Category: President Message

Messages sent as official communication from the President.

Posted on

PWCA Information for Members and Residents (January 2024, Message #1) 

Good morning!  Please see below for several items for your review.

PERMANENT LINKS:
PWCA Website:  https://parkwestcommunity.org/
PWCA Meeting Packets:  https://drive.google.com/drive/folders/1UQIfzyb72xFD9Y7_mshcRNVRE5wv8m5h?usp=share_link

ACC Documents:   https://parkwestcommunity.org/architectural-control-committee/

Parking Documents:  https://parkwestcommunity.org/parking/

Newsletters:  https://parkwestcommunity.org/newsletters/

Quarterly Assessment Timeline:  https://drive.google.com/drive/folders/1LpwaIZ5NVobKPDzCmuTnOy20KcwpxXXg?usp=share_link

Trash and Recycling Information:  https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy:  https://drive.google.com/file/d/1cnn33EERkBdAG-qMTEiiV4PWyHv3BnxJ/view

2023 – 2024 Snow Removal Policy:  https://drive.google.com/file/d/1gtAkDqOQlg3InT0bmEnm6rrHYRaQrdnr/view?usp=sharing 

2024 Annual Assessment Notice and Timeline:   https://drive.google.com/drive/folders/1QxBqENaj8L2i8worak-rQyBrnLPSp6GB?usp=drive_link 

MLK Day of Service Flyer:  https://drive.google.com/file/d/1ztOec02XXnAQarifVraDzP2gZKbJ6Z_p/view?usp=drive_link

INFORMATION ITEMS:

1.  MLK DAY OF SERVICE; COMMUNITY AND RABBIT BRANCH PARK CLEANUP; MONDAY, JANUARY 15, 2024; 9:00 AM; EITHER POOL PARKING LOT OR TAPESTRY DRIVE AT FOOTPATH.  THIS MONDAY!!!!!!!  Our District Supervisor will be at the Tapestry Drive location to kick off the event  Whether you walk over there to participate or just come down to the pool to grab a bag and select an area of our community please give an hour or two of your time Monday to help keep our grounds clear of the loose trash that has collected and thereby help lessen the impact of our environment and those downstream of us.  Please come prepared to walk through naturalized areas – some areas will be wet.  Gloves are highly recommended.  There will will trash bags, maps of our common area, and trash grabbers at the pool for you to use.  Please return the grabbers when you are finished – You may either bring the trash collected back to the pool or just deposit it at one of the trash collection points for removal on the Tuesday collection.  See the flyer in the Seasonal Links list above.  Here’s the email from KPW Road Raiders on this and several other park improvements occurring in our immediate vicinity – the flyer referenced in the email is the flyer in the Seasonal Links section: 

————————–

From: Tom McCook <kpwroadraiders@gmail.com>
Date: Sun, Jan 7, 2024 at 8:44 PM

Neighbors,

KPWCA is sponsoring  again this year our annual “discover nature” in a small & great area of KPW.

Rabbit Branch Park, off Tapestry weaves it way south with walking footpaths all the way to Crooked Creek Park (off Commonwealth) and maybe by this time next year, we’ll have an established trail from Commonwealth all the way to Royal lake (in planning stages, will be done, just no guarantees on timelines).  WOW!!

AND … the renovation is (almost) complete on Shane’s Creek, the “other watershed” to Royal Lake – WOW, I walked with my dogs on Saturday morning before the rain from the Lake to Roberts Road … as soon as the vegetation gets a foothold and begins to grow – we will have another DYNAMIC small park and numerous footpaths around the lake!!!!  [please note – the vegetation has just been planted, needs time to establish and begin to grow; so we will not have any organized activities in this area for a while – but … check it out when you can].

For Monday, January 15 @ 9AM, please plan to stay as long as you can to support the community & parks.

We’ll be holding our annual “clean the park”  that elusive plastic trash is usually not next to the easy walking paths, but hidden and away from the beaten path – PLEASE come prepared and dressed for walking in the woods, tall grass and bush areas.

