Category: President Message

Messages sent as official communication from the President.

Posted on

PWCA Information for Members and Residents (October 2020, Message #1)

Good afternoon. Please find listed below several updates for you.

Links:
CDC guidance: https://www.cdc.gov/coronavirus/2019-ncov/index.html
Johns Hopkins GLobal COVID-19 Map and Coronavirus Resources: https://coronavirus.jhu.edu/map.html
State-wide analysis and guidance: http://www.vdh.virginia.gov/coronavirus/
County-specific guidance: https://www.fairfaxcounty.gov/covid19/
County Emergency Preparedness: https://fairfaxcountyemergency.wpcomstaging.com/category/coronavirus-covid-19/

UPDATED INFORMATION ITEMS:

1. CONCRETE WORK, TUESDAY-FRIDAY, OCTOBER 6-9, 2020. Concrete work around the community will start on Tuesday, October 6, 2020 and is anticipated to complete by Friday, October 9, 2020. Specific assigned parking spaces and effected residences will receive notices on their doors this weekend regarding the work. Any spaces (assigned, visitor, or curb) required for the project will be designated by markers and tape. Please vacate those spaces for the entirety of the week (from 7:00AM to 6:00PM) or your vehicle will be relocated within the community at your cost. Once work is complete another email announcement will occur and the markers/tape will be removed from the specific spaces.

2. SEAL COAT PROJECT. Due to the lateness of the season and pandemic-related complications we are delaying the seal coat and basketball court resurfacing until 2021.

3. BOARD OF DIRECTORS MEETING, OCTOBER 20th, 7:00PM. The October board meeting will be conducted via the RingCentral virtual meeting framework. See the website under ‘Meetings’, select the year (2020), then the meeting (20201020). Document #01-1 contains the information to join the meeting.

4. ANNUAL MEETING, TUESDAY, NOVEMBER 17,2020, 8:00PM. Due to the challenges in securing interior meeting locations the 2020 Annual Meeting of the Members of the Association will occur in the Pool Parking Lot. This is intended to be a short meeting due to the environmental considerations. There will be no food or beverages served, there are no restroom facilities available, and if you need a chair please bring your own. The Annual Meeting Notice, Agenda, Proxy Form and Call for Candidates will be distributed in the near future. Please consider submitting your name for a Director position – fresh insight and enthusiasm is welcomed on the board.

5. VEHICLES ON COMMON GROUND. There have been several instances of contractors driving vehicles across common ground to get close to their work areas. As a reminder, any vehicular traffic off the drive lanes and parking bays requires prior approval. For those residences bordering the pipeline easement, approval from Colonial Pipeline MUST also occur prior to vehicle movement. Owners will be held responsible for the cost to remediate any damage caused to common areas. Please refer to the Community Rules Section 3.3 for information.

6. CHILI COOKOOF AND ASSOCIATED EVENTS CANCELED. The events usually scheduled for the end of October are canceled for 2020.

UNCHANGED INFORMATION:

7. ACC. All rules remain in effect. Out-of-cycle ACC violation processes are ongoing. The Spring 2020 Home Inspection has been canceled.

8. COMMUNICATIONS. The August 2020 newsletter is digital-only due to the COVID-19 impacts – if you need a hard copy please contact communications@parkwestcommunity.org.

9. ECC. All rules remain in effect.

9.1. BULK WASTE PICKUP. Advanced notice is required for any bulk item pickup. Fees will be increased slightly to cover the additional handling costs due to COVID-19. Bulk items include furniture, mattresses, appliances, grills, exercise equipment, construction debris,
or any other large item that would normally be collected with a rear-load trash truck.

9.2. GLASS RECYCLING (PURPLE CONTAINERS). Glass recycling has resumed and the purple recycling containers are throughout Fairfax County.

9.3. RECYCLING AND TRASH. Should you see someone placing trash or recycling out at an unauthorized time, feel free to take their picture (to include the residence they are coming from/returning to) and email the pictures to environment@parkwestcommunity.org.

9.4. YARD DEBRIS PICKUP. Yard Debris is picked up on TUESDAY and FRIDAY in a specific yard debris truck. All yard waste requirements and constraints are in effect as normal. See the Community Rules Section 3.7 for information.

