Category: President Message

Messages sent as official communication from the President.

Posted on

PWCA Pool Information for the 2023 Season 

This is a late post due to lack of volunteer support with these kinds of actions…..

Good evening.  I thought I’d provide you full information on pool pass distribution and some information on pool operations for the season in a separate message.

APPLICABLE LINKS:
PWCA Website: https://parkwestcommunity.org/
2023 Pool Application: https://drive.google.com/file/d/1X5vE-ynAfWoDrMIIYwTpEgVq7obm8MtE/view?usp=share_link

ITEMS:

1.  2023 POOL PASS APPLICATIONS, APPLY NO LATER THAN SUNDAY, APRIL 30, 2023.  Please submit either electronically or by dropping your completed pass off by April 30th.  If you do not make the April 30th deadline your passes will not be ready for Opening Day or any of the Memorial Day weekend.  All electronic submissions should have a response email acknowledging receipt.  If you have any questions whether your application is in the process please check the pool pass application status reports on the website as described in Item #2.

2.  POOL PASS APPLICATION STATUS REPORTS.  Current status of pool passes may be found on our website.  Go to ‘Living in PWCA’, then select ‘Pool”.  Scroll down to below the map and you will see a sentence referencing the pool pass application status.  Select that link to see several reports that provide a status by address of the applications in process as of the date of the report.

3.  2023 POOL PASS HOLD CRITERIA.  Most applications that are on the hold list mainly fall in to two categories.  #1 – for renters, we need a copy of your current lease with the names of the lessees and the end-of-lease date.  #2 – assessments in arrears of more than $30.  Owners (both resident and non-resident) – recommend you verify your arrears status if you see your address on the hold list.

4.  2023 POOL PASS DISTRIBUTION; WEDNESDAY; MAY 3, 10, 17, 24, AND 26, 2023; 6:30PM – 7:00PM, POOL PARKING LOT.  If your application is submitted by April 30th and is not being held for a specific reason your passes will be ready for pickup at any of the dates and times listed in this item.  All residences will be listed on the document “2023 Pool Pass, Residences with Passes for Pickup”.  This document may be found with the other Pool Pass Application Status Reports as delineated in Item #2 of this message.  

5.  POOL ADMISSION.  We are utilizing the SignUpGenius framework again this year.  Recommend you create an account to allow you to sign in easily on your phone.  The lifeguards will be enforcing this – please do not plead your case for why you don’t have to sign-in.  This is an integral part to our operations – make it easy on yourself and the guards and just create the account.

6.  POOL RULES.  Please familiarize yourself with our pool rules prior to the start of the season.

7.  2023 POOL OPENING DAY; SATURDAY, MAY 27, 2023; 11:00AM.  You will need a pool pass to enter the pool deck over the Memorial Day weekend – April 30th is fast approaching if you have not submitted your application.

8.  FOLLOW-ON POOL PASS DISTRIBUTIONS; WEDNESDAYS; VARIOUS DATES; 6:30PM – 7:00PM, POOL.  Follow-on distribution dates will occur on Wednesdays from 6:30PM – 7:00PM.  These dates assume that your residence does not have a hold associated with the property.  For example, if you submit after April 30th and by May 27th; your passes will be ready on May 31st.  If you submit between May 28th and June 7th, your passes will be ready on June 14th.  For all dates within the season please see below:

  •     – May 27:  May 31   
    – June 7: June 14
        – June 21:  June 28
        – July 5: July 12
        – July 19: July 26
        – August 9: August 16
    • – August 23:  August 30

Hope this clarifies some of the questions raised this year.  We look forward to a great season – please let us help you enjoy it from Opening Day by getting your applications in by tomorrow.  

Regards,

Mark

Posted on

PWCA Information for Members and Residents (April 2023, Message #2) 

Good evening.  Please see below for current items for your review.