NO rain is in the forecast for next weekend; hopefully the area will dry before Monday.

Martin Luther King day, a day of service, not just a day off (federal, state and school holiday).

Please help us out & please see/post the attached flyer, so that we can maximize the event.

I hope to see you there.

If you’d like to join us, please send me an email @ KPWRoadRaiders@gmail.com 

AND if you have an area of our community neglected by VDOT or sidewalks and Parks that need special attention, please let me know!

Any questions or concerns, please let me know.  

Tom McCook

703.839.5205

kpwroadraiders@gmail.com, 

2.  TREE AND GROUNDS CARE WORK.  Our Fall 2023 Tree Pruning activity will occur over the next couple of weeks.  Contracted leaf removal for Fall 2023 is complete.  For those who did not take advantage of the visits to move your leaves to common ground please clean your yards and deposit into bags for removal.  

3.  YARD DEBRIS COLLECTION.  Any yard debris you generate now should be placed out with regular trash.  Our contractor recommends placing yard debris into your trash containers to ensure the debris gets picked up during the next two months.  Regular Yard Debris collection will resume on March 6, 2024.

4.  BOARD OF DIRECTORS MEETING; TUESDAY, JANUARY 16, 2024; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. For the virtual meeting information, see the website under ‘Meetings’, select the year (2024), then the meeting (20240116). Document #01-1 contains the information to join the meeting.

5.  2024 ANNUAL ASSESSMENT NOTICE AND ASSESSMENT TIMELINE.  As presented at the Annual Meeting, the Annual Assessment for 2024 has increased to $440.00 per quarter due on the first day of each quarterly assessment period – the first quarter’s payment was due on January 1st. The 2024 Assessment Notice and the Quarterly Assessment Timeline have been mailed/emailed to you and may also be found on the website – link provided above in the Seasonal Links section.

6.  COLD WEATHER PREPARATION.  With the change of weather occurring next week on us, I thought I’d keep this item in for one more message.  Check the November newsletter for an article on this important subject.  Each year there are challenges faced by homeowners – consider taking the identified steps to take to be prepared for winter and limit potential damage to your home. The PWCA snow policy is posted on the website and is linked above in the Seasonal Links section; please read and understand it before any snow emergency might be declared for the Community.  If/when snow or ice storms occur all residents are requested to shovel and de-ice the sidewalks in front of your home. Help your neighbors and your community by assisting others if needed, clearing around fire hydrants, and clearing the mail boxes

7.  BRADDOCK ROAD STOP SIGN AND MESSAGE BOARD, POOL PARKING LOT STOP SIGN.  We are awaiting better weather to repair the stop signs and message board.

Enjoy your day – hope to see you on Monday!

Regards,

Mark

Posted on

REMINDER – NO TRASH COLLECTION TODAY

All – a reminder that all services are postponed ONE DAY for the next two weeks.  I’ve attached the item from the previous President Message and it’s also posted on both of the entrance signs.

Regards,

Mark

5.  HOLIDAY TRASH, RECYCLING, AND CHRISTMAS TREE PICKUP/YARD WASTE SCHEDULE.  Each trash or recycling day will change for the weeks of Christmas and New Years. All pickups are delayed one day for those two weeks.  See below for specific dates.

CHRISTMAS WEEK:
Wednesday, December 27, 2023:  Trash Pickup #1
Thursday, December 28, 2023:  Recycling Pickup
Saturday, December 30, 2023:  Trash Pickup #2

NEW YEARS WEEK:
Wednesday, January 3, 2024:  Trash Pickup #1
Thursday, January 4, 2024:  Recycling Pickup and Christmas Tree Collection #1
Saturday, January 6, 2024:  Trash Pickup #2

Christmas trees will be collected on THURSDAY during the first week of January and on WEDNESDAY (January 10, 2024) during the second week of January.  All trees must be placed on the curb with all tinsel/decorations removed and trees should not be placed in plastics bags.  See the website for further details.

