parking spaces will be impacted by this work.  The three white-painted curbs will be marked this weekend.  Vehicles will be relocated or towed at the owners expense if they are in the no parking zones during the project timeframe. 

7.  PARKING SPACE NUMBERING.  A list of 23 spaces to be repainted has been provided to the contractor.  The specific residences and parking spaces impacted will be notified this weekend.  Vehicles will be relocated or towed at the owners expense if they are in any of the identified assigned space no parking zones during the project timeframe.

8.  JULY 4TH SOCIAL EVENT; THURSDAY, JULY 4, 2024; SETUP – 10:30AM; EVENT 12:00PM (NOON); POOL.  Our largest event of the season is ONE WEEK away!  We will be accomplishing this event in the same manner as last year – a catered meal from Red Hot & Blue.  There is no rain date planned for this event – should adverse weather cancel the event we will request you to come down to the pool house with some storage containers to grab food so the meal doesn’t go to waste.  This event needs several volunteers to accomplish the variety of support tasks needed to make a successful event – email Diane Barnhard at Social@ParkWestCommunity.org for further information.

9.  BOARD OF DIRECTORS MEETING; TUESDAY; JULY 16, 2024; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. For the virtual meeting information, see the link listed above in the Permanent Links section.  Scroll down the the Meeting Materials and Minutes section, select the year (2024), then the meeting (20240716). Document #01-1 contains the information to join the meeting.

10.  WATERING SUPPORT REQUEST CARRIAGEPARK COURT AND CARRIAGEPARK ROAD NEAR THE NEWLY PLANTED SOUTHERN MAGNOLIAS AND PIPELINE LANDSCAPE BED.  We have sourced watering support for the pipeline project and are in progress of making them operational.  Thanks to those who stepped forward to help on this and our other watering support projects ongoing during this season! 

11.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Our grounds care contractor is again offering residences in our community the ability to have your private yards maintained.  The care options include turf care, lawn care, and leaf removal.  Please refer to the link listed above in the Seasonal Links section, just scroll down the page to the applicable information, or contact myself if you cannot access the information.

12.  GROUNDS CARE REMINDERS.  As a reminder, please keep the following items in mind during the growing season. #1 – keep your vehicle bumpers off the curb during mowing days as the crew cannot mow, edge or trim (as appropriate) when your vehicle is parked on top of the turf. #2 – For those of you who have landscaped up to the sidewalk – you are responsible to keep the sidewalk edge nearest your residence clean if the edger cannot be operated safely. #3 – Keep all items stored inside your fence / or your property for those without rear fences. See the ACC and ECC Rules for additional information.

13.  OWNER ACCOUNT PORTAL.  This is a recurring topic for many of our owners.  Each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.

14.  OPEN DIRECTOR POSITIONS.  Request your consideration to place your name forward to fill our open Director positions.  We are looking for people who are invested in making a better community for all who reside here.  If you are interested please complete and submit an Application for Candidacy that may be found on our website and is listed above in the links.  The Nominating Committee will reach out to you after you complete that step.  If you have questions I’m also available to speak with you about more specifics.

Hope you enjoy the pool during this heat wave we are in the middle of.  Please remember not to walk on the impacted concrete project areas.  Stay cool!

Regards,

Mark