PERMANENT LINKS:
PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://drive.google.com/drive/folders/1UQIfzyb72xFD9Y7_mshcRNVRE5wv8m5h?usp=share_link
Parking Documents: https://parkwestcommunity.org/parking/
ACC Documents: https://parkwestcommunity.org/architectural-control-committee/
Newsletters: https://drive.google.com/drive/folders/1e3sSwLuvg3GlRM6oGY_bylxPtVRFeJwJ?usp=share_link
Quarterly Assessment Timeline: https://drive.google.com/drive/folders/1LpwaIZ5NVobKPDzCmuTnOy20KcwpxXXg?usp=share_link

SEASONAL LINKS:
2023 Pool Application: https://drive.google.com/file/d/1X5vE-ynAfWoDrMIIYwTpEgVq7obm8MtE/view?usp=share_link
2023 J&J Individual Home Maintenance Program: https://drive.google.com/file/d/1jVoOGfz0pZBZCO78YPB16S6FY–syCk3/view?usp=share_link
2023 Atlantic Pool Service Lifeguard Employment Flier: https://drive.google.com/file/d/1niN_iNcbb4EK-tyYa0AwNLc7YmVqSth3/view?usp=share_link

INFORMATION ITEMS:

1.  TREE AND GROUNDS CARE WORK.  The Spring 2023 Arbor Care work is occurring throughout April.  

2.  PWCA COMMUNITY CLEANUP DAY; SATURDAY, APRIL 22, 2023; 10:00AM; POOL PARKING LOT.  THIS SATURDAY!!!!!!!  We will also hold a cleanup day to help our immediate community lessen the load of the loose trash and other items that get stuck in our naturalized areas.  Please come by and give an hour or two of your time.  We will supply the bags and trash grabbers.  Recommend wearing long trousers as the growing season has started in our naturalized areas.

3.  CURRENT HANGTAG TOWING COMMENCES; SUNDAY, APRIL 23, 2023.  Any vehicles using the current resident owner and non-resident owner hang tags will be towed from the community after this date.

4.  RESIDENT OWNER AND NON-RESIDENT OWNER PARKING PERMIT (HANGTAG) RENEWALS; WEDNESDAY, APRIL 26, 2023; 6:00PM; POOL PARKING LOT.  For those owners that were unable to pick up last weekend or yesterday evening there will be one more window for you to get your new owner guest (“hangtag”) permits.  See the February 2023 newsletter for additional information.  TENANT HANGTAGS ARE NOT IMPACTED BY THIS RENEWAL.  After April 23rd all vehicles using the current resident-owner guest and non-resident-owner hangtag permits will be subject to towing from the community.  Owners with questions may call or email the Parking Committee Chair for further information.

5.  ACC HOME INSPECTION, SPRING 2023; SATURDAY, APRIL 29, 2023; 10:00AM; POOL PARKING LOT.  Our spring inspection will occur in just over one week!  The inspection will be conducted by teams.  Each team will be led by either a Director or a Summit representative.  All teams will have at least one person with previous experience accomplishing the inspection.  Please consider giving a few hours of your time to assist on an inspection team – no experience necessary.

6.  2023 POOL PASS APPLICATIONS, APPLY NO LATER THAN SUNDAY, APRIL 30, 2023.  Please submit either electronically or by dropping your completed pass off by April 30th.  If you do not make the April 30th deadline your passes will not be ready until mid-June and will operate on two-to-three week cycles from when your application is received.  If you have any interest in helping with this process please contact the Pool Committee.

7.  2023 POOL PASS DISTRIBUTION; WEDNESDAY; MAY 3, 10, 17, 24, AND 26, 2023; 6:30PM – 7:00PM, POOL PARKING LOT.  If your application is submitted by April 30th and is not being held for a specific reason your passes will be ready for pickup at any of the dates and times listed in this item.  All residences will be listed on the document “2023 Pool Pass, Residences with Passes for Pickup”.  This document and others regarding pool pass distribution may be found on our website under either the board meeting for the current month or under Living in PWCA / Pool where there will be a link to the various documents.

8.  BOARD OF DIRECTORS MEETING; TUESDAY, MAY 16, 2023; 7:00PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. See the website under ‘Meetings’, select the year (2023), then the meeting (05 – 20230516). Document #01-1 contains the information to join the meeting. 