Posted on

PWCA Information for Members and Residents (December 2023, Message #1) 

Good afternoon.  Please see below for several items for your review.

PERMANENT LINKS:
PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://drive.google.com/drive/folders/1UQIfzyb72xFD9Y7_mshcRNVRE5wv8m5h?usp=share_link

ACC Documents:  https://parkwestcommunity.org/architectural-control-committee/

Parking Documents: https://parkwestcommunity.org/parking/

Newsletters: https://parkwestcommunity.org/newsletters/

Quarterly Assessment Timeline: https://drive.google.com/drive/folders/1LpwaIZ5NVobKPDzCmuTnOy20KcwpxXXg?usp=share_link

Trash and Recycling Information:  https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://drive.google.com/file/d/1cnn33EERkBdAG-qMTEiiV4PWyHv3BnxJ/view

2023 – 2024 Snow Removal Policy: https://drive.google.com/file/d/1gtAkDqOQlg3InT0bmEnm6rrHYRaQrdnr/view?usp=sharing 

2024 Annual Assessment Notice and Timeline:  https://drive.google.com/drive/folders/1QxBqENaj8L2i8worak-rQyBrnLPSp6GB?usp=drive_link 

INFORMATION ITEMS:

1.  TREE AND GROUNDS CARE WORK.  Our Fall 2023 Tree Removals activity is complete.  The tree pruning was scheduled for next week but due to some manpower challenges we will not get that work accomplished until January.  One additional leaf removal will occur along with the grounds care crew days through the rest of December.  

2.  HOLIDAY TEMPORARY PARKING REQUESTS – AS SOON AS POSSIBLE BUT NO LATER THAN SUNDAY, DECEMBER 17,2023.  That’s THIS Sunday….  Please provide your temporary parking permit requests as soon as possible for visitors you may have through the New Year. We would like to provide our volunteers who create those passes for you the time to spend with their families and several of them are departing the local area during the holiday weeks so you will not have them as assets. Please see the website for a current list of parking officials – link provided in the permanent links above. If you miss the deadline listed above, have patience as it will probably take longer to generate passes for you.

3.  BOARD OF DIRECTORS MEETING; TUESDAY, DECEMBER 19, 2023; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. For the virtual meeting information, see the website under ‘Meetings’, select the year (2023), then the meeting (20231219). Document #01-1 contains the information to join the meeting.

4.  YARD DEBRIS COLLECTION, FINAL 2023 COLLECTION OCCURS DECEMBER 20, 2023.  The final yard debris pickup for 2023 will occur December 20, 2023.  Yard Debris collection will resume on March 6, 2024.

5.  HOLIDAY TRASH, RECYCLING, AND CHRISTMAS TREE PICKUP/YARD WASTE SCHEDULE.  Each trash or recycling day will change for the weeks of Christmas and New Years. All pickups are delayed one day for those two weeks.  See below for specific dates.

  • CHRISTMAS WEEK:
  • Wednesday, December 27, 2023:  Trash Pickup #1
  • Thursday, December 28, 2023:  Recycling Pickup
  • Saturday, December 30, 2023:  Trash Pickup #2
  • NEW YEARS WEEK:
  • Wednesday, January 3, 2024:  Trash Pickup #1
  • Thursday, January 4, 2024:  Recycling Pickup and Christmas Tree Collection #1
  • Saturday, January 6, 2024:  Trash Pickup #2

Christmas trees will be collected on THURSDAY during the first week of January and on WEDNESDAY (January 10, 2024) during the second week of January.  All trees must be placed on the curb with all tinsel/decorations removed and trees should not be placed in plastics bags.  See the website for further details.