9.5. TOT LOT. In accordance with the Forward Virginia Blueprint and resulting Fairfax County guidance, the playground was opened effective 17 June 2020. There is no special cleaning on any surface – USE AT YOUR OWN RISK. Adhere to social distancing requirements.

9.6. BASKETBALL COURT. In accordance with the Forward Virginia Blueprint and resulting Fairfax County guidance, the basketball court was opened effective 17 June 2020. USE AT YOUR OWN RISK. Users must stay ten (10) feet apart.

9.7. LENDING LIBRARY PATIO. In accordance with the Forward Virginia Blueprint and resulting Fairfax County guidance, the patio itself was opened effective 17 June 2020. There is no special cleaning on any surface – USE AT YOUR OWN RISK. Adhere to social distancing requirements.

9.8. LENDING LIBRARY (CLOSED). In accordance with Phase 3 of the Forward Virginia Blueprint and resulting Fairfax County guidance, the Library remains CLOSED due to the restrictions on shared equipment.

9.9. COMMON AREAS. In accordance with the Forward Virginia Blueprint and resulting Fairfax County guidance, the common areas were opened effective 17 June 2020. There is no special cleaning on any surface – USE AT YOUR OWN RISK. Adhere to social distancing requirements.

10. PARKING. All rules remain in effect. The Resident Owner and Non-Resident Owner Parking Permit (Hangtag) Renewals for 2020 are canceled. 2021 distribution remains planned for April 2021.

11. SOCIAL. We continue to assess viability of future events based on pandemic guidance issued through the state and county.

12. COMMUNITY SUPPORT REQUEST. This request remains active – thank you to those who have responded so far.

Stay safe and well,

Mark

Posted on

PWCA Information for Members and Residents (September 2020, Message #1)

Good evening. Please find listed below several updates for you.

Links:
CDC guidance: https://www.cdc.gov/coronavirus/2019-ncov/index.html
Johns Hopkins GLobal COVID-19 Map and Coronavirus Resources: https://coronavirus.jhu.edu/map.html
State-wide analysis and guidance: http://www.vdh.virginia.gov/coronavirus/
County-specific guidance: https://www.fairfaxcounty.gov/covid19/
County Emergency Preparedness: https://fairfaxcountyemergency.wpcomstaging.com/category/coronavirus-covid-19/

UPDATED INFORMATION ITEMS:

  1. CONCRETE WORK, MONDAY-FRIDAY, OCTOBER 5-9, 2020. Concrete work around the community will start on Monday, October 5, 2020 and is anticipated to complete by Friday, October 9, 2020. Specific assigned parking spaces and effected residences will receive notices on their doors regarding the work. Any spaces (assigned, visitor, or curb) required for the project will be designated by markers and tape. Please vacate those spaces for the entirety of the week (from 7:00AM to 5:00PM) or your vehicle will be relocated within the community at your cost. Once work is complete you will receive another notice and the markers/tape will be removed from the specific spaces.
  2. SEAL COAT PROJECT. Due to the lateness of the season and pandemic-related complications we are delaying the seal coat and basketball court resurfacing until 2021.
  3. BOARD OF DIRECTORS MEETING, SEPTEMBER 15, 7:00PM. The September board meeting will be conducted via the RingCentral virtual meeting framework. See the website under ‘Meetings’, select the year (2020), then the meeting (20200915). Document #01-1 contains the information to join the meeting.
  4. TRASH AND SPECIAL ITEM PICKUP. We are experiencing an increase in issues with residences discarding special items or placing trash/recycling/yard debris out in incorrect locations or on incorrect days. Please see the website for information on how to work the disposal of items in the community. For those seeing this on our website links on each of those words will take you to the pertinent information.
  5. POOL. The pool season ended on Labor Day, Monday, September 7, 2020. Thanks to all who helped get this season up and running and to those who participated during the season. We are currently working to fix a long-standing water leak from the Wading Pool and expect to have that sorted out during the off-season.

UNCHANGED INFORMATION:

  1. ACC: All rules remain in effect. Out-of-cycle ACC violation processes are ongoing. The Spring 2020 Home Inspection has been canceled.
  2. COMMUNICATIONS: The August 2020 newsletter is digital-only due to the COVID-19 impacts – if you need a hard copy please contact communications@parkwestcommunity.org.
  3. ECC: All rules remain in effect.