9.  2023 POOL OPENING DAY; SATURDAY, MAY 27, 2023; 11:00AM.  We are just over one month away from Opening Day!  You’ll be seeing more preparation work going on around the pool over the next few weeks as we go through the various certification and inspections needed to operate for the season.

10.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Due to numerous requests, our grounds care contractor is offering residences in our community the ability to have the private yards maintained.  Please refer to the link listed above for details or contact myself if you cannot access the form. The suspense for this was March 27th so if you would like to advantage of the offer please contact them as soon as possible.

11.  LIFEGUARD EMPLOYMENT REQUEST.  Atlantic Pool Service is looking for lifeguards to work this season.  Please refer to the link listed above for details or contact myself if you cannot access the form.

12.  GROUNDS CARE REMINDERS. Spring growing is definitely here and we have started our mowing program for the season. Please keep the following in mind: #1 – keep your vehicle bumpers off the curb during mowing days as the crew cannot mow, edge or trim (as appropriate) when your vehicle is parked on top of the turf. #2 – For those of you who have landscaped up to the sidewalk – you are responsible to keep the sidewalk edge nearest your residence clean if the edger cannot be operated safely. #3 – Keep all items stored inside your fence / or your property for those without rear fences. See the ACC and ECC Rules for additional information.

Enjoy the upcoming weekend – hope to see you at our clean-up day on Saturday!  

Regards,

Mark

Posted on

PWCA Information for Members and Residents (April 2023, Message #1) 

Good evening.  Please see below for current items for your review.

PERMANENT LINKS:
PWCA Website:https://parkwestcommunity.org/
PWCA Meeting Packets:https://drive.google.com/drive/folders/1UQIfzyb72xFD9Y7_mshcRNVRE5wv8m5h?usp=share_link
Parking Documents:https://parkwestcommunity.org/parking/
ACC Documents:https://parkwestcommunity.org/architectural-control-committee/
Newsletters:https://drive.google.com/drive/folders/1e3sSwLuvg3GlRM6oGY_bylxPtVRFeJwJ?usp=share_link
Quarterly Assessment Timeline:https://drive.google.com/drive/folders/1LpwaIZ5NVobKPDzCmuTnOy20KcwpxXXg?usp=share_link

SEASONAL LINKS:
2023 Pool Application: https://drive.google.com/file/d/1X5vE-ynAfWoDrMIIYwTpEgVq7obm8MtE/view?usp=share_link
2023 J&J Individual Home Maintenance Program:https://drive.google.com/file/d/1jVoOGfz0pZBZCO78YPB16S6FY–syCk3/view?usp=share_link
2023 Atlantic Pool Service Lifeguard Employment Flier:https://drive.google.com/file/d/1niN_iNcbb4EK-tyYa0AwNLc7YmVqSth3/view?usp=share_link

INFORMATION ITEMS:

1.  TREE AND GROUNDS CARE WORK.  The Spring 2023 Arbor Care work is occurring throughout April.  Bartlett Tree Experts will be in the community on Monday, April 17, 2022 and Tuesday, April 18, 2022 conducting pruning activities.  

2.  RESIDENT OWNER AND NON-RESIDENT OWNER PARKING PERMIT (HANGTAG) RENEWALS; SATURDAY, APRIL 15, 2023; 12:00PM TO 2:00PM and SUNDAY, APRIL 16,2023; 12:00PM TO 2:00PM; POOL PARKING LOT.  Our annual owner guest (“hangtag”) permit renewal will occur on April 15th and 16th this year.  Both dates will be from 12:00PM through 2:00PM.  See the February 2023 newsletter for additional information.  TENANT HANGTAGS ARE NOT IMPACTED BY THIS RENEWAL.  After April 23rd all vehicles using the current resident-owner guest and non-resident-owner hangtag permits will be subject to towing from the community.  Owners with questions may call or email the Parking Committee Chair for further information.