6.  2024 ANNUAL ASSESSMENT NOTICE AND ASSESSMENT TIMELINE.  As presented at the Annual Meeting, the Annual Assessment for 2024 will increase to $440.00 per quarter due on the first day of each quarterly assessment period. The 2024 Assessment Notice and the Quarterly Assessment Timeline have been mailed/emailed to you and may also be found on the website – link provided above in the Seasonal Links section.

7.  OCTOBER 2023 COMMUNITY RULES.  The updated Rules may be found on the website under the ‘Rules and Regulations’ sub-page.  New residents to our community receive a copy when they are getting their initial set of parking permits.  If you would like to have a hard copy of the Rules and are not a new resident, please email  parking@parkwestcommunity.org and communications@parkwestcommunity.org to coordinate a time to receive a copy.

8.  COMMUNITY SECURITY.  With the holiday season upon us please remember to secure your packages, vehicles and homes. Keep your assets locked and thereby prevent a thief from having an easy opportunity. As a reminder, if any out-of-the-ordinary events occur or if you are concerned for your safety or security please call the Police non-emergency number at (703) 691-2131 to report the occurrence or incident – or 911 in an emergency.  Finally, please consider leaving your porch lights on throughout the night.

9.  COLD WEATHER PREPARATION.  Check the November newsletter for an article on this important subject.  Each year there are challenges faced by homeowners – consider taking the identified steps to take to be prepared for winter and limit potential damage to your home. The PWCA snow policy is posted on the website and is linked above in the Seasonal Links section; please read and understand it before any snow emergency might be declared for the Community.  If/when snow or ice storms occur all residents are requested to shovel and de-ice the sidewalks in front of your home. Help your neighbors and your community by assisting others if needed, clearing around fire hydrants, and clearing the mail boxes

10.  OWNER ACCOUNT PORTAL.  As I’ve had a couple of questions on this – each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.  

11.  BRADDOCK ROAD STOP SIGN AND MESSAGE BOARD, POOL PARKING LOT STOP SIGN.  No change in status but we have not forgotten about these items.  We have started the replacement work for the stop sign and assessment of the message board with our local contractor.  Dominion is not open to installing any kind of protection system for the distribution box so we are proceeding with the stop sign replacement as located in the past at the Braddock Road and Carriagepark Road intersection.

Enjoy your afternoon – beautiful weather out there today….

Regards,

Mark

Posted on

Upcoming Tree Work Throughout the Community

Good evening.  Just a reminder that tree work will start tomorrow morning.

All impacted areas were marked last Friday.  All assigned spaces received a letter in their front door.

Non-assigned curb parking on the Carriagepark Court island and visitor spaces on upper Gainsborough Drive are impacted by the work tomorrow and potentially Wednesday.  All visitor parking on the island edge that borders 4714 through 4720 are impacted along with the two visitors spaces opposite 4715.

Please have your vehicles removed by 0730 tomorrow morning or you risk being relocated with the charge applied to the address associated with the vehicle.

Because the parking load is rather low currently the pool parking lot IS NOT open for parking.

Additional tree work will be occurring next week.  I do not yet have the impacted spaces and non-assigned parking fully assessed yet but those notices and markings will be set up by the end of the week.

Thank you as always for your help in supporting the efforts!

Regards,

Mark

Posted on

PWCA Information for Members and Residents (November 2023, Message #2) 

Good morning.  Please see below for several items for your review.

PERMANENT LINKS:
PWCA Website: https://parkwestcommunity.org/
PWCA Meeting Packets: https://drive.google.com/drive/folders/1UQIfzyb72xFD9Y7_mshcRNVRE5wv8m5h?usp=share_link

ACC Documents:  https://parkwestcommunity.org/architectural-control-committee/

Parking Documents: https://parkwestcommunity.org/parking/

Newsletters: https://parkwestcommunity.org/newsletters/

Quarterly Assessment Timeline: https://drive.google.com/drive/folders/1LpwaIZ5NVobKPDzCmuTnOy20KcwpxXXg?usp=share_link