8.1. BULK WASTE PICKUP. Advanced notice is required for any bulk item pickup. Fees will be increased slightly to cover the additional handling costs due to COVID-19. Bulk items include furniture, mattresses, appliances, grills, exercise equipment, construction debris, or any other large item that would normally be collected with a rear-load trash truck.

8.2. GLASS RECYCLING (PURPLE CONTAINERS): Glass recycling has resumed and the purple recycling containers are throughout Fairfax County.

8.3. RECYCLING AND TRASH. Should you see someone placing trash or recycling out at an unauthorized time, feel free to take their picture (to include the residence they are coming from/returning to) and email the pictures to environment@parkwestcommunity.org.

8.4. YARD DEBRIS PICKUP. Yard Debris is picked up on TUESDAY and FRIDAY in a specific yard debris truck. All yard waste requirements and constraints are in effect as normal. Some reminders: #1 – our window opens at 6:00AM and we are occasionally the first pickup community. #2 – our contractor WILL NOT pick up yard waste in plastic bags (Fairfax County requirement), please place yard debris in paper bags or containers labeled ‘YARD WASTE’.

8.5. TOT LOT. In accordance with the Forward Virginia Blueprint and resulting Fairfax County guidance, the playground has been opened as of 17 June 2020. There is no special cleaning on any surface – USE AT YOUR OWN RISK. Adhere to social distancing requirements.

8.6. BASKETBALL COURT. In accordance with the Forward Virginia Blueprint and resulting Fairfax County guidance, the basketball court has been opened as of 17 June 2020. USE AT YOUR OWN RISK. Users must stay ten (10) feet apart.

8.7. LENDING LIBRARY PATIO. In accordance with the Forward Virginia Blueprint and resulting Fairfax County guidance, the patio itself has been opened as of 17 June 2020. There is no special cleaning on any surface – USE AT YOUR OWN RISK. Adhere to social distancing requirements.

8.8. LENDING LIBRARY (CLOSED). In accordance with Phase 3 of the Forward Virginia Blueprint and resulting Fairfax County guidance, the Library remains CLOSED due to the restrictions on shared equipment.

8.9. COMMON AREAS. In accordance with the Forward Virginia Blueprint and resulting Fairfax County guidance, the common areas have been opened as of 17 June 2020. There is no special cleaning on any surface – USE AT YOUR OWN RISK. Adhere to social distancing requirements.

  1. PARKING: All rules remain in effect. The Resident Owner and Non-Resident Owner Parking Permit (Hangtag) Renewals remain postponed until further notice.
  2. SOCIAL: We continue to assess viability of future events based on pandemic guidance issued through the state and county.
  3. COMMUNITY SUPPORT REQUEST. This request remains active – thank you to those who have responded so far.

Stay safe and well,

Mark

Posted on

Two Items For You

Good evening y’all! Two quick items for you today. I’ll follow-up with a more traditional President message later.

1. POOL. Our abbreviated season has flown by but a reminder to all that Monday (Labor Day) is our last day for the 2020 season. My thanks to all those who came to enjoy our pool – you followed our rules and by all accounts I’ve heard have enjoyed the time. If you haven’t come out, see previous messages for the link to the reservation system and please take advantage of the fantastic weather this weekend to come by. Monday early evening we will be moving the furniture back into the pool house if anyone wants to volunteer a couple of hours to help us that would be appreciated. Contact me for additional information….

2. CONCRETE WORK. Is scheduled to begin on September 23rd. Those homes and parking spaces impacted will get notices in your door on specific dates and times for the work. The seal coat has been delayed until 2021 due to the lateness of the season.

All for now. Whatever your weekend plans are, please stay safe and well.

Sincerely,

Mark

Posted on

PWCA Information for Members and Residents (August 2020, Message #1)

Good afternoon. Please find listed below a few updates for you today.