3.  ROAD RAIDERS EARTH DAY CLEANUP; SATURDAY, APRIL 15, 2023; ROYAL LAKE PARK (OFF GAINSBOROUGH) AND LAKESIDE PARK (OFF POMMEROY), 8:00 AM to 11:00AM.  The Road Raiders annual big event will be held one week early due to the FCPS spring break.  This event will focus on our annual tradition to clean up and explore nature in Lakeside, Royal Lake Parks and associated stream beds (up Rabbit Branch to Commonwealth and Shane’s creek as available during construction).

4.  BOARD OF DIRECTORS MEETING; TUESDAY, APRIL 18, 2023; 7:00PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. See the website under ‘Meetings’, select the year (2023), then the meeting (04 – 20230418). Document #01-1 contains the information to join the meeting.

5.  PWCA COMMUNITY CLEANUP DAY; SATURDAY, APRIL 22, 2023; 9:30AM; POOL PARKING LOT.  We will also hold a cleanup day to help our immediate community lessen the load of the loose trash and other items that get stuck in our naturalized areas.  Please come by and give an hour or two of your time.  We will supply the bags and trash grabbers.  Recommend wearing long trousers as the growing season has started in our naturalized areas.

6.  CURRENT HANGTAG TOWING COMMENCES; SUNDAY, APRIL 23, 2023.  Any vehicles using the current resident owner and non-resident owner hang tags will be towed from the community starting on this date.

7.  ACC HOME INSPECTION, SPRING 2023; SATURDAY, APRIL 29, 2023; 10:00AM; POOL.  Our spring inspection will occur in just a couple of weeks.  The inspection will be conducted by teams.  Each team will be led by either a Director or a Summit representative.  All teams will have at least one person with previous experience accomplishing the inspection.  Please consider giving a few hours of your time to assist on an inspection team – no experience necessary.

8.  2023 POOL PASS APPLICATIONS, APPLY NO LATER THAN SUNDAY, APRIL 30, 2023.  Please submit either electronically or by dropping your completed pass off by April 30th.  If you do not make the April 30th deadline your passes will not be ready until mid-June.  If you have any interest in helping with this process please contact the Pool Committee.

9.  2023 POOL PASS DISTRIBUTION; WEDNESDAY; MAY 3, 10, 17, 24, and 26, 2023; 6:30PM – 7:00PM, POOL PARKING LOT.  If your application is submitted by April 30th and is not being held for a specific reason your passes will be ready for pickup at any of the dates and times listed in this item.  All residences will be listed on the document “2023 Pool Pass, Residences with Passes for Pickup”.  This document and others regarding pool pass distribution may be found on our website under either the board meeting for the current month or under Living in PWCA / Pool where there will be a link to the various documents.

10.  2023 POOL OPENING DAY; SATURDAY, MAY 27, 2023; 11:00AM.  We are just over one month away from Opening Day!  You’ll be seeing more preparation work going on around the pool over the next few weeks as we go through the various certification and inspections needed to operate for the season.

11.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY AS SOON AS POSSIBLE.  Due to numerous requests, our grounds care contractor is offering residences in our community the ability to have the private yards maintained.  Please refer to the link listed above for details or contact myself if you cannot access the form. The suspense for this was March 27th so if you would like to advantage of the offer please contact them as soon as possible.

12.  LIFEGUARD EMPLOYMENT REQUEST.  Atlantic Pool Service is looking for lifeguards to work this season.  Please refer to the link listed above for details or contact myself if you cannot access the form.

13.  GROUNDS CARE REMINDERS. Spring growing is definitely here and we have started our mowing program for the season. Please keep the following in mind: #1 – keep your vehicle bumpers off the curb during mowing days as the crew cannot mow, edge or trim (as appropriate) when your vehicle is parked on top of the turf. #2 – For those of you who have landscaped up to the sidewalk – you are responsible to keep the sidewalk edge nearest your residence clean if the edger cannot be operated safely. #3 – Keep all items stored inside your fence / or your property for those without rear fences. See the ACC and ECC Rules for additional information.