Trash and Recycling Information:  https://parkwestcommunity.org/our-environment/

SEASONAL LINKS:

Director Application for Candidacy: https://drive.google.com/file/d/1cnn33EERkBdAG-qMTEiiV4PWyHv3BnxJ/view

2023 – 2024 Snow Removal Policy: https://drive.google.com/file/d/1gtAkDqOQlg3InT0bmEnm6rrHYRaQrdnr/view?usp=sharing 

2024 Annual Assessment Notice and Timeline:  https://drive.google.com/drive/folders/1QxBqENaj8L2i8worak-rQyBrnLPSp6GB?usp=drive_link 

INFORMATION ITEMS:

1.  2023 ANNUAL MEETING OF THE MEMBERS OF THE ASSOCIATION, SYNOPSIS.  The Annual Meeting was held on November 14th at St. Mary of Sorrows Church (the Parish Center) in a parallel in-person/virtual format.  My thanks to those who physically attended the meeting.  Stephen Lubore and Kevin Murphy were elected for another three-year term of office while the third position is currently open.  Marguerite Wiese was appointed as the 2023-2024 Nominating Committee Chair.  See the website for the meeting slide deck and other supporting documentation.  The draft Annual Meeting minutes will be posted to the website after being provisionally approved by the Directors at the December Board of Directors meeting

2.  POOL HOUSE HOLIDAY LIGHTING SETUP; SATURDAY, DECEMBER 2, 2023; 10:00AM; POOL PARKING LOT.  In preparation for the social occurring at 5:00pm that evening, we need some volunteers to come help set up the lights on the pool house and fence.  If you are interested please email me – I’d like to get the lights set up earlier in the week in case there are complications with the setup.  At a minimum setup will occur at 10:00AM – possibly the entire setup if we cannot determine any dates and times in advance.  Without volunteers to accomplish the setup it’ll be a strange social that evening….. 

3.  HOLIDAY TREE LIGHTING SOCIAL; SATURDAY, DECEMBER 2, 2023; 5:00PM; POOL PARKING LOT. Please come enjoy the start of our holiday season at the pool parking lot. If you’d like, please consider adding an ornament or two to the tree we have on Saturday afternoon (or once the tree has it’s lights installed).  Limited refreshments will be provided.  Please contact the Social Committee if you’d like to help with this event.

4.  TREE AND GROUNDS CARE WORK.  Colonial Pipeline has completed the easement pruning and removal work with the exception of one tree that will be dropped within a naturalized area.  We just completed the planting of eleven trees at four locations around the community with one additional transplant to follow.  Pruning and removal work will occur over the next several months.  The third leaf removal visit will occur through the end of this week.  Both tree care and grounds care crew days will also occur during the month of December.  End result – you will be seeing different types of crews and vehicles throughout the community through the end of December so please keep that in mind as you walk, ride or drive through our community.

5.  HOLIDAY TEMPORARY PARKING REQUESTS – AS SOON AS POSSIBLE BUT NO LATER THAN SUNDAY, DECEMBER 17,2023.  Please provide your temporary parking permit requests as soon as possible for visitors you may have through the New Year. We would like to provide our volunteers who create those passes for you the time to spend with their families and several of them are departing the local area during the holiday weeks so you will not have them as assets. Please see the website for a current list of parking officials – link provided in the permanent links above. If you miss the deadline listed above, have patience as it will probably take longer to generate passes for you.

6.  BOARD OF DIRECTORS MEETING; TUESDAY, DECEMBER 19, 2023; 7:00 PM; VIRTUAL.  The monthly board meeting will be conducted via the RingCentral virtual meeting framework. For the virtual meeting information, see the website under ‘Meetings’, select the year (2023), then the meeting (20231219). Document #01-1 contains the information to join the meeting.

7.  YARD DEBRIS COLLECTION, FINAL 2023 COLLECTION OCCURS DECEMBER 20, 2023.  The final yard debris pickup for 2023 will occur December 20, 2023.  Yard Debris collection will resume on March 6, 2024.