Links:
CDC guidance: https://www.cdc.gov/coronavirus/2019-ncov/index.html
Johns Hopkins GLobal COVID-19 Map and Coronavirus Resources: https://coronavirus.jhu.edu/map.html
State-wide analysis and guidance: http://www.vdh.virginia.gov/coronavirus/
County-specific guidance: https://www.fairfaxcounty.gov/covid19/
County Emergency Preparedness: https://fairfaxcountyemergency.wpcomstaging.com/category/coronavirus-covid-19/

UPDATED INFORMATION ITEMS:

  1. NEWSLETTER, AUGUST 2020 EDITION. The newsletter has been published to our website. This edition is digital-only once again due to pandemic social distancing guidelines. If you would like a hard copy of the edition, please contact communications@parkwestcommunity,org for assistance.
  2. POOL. As we enter our second week of operations, I’d like to thank those who are enjoying the pool this season. I’ve received several comments from our guards as to your courteousness and willingness to follow our additional/revised pool rules under these environmental conditions. If you need, please see the newsletter and associated documents for all the details on our pool operations for the season.
  3. BOARD OF DIRECTORS MEETING, AUGUST 18, 7:00PM. The August board meeting will be conducted via the RingCentral virtual meeting framework. See the website under ‘Meetings’, select the year (2020), then the meeting (20200818). Document #01-1 contains the information to join the meeting.
  4. SEAL COAT PROJECT AND ASSOCIATED CONCRETE WORK. Please see the newsletter for information on the upcoming project, what to expect during the project, and information should you desire to have some private concrete work performed in conjunction with the Association’s overall project.

UNCHANGED INFORMATION:

  1. ACC: All rules remain in effect. Out-of-cycle ACC violation processes are ongoing. The Spring 2020 Home Inspection has been canceled.
  2. COMMUNICATIONS: The August 2020 newsletter is digital-only due to the COVID-19 impacts – if you need a hard copy please contact communications@parkwestcommunity.org.
  3. ECC: All rules remain in effect.

7.1. BULK WASTE PICKUP. Advanced notice is required for any bulk item pickup. Fees will be increased slightly to cover the additional handling costs due to COVID-19. Bulk items include furniture, mattresses, grills, exercise equipment, construction debris, or any other large item that would normally be collected with a rear-load trash truck.

7.2. GLASS RECYCLING (PURPLE CONTAINERS): Glass recycling has resumed and the purple recycling containers are throughout Fairfax County.

7.3. RECYCLING AND TRASH. Should you see someone placing trash or recycling out at an unauthorized time, feel free to take their picture (to include the residence they are coming from/returning to) and email the pictures to environment@parkwestcommunity.org.

7.4. YARD DEBRIS PICKUP. Yard Debris is picked up on TUESDAY and FRIDAY in a specific yard debris truck. All yard waste requirements and constraints are in effect as normal. Some reminders: #1 – our window opens at 6:00AM and we are occasionally the first pickup community. #2 – our contractor WILL NOT pick up yard waste in plastic bags (Fairfax COunty requirement), please place yard debris in paper bags or containers labeled ‘YARD WASTE’.

7.5. TOT LOT. In accordance with the Forward Virginia Blueprint and resulting Fairfax County guidance, the playground has been opened as of 17 June 2020. There is no special cleaning on any surface – USE AT YOUR OWN RISK. Adhere to social distancing requirements.

7.6. BASKETBALL COURT. In accordance with the Forward Virginia Blueprint and resulting Fairfax County guidance, the basketball court has been opened as of 17 June 2020. USE AT YOUR OWN RISK. Users must stay ten (10) feet apart. The basketball court will be coated during the seal coat project and therefore will be unavailable for three-to-five days later this season.

7.7. LENDING LIBRARY PATIO. In accordance with the Forward Virginia Blueprint and resulting Fairfax County guidance, the patio itself has been opened as of 17 June 2020. There is no special cleaning on any surface – USE AT YOUR OWN RISK. Adhere to social distancing requirements.

7.8. LENDING LIBRARY (CLOSED). In accordance with Phase 3 of the Forward Virginia Blueprint and resulting Fairfax County guidance, the Library remains CLOSED due to the restrictions on shared equipment.

7.9. COMMON AREAS. In accordance with the Forward Virginia Blueprint and resulting Fairfax County guidance, the common areas have been opened as of 17 June 2020. There is no special cleaning on any surface – USE AT YOUR OWN RISK. Adhere to social distancing requirements.

