Good afternoon to all. As we’ve gone almost a month without a President Message there are a number of items for your review below.
2021-2022 Snow Removal Policy: https://drive.google.com/file/d/1lOaFObfVAw8u22Q94l4f3VoiVIIrYoG7/view?usp=sharing
CDC guidance: https://www.cdc.gov/coronavirus/2019-ncov/index.html
Johns Hopkins GLobal COVID-19 Map and Coronavirus Resources: https://coronavirus.jhu.edu/map.html
State-wide analysis and guidance: http://www.vdh.virginia.gov/coronavirus/
County-specific guidance: https://www.fairfaxcounty.gov/covid19/
County Emergency Preparedness: https://fairfaxcountyemergency.wpcomstaging.com/category/coronavirus-covid-19/
1. 2021 ANNUAL MEETING EXCERPTS. The Annual Meeting occurred on November 16th and was conducted from opening through the Director elections in a parallel in person/virtual format. The remainder of the meeting occurred in a fully-virtual format. Art Gile and Matt Strain were elected for another three-year term while the third position remains open due to TJ Hanton’s retirement from the Board at the completion of this past term. See the website for slide deck and other supporting documentation. The draft Annual Meeting minutes will be posted to the website after being provisionally approved by the Directors at the December 2021 Board of Directors meeting.
2. OPEN DIRECTOR POSITION. As I relayed in the last message, TJ Hanton has stepped down after nine years of volunteer service to our community. TJ – thank you personally and on behalf of the Board and the Association for your willingness to work and serve our community throughout your three terms of service. For everyone – request your consideration to place your name forward to fill the open position. We are looking for people who are interested in helping work towards making a better community for all who reside here. If you are interested please complete and submit an Application for Candidacy that may be found on our website and is attached to this message. The Nominating Committee will reach out to you after you complete that step. If you have questions I’m also available to speak with you about more specifics.
3. 2022 ANNUAL ASSESSMENT AND ASSESSMENT TIMELINE. As briefed at the Annual Meeting, the Annual Assessment for 2022 will increase to $375.00 per quarter due on the first day of each quarterly assessment period. The 2022 Assessment Notice and the 2022 Quarterly Assessment Timeline have been mailed/emailed to you and may also be found on the website.
4. POOL HOUSE HOLIDAY LIGHTING PROJECT. We could use several volunteers to help light the pool house and fence for the season. Please email if you are interested and we’ll set up a date and time to gather and accomplish the work. This won’t take long if we can get four or five people to help with the setup.
5. BOARD OF DIRECTORS MEETING, DECEMBER 21, 2021, 7:00PM. The December board meeting will be conducted via the RingCentral virtual meeting framework. See the website under ‘Meetings’, select the year (2021), then the meeting (20211221). Document #01-1 contains the information to join the meeting.
6. OCTOBER 2022 COMMUNITY RULES. The updated Rules may be found on the website. New residents to our community receive a copy when they are getting their initial set of parking permits. If you would like to have a hard copy of the Rules and are not a new resident, please email email@example.com to coordinate a time to receive a copy.
7. HOLIDAY TEMPORARY PARKING PASS REQUESTS – NO LATER THAN SUNDAY, DECEMBER 19, 2021. Please provide your temporary parking permit requests no later than December 19th for visitors you may have through the New Year. We would like to provide our volunteers who create those passes for you the time to spend with their families. Please see the website for a current list of parking official phone numbers.
8. TREE WORK. We will be conducting arbor care work over the next month. Reserved parking spaces impacted by this work will be notified and non-reserved spaces and curbs marked prior to the commencement of work.
9. HOLIDAY TRASH, RECYCLING and YARD WASTE SCHEDULE. There are no calendar changes for this year’s holidays. Christmas trees are usually picked up during the first two weeks of January. See our website for details on how to prepare the tree for pickup.
10. COMMUNITY SECURITY. With the holiday season upon us please remember to secure your packages, vehicles and homes. Keep your assets locked and thereby prevent a thief from having an easy opportunity. As a reminder, the Police non-emergency number is (703) 691-2131 to report any suspicious activity or break-ins. Also consider leaving your porch lights on throughout the night.
12. REQUEST FOR VOLUNTEERS. The Communications Committee is looking for a volunteer or two to help with the message board updates at both entrances. The Pool and Social Committees are in great need of some additional volunteers to help make the activities they are responsible for a success.
13. DUMPING ON COMMON GROUNDS. There has been an increase in yard debris and other fill being placed in the common areas. While I greatly appreciate all of your efforts to care for your residences and yards please be considerate to your neighbors, the community, and the environment. We have a yard waste collection for a reason – to collect and transfer excess yard debris from you to a proper recycling center. Please do the environment and community a favor and do not dump excess debris in the common area surrounding your residence. If you need a special pickup to handle debris generated by a project, call Patriot to work the details and schedule a specific pickup for your debris.
14. COLD WEATHER PREPARATION. Check the newsletter for our article on this important subject. Each year there challenges faced by homeowners – consider taking these steps to take to be prepared for winter and limit potential damage to your home. The PWCA snow policy is posted on the website; please read and understand it before any snow emergency might be declared for the Community. Lastly, if/when the snow or ice storms arrive all residents are expected to shovel and de-ice the sidewalks in front of their homes. Help your neighbors and your community by assisting others if needed, clearing around fire hydrants, and clearing the mail boxes.
Alright, that was quite a bit of information. Thank you for taking the time to read the message. May you and yours have a Happy Thanksgiving!
Stay safe and well,