8.  HOLIDAY TRASH, RECYCLING, AND CHRISTMAS TREE PICKUP/YARD WASTE SCHEDULE.  Each trash or recycling day will change for the weeks of Christmas and New Years. All pickups are delayed one day for those two weeks.  See below for specific dates.

  • CHRISTMAS WEEK:
  • Wednesday, December 27, 2023:  Trash Pickup #1
  • Thursday, December 28, 2023:  Recycling Pickup
  • Saturday, December 30, 2023:  Trash Pickup #2
  • NEW YEARS WEEK:
  • Wednesday, January 3, 2024:  Trash Pickup #1
  • Thursday, January 4, 2024:  Recycling Pickup and Christmas Tree Collection #1
  • Saturday, January 6, 2024:  Trash Pickup #2

Christmas trees will be collected on THURSDAY during the first week of January and on WEDNESDAY (January 10, 2024) during the second week of January.  All trees must be placed on the curb with all tinsel/decorations removed and trees should not be placed in plastics bags.  See the website for further details.

9.  2024 ANNUAL ASSESSMENT NOTICE AND ASSESSMENT TIMELINE.  As presented at the Annual Meeting, the Annual Assessment for 2024 will increase to $440.00 per quarter due on the first day of each quarterly assessment period. The 2024 Assessment Notice and the Quarterly Assessment Timeline have been mailed/emailed to you and may also be found on the website – link provided above in the Seasonal Links section.

10.  OCTOBER 2023 COMMUNITY RULES.  The updated Rules may be found on the website under the ‘Rules and Regulations’ sub-page.  New residents to our community receive a copy when they are getting their initial set of parking permits.  If you would like to have a hard copy of the Rules and are not a new resident, please email parking@parkwestcommunity.org and communications@parkwestcommunity.org to coordinate a time to receive a copy.

11.  COMMUNITY SECURITY.  With the holiday season upon us please remember to secure your packages, vehicles and homes. Keep your assets locked and thereby prevent a thief from having an easy opportunity. As a reminder, if any out-of-the-ordinary events occur or if you are concerned for your safety or security please call the Police non-emergency number at (703) 691-2131 to report the occurrence or incident – or 911 in an emergency.  Finally, please consider leaving your porch lights on throughout the night.

12.  COLD WEATHER PREPARATION.  Check the November newsletter for an article on this important subject.  Each year there are challenges faced by homeowners – consider taking the identified steps to take to be prepared for winter and limit potential damage to your home. The PWCA snow policy is posted on the website and is linked above in the Seasonal Links section; please read and understand it before any snow emergency might be declared for the Community.  If/when snow or ice storms occur all residents are requested to shovel and de-ice the sidewalks in front of your home. Help your neighbors and your community by assisting others if needed, clearing around fire hydrants, and clearing the mail boxes

13.  OWNER ACCOUNT PORTAL.  As I’ve had a couple of questions on this – each owner has the ability to access their account through a portal Summit Management offers.  To access the portal, please go to our website and select the ‘Living in PWCA’ tab.  Scroll down the page to the button ‘Vantaca Owner Login’.  If you have not already done so, Vantaca will prompt you to create a login.  Once you login you’ll be able to access your owner information to include the status of your account.  This also provides an avenue to pay any balances due on the account.  

14.  BRADDOCK ROAD STOP SIGN AND MESSAGE BOARD, POOL PARKING LOT STOP SIGN.  No change in status but we have not forgotten about these items.  We have started the replacement work for the stop sign and assessment of the message board with our local contractor.  Dominion is not open to installing any kind of protection system for the distribution box so we are proceeding with the stop sign replacement as located in the past at the Braddock Road and Carriagepark Road intersection.

Enjoy your day – while it continues to be cold we are in store for a warming trend over the weekend – hope to see you at the setup and at the social this Saturday!

Regards,

Mark