  1. PARKING: All rules remain in effect. The Resident Owner and Non-Resident Owner Parking Permit (Hangtag) Renewals remain postponed until further notice.
  2. SOCIAL: We continue to assess viability of future events based on pandemic guidance issued through the state and county.
  3. COMMUNITY SUPPORT REQUEST. This request remains active – thank you to those who have responded so far.

Stay safe and well,

Mark

Posted on

Pool Opening Status (29 July 2020)

Good afternoon to you all.  We continue to track for an opening of the pool at 11:00AM tomorrow, Friday, 31 July 2020.  The weather may not be as cooperative this weekend as it has been recently but we’ll make the best of it.

For pool passes – if you have not picked up your pool passes there is a window of opportunity for you to do so from 6:30PM – 7:00PM tonight at the pool house.  Additionally, there will be windows of opportunity from 7:00PM – 8:00PM on Friday, Saturday and Sunday.  If you miss all those, please contact pool@parkwestcommunity.org for assistance.  Lifeguards will not hand out pool passes.

Now – here’s additional information regarding the season.  This is in addition to the Pool Operating Plan requirements and overall pool rules.

These rules are subject to update and modification at any time.

1.  RESERVATION PROCESS
 – The reservation system in use for this season is through SignUpGenius.
 – Reservations are only allowed for the next day. Each address is limited to two reservations per day.
 – There are 6 windows each day. Each window contains 1 lap lane, 10 general recreation swim areas, and one wading pool area.
 – The reservation screen will require you to include your name, address, the number of attendees and name of each attendee (each of whom must have a pool pass), phone number, email, and confirmation of a pandemic-related question.
 – The signup framework is active.  You may access the signup at:  https://www.signupgenius.com/go/10C0C4CACAC2AA31-pwca

2.  CHECK-IN PROCESS
 – Complete the Pool User Acknowledgement form prior to coming to the pool for your reservation.
 – Get in line to check-in observing all social distancing rules.  Maintain 6 feet of separation outside the pool fence, 10 feet of separation inside the pool fence.  Wear a mask while in line to check-in and when you cannot maintain 10 feet of separation to non-household individuals on the pool deck.
 – When arriving at guard desk, you will show a photo ID, your 2020 pool pass, and your completed Pool User Acknowledgement form for all adults.
 — Any Adult card holder (18 or older) may also check-in Child pass holders.  The adult will also sign for any children under their care.
 — For adults less than 18 years old, we recommend the parent sign the Pool User Acknowledgement form to include the children being included in the reservation.
 — Children must have a pool pass and be signed for by an adult.
 – The guards will verify your Pool User Acknowledgement form responses.  If you exhibit any signs specified in the form, decline to follow the social distancing rules, or have not verified you have not been more than 75 miles away from the community in the previous 14 days – you will not be allowed to enter the pool deck.
 – The guards will then assign you a swimming area (if applicable), and direct you to the area on the pool deck corresponding to the swim area.
 – Congratulations!  You have passed the check and may enter the pool

3.  DEPARTURE PROCESS
 – Each window is 60-minutes long.  You must take all items you brought with you when you leave.
 – No Lost and Found is being maintained.  All items left will be put into a trash can.  Should you be missing something you’ll have to look through the trash – we are not keeping any items.
 – You may remain out on the pool parking lot if you have a reservation for the succeeding hour.  You will complete the check-in process as delineated in item 1 for your second reservation.

4.  POOL PASS DISTRIBUTION.
The pool committee will set up additional dates and times to distribute pool passes. Guards cannot provide pool passes for you – you will have to wait. Email pool@parkwestcommunity.org for further information.

5.  POOL RULES.
– Ensure you are familiar with ALL pool rules for the season.  Pandemic-related rules are published in the Operating Plan and are found on signs located on the pool fence.
– Stay within your designated area.  The only exception are entry and egress from Swim Areas #6 and #7.  You will enter through the Lap Lane when the individual using the lap lane is more then 10 feet away from you and heading away from you.
– All furniture you bring must remain in your designated area.

Finally, We are relying on you to take personal responsibility for yourself and those around you and adhere to the requirements.  Volunteers will be conducting social distancing management.  You may be asked to leave the pool deck area if you are not adhering to safety protocols.

There you go – you’ve got the latest information we have.  These rules will be adjusted on the-fly as needed.  Please be gracious as we together achieve one small victory in this unprecedented time of our lives.

Stay safe,

Mark Griffin