Enjoy your weekend, hope to see some of you at the various events we have in the near-term.  Thanks again to all those industriously working to get their homes and gardens spruced up – the community is looking really good overall….

Regards,

Mark

Posted on

PWCA Information for Members and Residents (March 2023, Message #1) 

Good afternoon.  Please see below for several items for your review. 

Two items are from our current Association contractors. 

There is one request from Atlantic for seasonal lifeguards so if you have anyone who might want to earn money and spend some time at a pool this summer this might be for them!  

The second item is an offer from J&J Landscape Management.  This is the contractor we employ for our community grounds care work.  They are offering to care for your private yards for the season – see the item and link below…  

PERMANENT LINKS:
PWCA Website: https://parkwestcommunity.org/

PWCA Meeting Packets:  https://drive.google.com/drive/folders/1UQIfzyb72xFD9Y7_mshcRNVRE5wv8m5h?usp=share_link

Parking Documents: https://parkwestcommunity.org/parking/
ACC Documents:  https://parkwestcommunity.org/architectural-control-committee/

Newsletters: https://drive.google.com/drive/folders/1e3sSwLuvg3GlRM6oGY_bylxPtVRFeJwJ?usp=share_link

Quarterly Assessment Timeline:  https://drive.google.com/drive/folders/1LpwaIZ5NVobKPDzCmuTnOy20KcwpxXXg?usp=share_link

SEASONAL LINKS:
2022 – 2023 Snow Removal Policy:  https://drive.google.com/file/d/1gtAkDqOQlg3InT0bmEnm6rrHYRaQrdnr/view?usp=sharing

2023 Pool Application:  https://drive.google.com/file/d/1X5vE-ynAfWoDrMIIYwTpEgVq7obm8MtE/view?usp=share_link

2023 J&J Individual Home Maintenance Program:  https://drive.google.com/file/d/1jVoOGfz0pZBZCO78YPB16S6FY–syCk3/view?usp=share_link

2023 Atlantic Pool Service Lifeguard Employment Flier:   https://drive.google.com/file/d/1niN_iNcbb4EK-tyYa0AwNLc7YmVqSth3/view?usp=share_link

COVID-19 LINKS:
CDC guidance: https://www.cdc.gov/coronavirus/2019-ncov/index.html
Johns Hopkins Global COVID-19 Map and Coronavirus Resources: https://coronavirus.jhu.edu/map.html
State-wide analysis and guidance: http://www.vdh.virginia.gov/coronavirus/
County-specific guidance: https://www.fairfaxcounty.gov/covid19/
County Emergency Preparedness: https://fairfaxcountyemergency.wpcomstaging.com/category/coronavirus-covid-19/

INFORMATION ITEMS:

1.  TREE AND GROUNDS CARE WORK.  The Spring 2023 Arbor Care work will occur over the next two months.

2.  ENVIRONMENT SUB-COMMITTEE MEETING, SYNOPSIS; FOCUSED ON 2023 TRASH AND RECYCLING COLLECTION CHANGES.   Effective January 1st, all bulk and/or special items incur a fee for pickup.  The Environmental Control Committee sub-group initially met on February 13, 2023 to address changes to our pickup rules to minimize impact to the Association of the changes in our bulk and special item pickups in 2023.  Minutes from that meeting may be found in the February 2023 BoD meeting packet and will be attached as an Appendix to the meeting minutes.  

3.  BOARD OF DIRECTORS MEETING; TUESDAY, MARCH 21, 2023; 7:00PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. See the website under ‘Meetings’, select the year (2023), then the meeting (03 – 20230321). Document #01-1 contains the information to join the meeting.

4.  INDIVIDUAL GROUNDS CARE OFFER FROM J&J LANDSCAPE MANAGEMENT, APPLY NO LATER THAN MARCH 27,2023.  Due to numerous requests, our grounds care contractor is offering residences in our community the ability to have the private yards maintained.  Please refer to the link listed above for details or contact myself if you cannot access the form. 

5.  EASTER EGG HUNT; SATURDAY APRIL 8, 2023; 11:00 AM; PLAYGROUND.  Our first social event of the year!  Children under the age of 12 are invited to participate in the hunt.  Volunteers to help set up the event are needed – setup will occur at 9:30AM at and near the playground.  

6.  RESIDENT OWNER AND NON-RESIDENT OWNER PARKING PERMIT (HANGTAG) RENEWALS; SATURDAY, APRIL 15, 2023; 12:00PM to 2:00PM and SUNDAY, APRIL 16,2023; 12:00PM to 2:00PM; POOL PARKING LOT.  Our annual owner guest (“hangtag”) permit renewal will occur on April 15th and 16th this year.  Both dates will be from 12:00PM through 2:00PM.  See the February 2023 newsletter for additional information.  After April 23rd all vehicles using the current resident-owner guest and non-resident-owner hangtag permits will be subject to towing from the community.  Owners with questions may call or email the Parking Committee Chair for further information.

7.  CURRENT HANGTAG TOWING COMMENCES; APRIL 23, 2022.  Our annual resident and non-resident owner hangtag permit renewal will have occurred by this time.  Any vehicles using the current hang tags will be towed from the community starting on this date.

8.  LIFEGUARD EMPLOYMENT REQUEST.  Atlantic Pool Service is looking for lifeguards to work this season.  Please refer to the link listed above for details or contact myself if you cannot access the form. 

9.  POOL SEASON, 2023. We are less than 3 months away from our pool opening for the season. The Pool Application link is listed above and it may also be found on our website.  The applications have started to to arrive – please send them in at your earliest convenience to assist our volunteers who have to create the passes for you.  If you have any interest in helping with this process please contact the Pool Committee.

Winter is not yet finished so please do not let your guard down.  However, daffodils and some of our trees are blooming and Spring is well underway…    

Regards,


Mark

Posted on

ECC Trash and Recycling Meeting at 6:30PM this evening (Feb 13th), Finance Meeting tomorrow (Feb 14th), and monthly Board Meeting on Feb 21st 

Good afternoon.  Reminder of our upcoming meetings:

1.  ENVIRONMENT SUB-COMMITTEE MEETING, FEBRUARY 13, 2023; 6:30PM; VIRTUAL; FOCUSED ON 2023 TRASH AND RECYCLING COLLECTION CHANGES.   Effective January 1st, all bulk and/or special items incur a fee for pickup.   We will use the RingCentral Meeting framework for this meeting – login information is the same as for the monthly Board meeting.  The Environmental Control Committee sub-group will initially meet as specified above to address changes to our pickup rules to minimize impact to the Association.  As a reminder – based on the 2022 bulk-item analysis I anticipate up to $20,000 non-budgeted Association impacts based on non-attributable bulk item pickups without changes to our current rules.  I advocated for pickup in front of homes at the Annual Meeting which was met with pushback from individuals who lived through the last implementation of this policy.  As such I’ll leave it to the sub-committee to bring up new solutions but without changes to our rules our Members should anticipate increases in costs based on historical trends.  Just one of the bulk dumps from May 2022 would of cost us more than $1,100 dollars – and that was one of many bulk dumps that occurred throughout our community.  Our trash crew elected to take all the items from that dump so we were lucky on that pickup.  I’d like to get whatever trials we want to start initiated by March 2023….

2.  FINANCE COMMITTEE MEETING; TUESDAY, FEBRUARY 14, 2023; 7:00PM; VIRTUAL.  We will use the RingCentral Meeting framework for this meeting – login information is the same as for the monthly Board meeting.  The February 2023 Finance Committee Meeting will focus on the re-rolling of maturing CDs in our fund ladders.

3.  BOARD OF DIRECTORS MEETING; TUESDAY, FEBRUARY 21, 2023; 7:00PM; VIRTUAL.  The February board meeting will be conducted via the RingCentral virtual meeting framework. See the website under ‘Meetings’, select the year (2023), then the meeting (02 – 20230221). Document #01-1 contains the information to join the meeting.

Enjoy your evening.

Regards,


Mark